Purchasing Services
Purchasing provides the University with effective and responsive life cycle procurement practices. See our Mission and Vision for more information.
Items of Interest
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Ink and Toner Purchases
Campus leadership has identified the purchase of remanufactured toner in place of new toner as an area to achieve significant cost savings for all departments. The new remanufactured toner vendor EIS Office Solutions is now available through Shop@UW and is the preferred campus source for purchasing ink and toner. Starting with your next toner order, please consider placing your orders for ink and toner with EIS through Shop@UW using your MDS account. For more information, see Ink and Toner Purchasing. -
Laptop and Desktop Shopping
Under the guidance of a cross-campus team of IT experts, Purchasing Services offers laptop and desktop options from Dell as UW–Preferred Products. The systems are pre-configured to meet most staff computing needs and are offered at specially negotiated low prices. Recently added options include: solid state hard drives for laptops and vPro for laptops and desktops. In the first five months of the program, campus saved more than $210,000 by choosing the Preferred Product computers. Computer bundles can easily be ordered through Shop@UW by clicking on Dell in the Shop at a Punch-out Supplier showcase and choosing laptops or desktops listed on the main landing page. More detailed instructions are available on the UW-Madison Preferred Products ordering instructions page. -
New Suppliers for Shop@UW
Bio-Rad offers a broad range of innovative tools and services to the life science research and clinical diagnostics markets. See more...
EIS Office Solutions supplies ink and toner.
Fastenal was awarded a DOA contract for Maintenance, Repair and Operations ( MRO) and will be providing next day delivery serivce on most orders. See more...
Integrated DNA Technologies (IDT) provides genetic products, specifically DNA, to help support bioscience research projects. IDT also manufactures chemical DNA synthesis machines. See more...
Kranz offers a full line of janitorial and cleaning products as well as floor care machines on UW–Madison and Department of Administration contracts. See more...
MSC Industrial Supply Co. was awarded a DOA contract for Maintenance, Repair and Operations (MRO) and will be providing next day delivery service on most orders. See more...
Promega's products cover fields of study including genomics, protein analysis and expression, cellular analysis, drug discovery and genetic identity. See more...
Qiagen Inc. is a provider of sample and assay technology for molecular diagnostics, applied testing and pharmaceutical research. See more...
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UW-Madison Preferred Products
Shop@UW features several UW-Madison Preferred Products, including laptop and desktop computers, common office supplies such as pens, writing pads, copy paper and remanufactured toner. Administrative Excellence and Purchasing Standards team efforts have been focused on those products that are most easily standardized while offering significant potential for institution-wide savings.
Computer bundles can easily be ordered through Shop@UW by clicking on Dell in the Shop at a Punch-out Supplier showcase and choosing laptops or desktops listed on the main landing page. Preferred office supplies will appear first in the listing when searching for that type of product in Shop@UW. More detailed instructions are available on the UW-Madison Preferred Products ordering instructions page. -
Contract Search Improvements
The contract search application has been updated with a new web-based interface that works more easily across all browsers and operating systems to provide a user friendly experience that can look at all UW-Madison, UW System, and DOA contracts. Our redesigned application is available as the recommended search method on our Contracts page. -
Purchasing Workshops Available
Dates and times for all available face-to-face training sessions are listed on our Training page. We are offering a number of sessions during the semester, including our Overview session and sessions on Processing your Requisitions and Managing your Encumbrances and How to Purchase Goods and Services: Intermediate Topics. -
Remaining Encumbrance Status Tool:
The “Remaining Encumbrance Status Tool” is available in the Purchasing Information Inquiry section of the site to assist users in checking on the status of their POs and completing the necessary information on an Encumbrance Management Form (EMF). By entering your PO number, the order date, end date, status (open or closed), PO amount, vendor information, and current encumbrance balance are displayed in detail, along with buttons to view expense and encumbrance transactions. New instructions are available for Finding Encumbrance Balance, PO Status, and Information for Encumbrance Management Forms along with updated instructions for using the EMF. -
Previous Spend Printed on CORs:
The external requisition generator includes the amount spent to date for the previous requisition number. This amount will also appear on the printed copy of the requisition. If there has been limited or no activity on the previous order, please do not renew your COR. Instead, consider whether the products or services listed on the requisition can be obtained from MDS or by using the Purchasing Card. If the amount spent exceeds $100,000, Purchasing may contact you regarding opportunities for contracting for the goods or services purchased. -
Purchasing System Inquiry:
The Purchasing System Inquiry search pages provide a number of ways to lookup POs and track requisitions for your department. Instructional documentation is provided for the available functions.