University of Wisconsin-Madison

3830

TEXTBOOKS AND SOFTWARE - FOR RENTAL TO STUDENTS

4650

4420

LIVESTOCK
Cost of horses, cattle, hogs, sheep, fish, etc., for agricultural, breeding and research operations conducted by UW/state agencies.

4190

4480

LAND (Include Grounds Number)
Land, easements, rights-of-way, other interests in land, recording fees, abstracts, property taxes associated with the purchase, survey fees of proposed land purchases, etc.

4810

4485

LAND - CAPITAL LEASE (Include Grounds Number)
Cost of payments made for leased land when the lease agreement meets the criteria of a capital lease.

4815

4490

LAND IMPROVEMENTS (Include Grounds Number in Sub Class field)
All expenditures for improvements to lands such as fences, stone walls, roadways, bridges, ditches, dikes, drainage systems, fish rearing ponds, sewage lines, wells, water mains, landscaping, special assessment for land improvements, septic tanks, outdoor lighting, etc. Include payments to architects and consultants (external and internal) for designs, plans and specifications. The Social Security number must be provided for payments to individuals and sole proprietorships, and the employer identification number must be provided for payments to partnerships.
DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630).

4820

4520

BUILDINGS AND ATTACHED FIXTURES (Include Building Number in Sub Class field)
Costs associated with purchase or construction of University owned buildings, additions and betterments thereto, including payments to architects and consultants (external and internal) for designs, plans and specifications. Costs, which constitute a full betterment to a building, should be charged to this code. Examples include addition of air-conditioning, an elevator system, security system, sprinkler system (fire prevention), etc. (Refer to Exhibit A for guidelines relating to use of this code.) The Social Security number must be provided for payments to individuals and sole proprietors, employer identification number must be provided for payments to partnerships.
DO NOT CHARGE: Maintenance and repair costs, which do not add to the value of the building.
DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630).

4850

4525

BUILDINGS AND ATTACHED FIXTURES - CAPITAL LEASE (Include Building Number)
Cost of payments described in code 4850 when the lease agreement meets the criteria of a capital lease.
DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630).

4855

4602

EQUIPMENT - LABORATORY & CLASSROOM
Ion accelerators, multi-channel analyzers, refrigerated centrifuges, spectroscopy amplifiers, seismographs, spectrographs, etc.
DO NOT CHARGE: Lab and classroom equipment below $5,000, use code 3195.

4110

4603

EQUIPMENT - MEDICAL
Cardiograph, electro-surgical unit, ophthalmoscope, electromyography, x-ray equipment, etc.
DO NOT CHARGE: Medical items below $5,000, use code 3195.

4120

4604

EQUIPMENT AND FURNITURE - NON-WOOD
Purchase cost of all types of equipment & furniture, except wood (both fixed and moveable) that is not specifically identified in any other account code and has a unit cost of $5,000 or more and a useful life of at least two years. Accessory equipment purchased to be attached to a newly purchased capital equipment item should be charged to this code (even if the unit cost is less than the capital limit) if the accessory increases the value of the host component.

4600

4605

EQUIPMENT AND FURNITURE - CAPITAL LEASE
Cost of payments for leased equipment & furniture when the lease agreement meets the criteria of a capital lease.

4605

4620

COMPUTER EQUIPMENT INCLUDING DATA COMMUNICATION AND DATA/WORD PROCESSING EQUIPMENT
Computer mainframe, tape drives, disk drives, mass storage devices, printers, readers, key punch machines, laser printers, terminals, mini/microcomputers, word processors and printers, lines, modems, communication cable and associated peripherals etc., whether purchased or under lease/purchase agreements.

4200

4625

COMPUTER EQUIPMENT - CAPITAL LEASE
Cost of payments for leased equipment defined in code 4620 when the lease agreement meets the criteria of a capital lease.

4205

4630

SOFTWARE PURCHASE - $5,000 OR MORE
All software or software license, which costs $5,000 or more.

4220

4635

SOFTWARE - CAPITAL LEASE
Cost of payments for leased software when the lease agreement meets the criteria of a capital lease.

4225

4640

FURNITURE - WOOD
Purchase cost of all wood furniture that has a unit cost of $5,000 or more and a useful life of two years or more, including workstations, desks, chairs, partitions, tables, bookshelves, etc. This information is necessary to comply with Wisconsin statutory reporting requirements. Institutions may devise their own criteria for making this determination.

4610

4652

AUTOMOBILES
Purchase of new or used cars, station wagons, vans, buses, etc., when primary use is for conveyance of employees and students on public highways in performance of assigned duties. Include cost of permanently attached accessories that are not classified elsewhere, e.g., trailer hitch, spotlight, luggage rack, etc.

4500

4655

AUTOMOBILES - CAPITAL LEASE
Cost of payments for leased cars, station wagons, vans, buses, etc., when the lease agreement meets the criteria for a capital lease.

4505

4660

TRUCKS AND OTHER VEHICLES
Cost of new or used motorized vehicles such as trucks, farm tractors, boats, snowmobiles, all terrain vehicles, etc., when primary use is not related to passenger conveyance. (A vehicle is defined as a motorized device that travels from point-to-point on wheels, tracks, water, etc., under the control of an onboard operator).

4510

4665

TRUCKS AND OTHER VEHICLES - CAPITAL LEASE
Cost of payments for leased trucks, tractors and other special purpose vehicles described in code 4660 when the lease agreement meets the criteria of a capital lease.

4515

4680

CAPITAL PURCHASES - INTER-INSTITUTIONAL AGREEMENTS
For use by the buying and selling institution for transferring the expenses and the credit. Must use Legacy Class Code.

4698

Legacy

SFS

Description

4110

4602

EQUIPMENT - LABORATORY & CLASSROOM
Ion accelerators, multi-channel analyzers, refrigerated centrifuges, spectroscopy amplifiers, seismographs, spectrographs, etc.
DO NOT CHARGE: Lab and classroom equipment below $5,000, use code 3195.

4120

4603

EQUIPMENT - MEDICAL
Cardiograph, electro-surgical unit, ophthalmoscope, electromyography, x-ray equipment, etc.
DO NOT CHARGE: Medical items below $5,000, use code 3195.

4190

4420

LIVESTOCK
Cost of horses, cattle, hogs, sheep, fish, etc., for agricultural, breeding and research operations conducted by UW/state agencies.

4200

4620

COMPUTER EQUIPMENT INCLUDING DATA COMMUNICATION AND DATA/WORD PROCESSING EQUIPMENT
Computer mainframe, tape drives, disk drives, mass storage devices, printers, readers, key punch machines, laser printers, terminals, mini/microcomputers, word processors and printers, lines, modems, communication cable and associated peripherals etc., whether purchased or under lease/purchase agreements.

4205

4625

COMPUTER EQUIPMENT - CAPITAL LEASE
Cost of payments for leased equipment defined in code 4620 when the lease agreement meets the criteria of a capital lease.

4220

4630

SOFTWARE PURCHASE - $5,000 OR MORE
All software or software license, which costs $5,000 or more.

4225

4635

SOFTWARE - CAPITAL LEASE
Cost of payments for leased software when the lease agreement meets the criteria of a capital lease.

4500

4652

AUTOMOBILES
Purchase of new or used cars, station wagons, vans, buses, etc., when primary use is for conveyance of employees and students on public highways in performance of assigned duties. Include cost of permanently attached accessories that are not classified elsewhere, e.g., trailer hitch, spotlight, luggage rack, etc.

4505

4655

AUTOMOBILES - CAPITAL LEASE
Cost of payments for leased cars, station wagons, vans, buses, etc., when the lease agreement meets the criteria for a capital lease.

4510

4660

TRUCKS AND OTHER VEHICLES
Cost of new or used motorized vehicles such as trucks, farm tractors, boats, snowmobiles, all terrain vehicles, etc., when primary use is not related to passenger conveyance. (A vehicle is defined as a motorized device that travels from point-to-point on wheels, tracks, water, etc., under the control of an onboard operator).

4515

4665

TRUCKS AND OTHER VEHICLES - CAPITAL LEASE
Cost of payments for leased trucks, tractors and other special purpose vehicles described in code 4660 when the lease agreement meets the criteria of a capital lease.

4600

4604

EQUIPMENT AND FURNITURE - NON-WOOD
Purchase cost of all types of equipment & furniture, except wood (both fixed and moveable) that is not specifically identified in any other account code and has a unit cost of $5,000 or more and a useful life of at least two years. Accessory equipment purchased to be attached to a newly purchased capital equipment item should be charged to this code (even if the unit cost is less than the capital limit) if the accessory increases the value of the host component.

4605

4605

EQUIPMENT AND FURNITURE - CAPITAL LEASE
Cost of payments for leased equipment & furniture when the lease agreement meets the criteria of a capital lease.

4610

4640

FURNITURE - WOOD
Purchase cost of all wood furniture that has a unit cost of $5,000 or more and a useful life of two years or more, including workstations, desks, chairs, partitions, tables, bookshelves, etc. This information is necessary to comply with Wisconsin statutory reporting requirements. Institutions may devise their own criteria for making this determination.

4650

3830

TEXTBOOKS AND SOFTWARE - FOR RENTAL TO STUDENTS

4698

4680

CAPITAL PURCHASES - INTER-INSTITUTIONAL AGREEMENTS
For use by the buying and selling institution for transferring the expenses and the credit. Must use Legacy Class Code.

4810

4480

LAND (Include Grounds Number)
Land, easements, rights-of-way, other interests in land, recording fees, abstracts, property taxes associated with the purchase, survey fees of proposed land purchases, etc.

4815

4485

LAND - CAPITAL LEASE (Include Grounds Number)
Cost of payments made for leased land when the lease agreement meets the criteria of a capital lease.

4820

4490

LAND IMPROVEMENTS (Include Grounds Number in Sub Class field)
All expenditures for improvements to lands such as fences, stone walls, roadways, bridges, ditches, dikes, drainage systems, fish rearing ponds, sewage lines, wells, water mains, landscaping, special assessment for land improvements, septic tanks, outdoor lighting, etc. Include payments to architects and consultants (external and internal) for designs, plans and specifications. The Social Security number must be provided for payments to individuals and sole proprietorships, and the employer identification number must be provided for payments to partnerships.
DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630).

4850

4520

BUILDINGS AND ATTACHED FIXTURES (Include Building Number in Sub Class field)
Costs associated with purchase or construction of University owned buildings, additions and betterments thereto, including payments to architects and consultants (external and internal) for designs, plans and specifications. Costs, which constitute a full betterment to a building, should be charged to this code. Examples include addition of air-conditioning, an elevator system, security system, sprinkler system (fire prevention), etc. (Refer to Exhibit A for guidelines relating to use of this code.) The Social Security number must be provided for payments to individuals and sole proprietors, employer identification number must be provided for payments to partnerships.
DO NOT CHARGE: Maintenance and repair costs, which do not add to the value of the building.
DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630).

4855

4525

BUILDINGS AND ATTACHED FIXTURES - CAPITAL LEASE (Include Building Number)
Cost of payments described in code 4850 when the lease agreement meets the criteria of a capital lease.
DO NOT CHARGE: Do not charge tax reportable services to this account (Note: Services as used below and for all tax reporting purposes means services performed by a person, not services in the sense of Utility Services like electrical, gas, etc.). For services performed by Individuals, Sole Proprietorships, Partnerships, or Limited Liability Company (LLC), use Account Codes 2620, consultant services with contractual agreements (use code 2621), data/word processing services (use code 2610), housekeeping and janitorial services (use 2680), medical services (use 2630).