USE OF REQUISITION VS PIR WHEN PROCESSING PAYMENT OF FEES

(DP's and PIR's are for one time, non-repetitive purchases)

EFFECTIVE 01/09/2009

TYPE OF TRANSACTION* AMOUNT
METHOD OF PAYMENT**
  FEE TRAVEL
CONTRACT
Entertainer $1 - $5,000 (fee only) PIR PIR, Direct Payment, Req ENTERTAINMENT CONTRACT (OPTIONAL)
Entertainer $5,001+ (fee only) REQ PIR ENTERTAINMENT CONTRACT AND/OR STANDARD RIDER***
         
Instructor
(non-repetitive)		 $1 - $5,000 (fee only) PIR PIR, Direct Payments, Req Optional
Instructor $5,001 + (fee only) REQ PIR ACADEMIC SUPPORT SERVICE AGREEMENT AND SOLE SOURCE JUSTIFICATION
         
Speaker
(non-repetitive)		 $1 - $5,000 (fee only) PIR PIR, Direct Payment, Req NONE
Speaker $5,001 + (fee only) REQ PIR SPEAKER CONTRACT AND/OR STANDARD RIDER**
         
Consultants
(non-repetitive)		 $1-$5,000 (fee only) PIR PIR, Direct Payment, Req Optional
Consultants $5,001 + (fee only) REQ PIR ACADEMIC SUPPORT SERVICE AGREEMENT AND SOLE SOURCE JUSTIFICATION

* Payment to Individual Report forms are to be used for payments to individuals only.

** Payment to non-US residents are always processed on PIRs. Approved, applicable contracts must be attached to the PIR.

** These methods of payment are only to be used when there is NOT an employer- employee relationship.

Refer to Personal Services Payment (formally FPPP #31) under Financial and Administrative Policies - Human Resources/Payroll and Staff Benefits at <http://www.uwsa.edu/fadmin/human.htm> regarding tax reporting and the UW-Madison Handbook of Payments to Foreign Nationals-Immigrations and Tax Considerations for Visa requirements and documentation. For additional information, call your Dean's/Director's office or Jose Carus at 262-0582.

*** A contract is not required when the fee portion is under $5,000 and the services are performed outside the U. S.

*** If the individual requires use of their personal contract, a University Standard Rider must be signed and attached to it.

When a speaker/entertainer is required, an appropriately signed contract, by all parties, must be attached to all documents requesting payment. Only Purchasing Services is authorized to sign contracts for the University unless delegated authority has been granted.

Purchasing Services does not generate a written ASSA for non-U.S. providers.

Requisitions are to be processed prior to the service/event; PIRs after the service/event is completed.


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