Accounting Services

NON-SPONSORED PROJECT OVERVIEW

To distinguish the differences between the two types of projects, please see the definitions below.

Non-Sponsored Project

source of funds could be from an internal entity such as State, departmental, or institutional
gift projects are generally considered non-sponsored projects
may be funded by multiple sources
generally does not have billing or reporting requirements
“effort” reporting (work performed) may be required depending upon funding sources
Facilities & Administration (F&A) is generally not charged
generally does not have conditions attached
time period may extend beyond a fiscal year
could be for a shorter period of time (i.e. fiscal year)
funds used – 136 (General Operations Receipts), 161 (Trust Funds), 233 (Gifts), various other funds (other than sponsored project funds)
examples:
- internal project
- state project
- trust fund
- gift project

Sponsored Project

source of funds is from an external entity whom the UW will have an ongoing relationship with after the initial receipt of funding
generally, if money is from the federal government it is a sponsored project
ongoing relationship usually in one of the following forms:
- billing/letters of credit (LOC) draws
- reporting requirements (both technical & financial)
reporting requirements include “effort” reporting
F&A overhead costs are usually charged
has terms & conditions attached
time period often extends beyond a fiscal year
under certain circumstances, internally funded projects may be treated like a sponsored project because of the imposed terms, conditions, or other reporting requirements (e.g. fund 101 projects created by Graduate School)
funds used – 133 (Contracts), 135 (Gifts - WARF), 142-148 (Federal Aid)
usually is in one of these forms:
- grant
- contract
- cooperative agreement