Use of Requisition vs. PIR When Processing Payment of Fees

(PIR's are for one time, non-repetitive purchases)

Effective 01/04/2010

TYPE OF TRANSACTION AMOUNT METHOD OF PAYMENT CONTRACT
FEE TRAVEL
Entertainer under $5000 (fee only) PIR E-reimbursement if travel detail is provided; otherwise, include in PIR ENTERTAINMENT CONTRACT (OPTIONAL)
Entertainer $5000 and over
(fee only)
REQ E-reimbursement unless reimbursements were set up as a separate line of a Purchase Order ENTERTAINMENT CONTRACT AND/OR STANDARD RIDER
         
Instructor
(non-repetitive)
under $5000 (fee only) PIR E-reimbursement if travel detail is provided; otherwise, include in PIR Optional
Instructor $5000 and over
(fee only)
REQ E-reimbursement unless reimbursements were set up as a separate line of a Purchase Order ACADEMIC SUPPORT SERVICE AGREEMENT AND SOLE SOURCE JUSTIFICATION
         
Speaker
(non-repetitive)
under $5000 (fee only) PIR E-reimbursement if travel detail is provided; otherwise, include in PIR NONE
Speaker $5000 and over
(fee only)
REQ E-reimbursement unless reimbursements were set up as a separate line of a Purchase Order SPEAKER CONTRACT AND/OR STANDARD RIDER
         
Consultants
(non-repetitive)
under $5000 (fee only) PIR E-reimbursement if travel detail is provided; otherwise, include in PIR Optional
Consultants $5000 and over
(fee only)
REQ E-reimbursement unless reimbursements were set up as a separate line of a Purchase Order ACADEMIC SUPPORT SERVICE AGREEMENT AND SOLE SOURCE JUSTIFICATION

Related Policies:
FPPP #31, Human Resources Policies
PPP 30, Entertainer/Speaker/Instructor and Consultants
PPP 33, Academic Support Services Services
How To Purchase Goods and Services
Policy 203, Travel policy for non-employees