Account Codes for Contractual Services
SFS |
Description |
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TELECOMMUNICATION SERVICE Charges for all telecommunication services purchased from a private vendor including all centrex and non-centrex equipment and services. Also include telephone central office trunks, intercom systems, telex service, FAX, mobile telephone, cellular telephone, telephone paging, teletypewriter, telephone answering services, telegraph, Western Union, AP wire service, teleconference hook-ups, and lines for such services. DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630). |
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TELEPHONE SERVICE - NON-STS TOLLS Expenditures for long distance toll calls excluding those made on the State Telephone System (STS). Examples are toll credit card calls, Interconnect Services, etc. Include telegram and directory assistance charges on phone bills, ETN and WATS charges. |
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TELEPHONE SERVICE - INSTALLATIONS/MODIFICATIONS/MOVES Non-recurring charges for installations, moves and changes for Centrex and non-Centrex local service, voice access circuit charges (STS access lines) and the Consolidated Data Network. Charges can be billed by either the vendor or the DOA General Services Billing System. DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630). |
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TELEPHONE SERVICE - STATE TELECOM SYSTEM (STS) Calls made over the STS (long distance calls accessed by dialing "8") and billed via the DOA General Services Billing System. |
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TELEPHONE SERVICE - STS ACCESS LINES AND CONSOLIDATED DATA NETWORK SERVICE - RECURRING Monthly voice access circuit (STS access lines) charges and consolidated data network drop charges billed via the DOA General Services Billing System except STS calls billed through the state telecommunications network. |
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COMMUNICATIONS - MISCELLANEOUS Any miscellaneous charges, which are not covered by, codes 2201 through 2250. Included would be charges for WISLINE, television channels, Internet access and usage charges, satellite down-link charges, videoconference hook-up charges, etc. not covered by code 2201. DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630). |
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CELLULAR SERVICE CHARGES Cellular service charges, ex. monthly cellular plan fees. |
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CELLULAR EQUIPMENT CHARGES Cellular equipment charges, ex. phones, chargers, and other peripherals. |
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ELECTRICITY - CENTRAL/MAIN POWER PLANT/SUBSTATIONS AND UNIVERSITY-OWNED OR LEASED BUILDINGS (Include building number) All charges for electricity whether billed to the central/main power plant/substations or billed directly to University-Owned/University-Leased buildings. Use also as both the debit and credit on internal chargebacks. |
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GAS - CENTRAL/MAIN POWER PLANT OR UNIVERSITY-OWNED OR LEASED BUILDINGS All charges for gas whether billed to the central/main power plant/substation or directly to the University-Owned/University-Leased Building.For debit and credit internal charge backs using the Legacy system, use SFS code 2510. |
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HEATING - STEAM, HOT WATER OR HOT AIR Charges for heating energy transported from plants in pipes or ducts. Excludes storage fuels, such as coal, fuel oil, propane, electricity or utility furnished gas. For the credit use account code 9061. |
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WATER SERVICE All payments for water service. |
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SEWAGE SERVICE Payments for sewage service. |
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COAL Payments for coal, including transportation |
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FUEL OIL - FOR HEATING PURPOSES Charges for fuel oil for university owned or leased buildings and central/main power plant used for heating purposes. |
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HEATING - FUEL (OTHER) All payments for fuels, such as liquefied petroleum (propane, butane), diesel fuel, kerosene, solid waste and wood, including transportation. For fuels used in vehicles or for special purpose use in labs, hospitals or shops, use appropriate supply codes. For utility furnished natural or manufactured gas, refer to code 2510. |
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SERVICES - PROFESSIONAL, EDUCATIONAL, or VOCATIONAL - INDIVIDUAL, SOLE PROPRIETORSHIP OR PARTNERSHIP (Reportable) Payments of fees and incidental charges to individuals, sole proprietorships or partnerships who provide instructional, professional or vocational services to the UW. The social security number and mailing address must be provided for payments to individuals and sole proprietors, and the employer identification number must be provided for payments to partnerships. Entertainer tax related to expenditures on code 2620 should be recorded here. DO NOT CHARGE: Data/word processing services (use code 2610), or consultant services with contractual agreements (use code 2621). Actual and reasonable travel-related costs, which are supported by receipts, use code 2165. |
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SERVICES - PROFESSIONAL, EDUCATIONAL OR VOCATIONAL - PROVIDED BY A CORPORATION Payments of fees and incidental charges to corporate entities that render professional, instructional, or vocational services to the UW. This includes, but is not limited to services provided by lawyers, accountants, graphic artists, chaplains, teachers, counselors, architects, engineers, actuarial services, labor relations specialists, etc. DO NOT CHARGE: Individuals, sole proprietorships, or partnerships, data/word processing services (use code 2610), consultant services (use code 2621), housekeeping and janitorial services (use 2680), laundry and cleaning services (use 2623), medical services (use 2630). |
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SERVICES - PROVIDED BY CONSULTANTS - INDIVIDUAL, SOLE PROPRIETORSHIP OR PARTNERSHIP (Reportable) Payments to consultants that have contractual agreements in an advisory capacity. Include individuals, sole proprietorships or partnerships hired to advise or recommend how functions are being or should be performed. The social security number and mailing address must be provided for payments to individuals and sole proprietors, and the employer identification number must be provided for payments to partnerships. NOT CHARGE: Data/word processing services (use code 2610), building design (use code 4520). |
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SERVICES - PROVIDED BY CONSULTANTS - CORPORATION Costs incurred for consultants that have contractual agreements in an advisory capacity. Consultants are entities hired to advise or recommend how functions are being or should be performed. Professional consultants can include doctors, teachers, administrators, engineers, etc. Examples of services include review of management practices or decisions, future purchases or operational systems. DO NOT CHARGE: Individuals, sole proprietorships or partnerships. |
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COLLECTION AGENCY FEES Payments to collection agencies for their percentage share including litigation costs for all student loan accounts receivable and other receivables. Refer to A/R, Invoicing, and Collections Manual for policy guidance. DO NOT CHARGE: Legal Fees |
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SERVICES - POLICE AND SECURITY |
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SERVICES - GUARANTEES |
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SERVICES- ATHLETIC OFFICIALS |
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SERVICES - HOUSEKEEPING, JANITORIAL AND GROUNDS ures for services such as rubbish, garbage, and snow removal, sanitation services, window washing, floor cleaning and exterminator service. |
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POSTAGE Postage stamps, postal cards, stamped envelopes, metered mail, special delivery, registered mail, parcel post, postal express, bulk mailing services, campus mail services, annual mailing fees, including these services purchased in foreign countries. |
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SUBSCRIPTIONS UW business related subscriptions to newspapers, other periodicals and cable TV services. The subscription must be in the name of the institution. For subscriptions that are permanent additions to libraries, see Account Codes for Permanent Additions to Libraries. |
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MEMBERSHIPS UW business related membership dues in associations and organizations. |
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ADVERTISING AND OFFICIAL NOTICES All payments to newspapers, magazines, advertising agencies, radio stations, television stations, etc., for promotional advertising, ads for employment of personnel, displays, mailing lists and publication of an official notice, including procurement inquiries and construction bids. DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630). |
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PRIZES AND AWARDS Prizes and awards such as plaques and trophies including engraving, and cash prizes and awards to other than individuals such as organizations, corporations, etc. Gift certificates, plaques and awards to employees cannot exceed $100. |
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PRIZES AND AWARDS - CASH TO INDIVIDUALS (Reportable) Payments to employees, which are not service-related, and all non-scholarship cash awards, cash prizes and gift certificates to non-employees. Include individual's Social Security number and mailing address. For cash awards to students who must be registered in the UW System, use account code 5711, program 9. For research support to students, fellows, scholars and trainees, use account code 5709. For scholarship awards to students who must be registered at an academic institution outside the UW System, use account code 5710. Any cash awards to employees for meritorious or distinguished service, exceptional performance, etc., must be handled through the payroll process. |
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CLAIMS AWARDS Reimbursement to employees and the public for damaged clothing, sundry items and Claims Board awards. |
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SALARY ADVANCES For newly hired faculty, academic staff appointments and to others in a special emergency situation employed on an academic year basis. |