Account Codes for Special

SFS

Description

5708

GRANTS AND AID TO OTHER THAN STUDENTS

Grants or aid to entities and organizations (both profit and non-profit) including universities other than institutions of the UW System. The budget and mission of the department should provide for this type of expenditure.

5709

Scholarship/Fellowship Support (Payments made to U.S. Citizen or other U.S. Person, including documented resident aliens)

Scholarship/Fellowship support payments to individuals that are a U.S. Citizen or other U.S. Person, including documented resident aliens.  Must be registered as a student in the UW System and receive degree-counting credit.  Include lump sum and travel reimbursements for travel not at the request of or directed by the University or principal investigator, including direct payments to vendors on behalf of these individuals.  Also use this code for health insurance, housing and other such expenses incurred on the student’s behalf.  (Must be coded to other than Program Code 9 (Financial Aid)).

  • Note:  For scholars/fellows, who render a service to the University; use Payroll account codes 5712, 5732, or 5742.

  • Do Not use this Account Code for: Travel reimbursements where travel is at the request of or directed by the University or principal investigator and the individual complies with UW Travel Regulations.

  • Do Not use this Account Code for: Scholarships/Fellowships or Scholarship/fellowship Support payments to Nonresident Aliens (NRA). For Nonresident Aliens (NRA), use account code 5714.

  • Note:  For internships and other employment related support payments please refer to Internships and Internship Support for proper payment processing.
  • For participant support costs in connection with federally sponsored conferences or training projects (e.g., NSF Research Experiences for Undergraduates (REU) program): Use this code for payments to individuals as part of participant support costs paid to participants or trainees (but not employees) in connection with federally sponsored conferences or training projects (use a Payment to Individual Report to process payment).

5710

Scholarship/Fellowship Support (Non-Employees & Non-Registered UW Students)

Support payments, including travel related, to individuals not registered as a student in the UW System and who do not receive degree-counting credit. Also include direct payments to vendors for expenses incurred on their behalf. Scholarship awards to students who must be registered at an academic institution outside the UW System. Do not include reimbursements or payments to employees or to non-employees who render a service to the UW. (For use with other than Program 9 payments.)

• For participant support costs in connection with federally sponsored conferences or training projects (e.g., NSF Research Experiences for Undergraduates (REU) program): Use this code for payments to individuals as part of participant support costs paid to participants or trainees (but not employees) in connection with federally sponsored conferences or training projects (use a Payment to Individual Report to process payment).

5711

Scholarship/Fellowship Aid - Excluding Loans (Payments made to U.S. Citizen or other U.S. Person, including documented resident aliens)

Scholarship/Fellowship payments to individuals that are a U.S. Citizen or other U.S. Person, including documented resident aliens.  Must be registered as a student in the UW System and receive degree-counting credit.  Include direct payments to vendors for expenses incurred on the student’s behalf.  Also Include student achievement payments when the payments must be used for education.  This Account should be used for all student aid that must be reviewed by Financial Aid Services.  (Must be coded to Program Code 9 (Financial Aid)).

Note:  For scholars/fellows, who render a service to the University; use Payroll account codes 5712, 5732, or 5742.

Do Not use this Account Code for: Scholarships/Fellowships or Scholarship/Fellowship Support payments to Nonresident Aliens (NRA).  For Nonresident Aliens (NRA), use account code 5714.

5713

TUITION AND FEES

Tuition and fees paid on behalf of students registered in the UW System who receive degree-counting credit. For use only with Program 9.

5714

Payrolled SCHOLARSHIPS/FELLOWSHIPS (Payments made to Nonresident Aliens (NRA)) (For Payroll Use Only)

Scholarships/Fellowships and Scholarship/Fellowships support payments made to a Nonresident Aliens (NRA) individual registered as a student in the UW System.  Include student achievement payments when the payments must be used for education.

Note:  For scholars/fellows, who render a service to the University; use Payroll account codes 5712, 5732, or 5742.  (Must be coded to other than Program Code 9 (Financial Aid)).

Do Not use this Account Code for: Scholarships/fellowships or Scholarship/fellowship Support payments to U.S. Citizens or other U.S. Person, including a resident alien.  For U.S. Citizens or other U.S. Person, including a resident alien, use account codes 5709 and 5711.    

5730

TRANSFERS - FEDERAL AUDIT DISALLOWANCE (Financial Aids)

To transfer disallowed financial aid expenditures from a federal grant account to Fund 150. SFS Code 5730 should be used for both sides of transfer. Refer to SFS Code 3850 if the transfer is not to Fund 150.

5750

LOANS