Policy & Procedure Index

Policies and Procedures

100 Payment

101 Payments to Individuals

• 101.A Departmental Scholarship Authorization
• 101.B Payments for Personal Services

102 Exceptional Expenditures Using 133/144 Funds

103 Payments to Human Subjects

104 Transfer of Funds Between UW-Madison Departments

105 Gift Cards

200 Reimbursement

201 Travel

• 201.A Air Travel
• 201.B Privately Owned Vehicle Expenses
• 201.D Vehicle Rental and Gas
• 201.E Train Travel
• 201.F Bus Travel
• 201.G Taxi/Airline Limousine
• 201.H Lodging
• 201.I Meals
• 201.J International Travel
• 201.K Tax Exemption
• 201.L Receipt Requirements
• 201.M Non-Payable/Reimbursable Expenses
• 201.N Relocation
• 201.O Business Communications
• 201.P Job Applicant Interview Expenses
• 201.R Travel Incidentals
• 201.S Registration Fees

202 Meeting/Conference

• 202.A Receptions
• 202.B Meal Expenses
• 202.C Refreshment Breaks

203 Payment for Services and Travel and Expense Reimbursement for Non-employees

204 Cell Phones

300 Advances

301 Custodian Funds

302 Cash Advances

400 Revenue

401 Accounts Receivables (A/R), Invoicing, Collections

402 Revenue Accounting

403 Revenue Producing Activities (RPA)

• 403.A Calculating Rates for RPA

404 Becoming a Credit Card Merchant

500 Property

501 Federally Titled Property

502 University Titled Property

600 Tax

601 Tax Compliance, Reporting and Withholding on Non-Salary Payments

602 Sales Tax

700 Accounting System

702 Transaction Processing--Closing Purchase Orders (POs)

703 Cost Transfer Request (Non-Salary) Non-Grant--any fund except 133 and 144

704 Non-Sponsored Projects

800 Records Retention

801 Records Retention Schedule

UW System Financial and Administrative Policies