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MAINTENANCE & REPAIR SVCS-DOCK LEVELERS, DOCK LOCKS, AND SCISSOR LIFTS

(contract last updated 05/09/2019)

SCOPE: Contract for the purchase of Maintenance and Repair Services for Dock Levelers, Dock Locks, and Scissor lifts.

Planned maintenance for 62 pieces of equipment on UW Madison Campus grounds. While completing the planned maintenance (inspect, lubricate, clean, adjust) the Contractor is to report condition of equipment and suggest needed repairs as well as safety concerns including (but not limited) to safety strut replacement and or installation, wheel chocks, truck restraints, safety labeling and any other notes of concern that should be brought to the attention of the UW.   These repairs are separate from the planned maintenance and will be handled on a time and material basis


CONTRACT # DESCRIPTION
15-5631 MAINTENANCE & REPAIR SVCS-DOCK LEVELERS, DOCK LOCKS, AND SCISSOR LIFTS
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Brad Bauman
(608) 265-1462 FAX (608) 262-4467
brad.bauman@wisc.edu
COOPERATIVE PURCHASING: YES
CONTRACT TERM: June 1, 2015 through May 31, 2018, with automatic renewal extensions to May 31, 2020, unless amended, cancelled or rebid.

Vendor(s)
142034
Paul Reilly Company
2760 Agriculture Dr
Madison, WI 53718
     
Sales Representative: PHONE # FAX #
Rod Holden 608-286-9089 608-819-8671
E-mail rholden@paulreilly.com
  PHONE # FAX #
Ordering/Expediting: 630-529-8100 630-529-1499
Invoice Information: 630-529-8100 630-529-1499
Returns: 630-529-8100 630-529-1499
Supplier Diversity Reporting: N/A  
Website: www.paulreilly.com
Commodity Code 075-44 / 545-39 / 560-45 / 909-34 / 929-47
Federal Employee ID # (FEIN) 36-4477925
F.O.B.

“I” F.O.B. DESTINATION AND INSTALLED

“V” F.O.B. SERVICE/MAINTENANCE
Delivery: Delivery of all materials shall be F.O.B. job site, freight paid by Contractor.
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Warranty: CONTACT VENDOR
REF/TYPE: XA
Pricing Information: SEE BELOW

ITEM

DESCRIPTION

QTY

NET UNIT PRICE FOR MAINTENANCE

1

Planned Maintenance for all listed equipment

x 2/year

$150.00/year

2

Labor for additional repairs/ services

x 200 hours/ year

$130.00/hour

 

Parts and supplies required for additional work to be at a cost plus 20%

SPECIFICATIONS

ITEM

DESCRIPTION

1.

Complete inspection

2.

Lubrication

3.

Complete cleaning

4.

Adjustment

5.

Provide recommendations and estimates for repairs if needed, per lift

6.

Give estimate for correcting any safety concerns per lift.

 

1.        Contract Limitations:

           Contractors shall provide, at the Contractor’s expense, all tools and equipment necessary to perform the work to University specifications.  Contractor shall not invoice the University for any tools needed to perform work under this Contract.

           Contractor shall comply with all applicable federal, state and local laws and codes regarding working conditions, hours of employment, overtime regulations, methods and rates of pay and any other regulations regarding employer-employee relationships.

           Only actual hours worked (no minimum billings allowed and portal to portal charges are not allowed) shall be considered in computing the labor hours.  Time of nonproductive workers shall not be included in computing the labor hours. 

           Overtime rates shall be billed only if prior approval from the Project Manager was granted.

2.        Ordering Work

           If contacted, the Contractor must return calls within 24 hours to give customers availability, service and pricing information.  Contractors who consistently fail to return calls or consistently refuse work requests (too busy/over booked) may be terminated from the contract.

           The Contractor shall provide upon request a written time and material job estimate, a time and material not to exceed quote, at no cost to the University, within five (5) days from the site visit or verbal request.

3.        Work Staffing 
Contractor shall have in its employ, or under its control, sufficient qualified and competent workers who complete the project. 

           The Contractor shall employ only such workers as are skilled in the tasks to which they are assigned.  The University reserves the right to require the Contractor to remove and/or not to assign any employee the University deems incompetent, careless, insubordinate, or otherwise objectionable to working on University jobs.

           Contractor shall perform work in University buildings and outside areas as directed, and shall perform work promptly and in accordance with a schedule or work program, as approved by the Project Manager. 

4.        Reporting To Job Site

           All Contractors’ employees shall, while performing work on University premises, wear a clearly displayed (at shirt pocket height) photo identification badge, provided by the Contractor at the Contractor’s expense, showing they are employees of the Contractor.

            The Contractor must notify the Project Manager or designee each day when the Contractor’s staff arrives and departs.

5.        Completion of Service Visit

           Contractor to notify Project Manager in writing after each visit that the planned maintenance has been completed for each piece of equipment and the equipment is considered clean, safe and operable.


Revision History

(6/16/15): corrected Contract Term dates to: June 1, 2015 through May 31, 2018, with automatic renewal extensions to May 31, 2020.
(5/9/19): updated the address for Paul Reilly Company.
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