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(contract last updated 12/10/2020)

SCOPE: Contract for the purchase of Boilers and Installation of Boilers at UW Madison, University Apartments.

Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Brad Bauman
(608) 262-1327 FAX (608) 262-4467
LIMITED TRADES WORK: Limited Trades Work provided under this contract shall be in accordance with Sec. 16.70(7) Wis. Stats., which requires no single job to exceed $30,000.
  Non-UW-Madison users contact: Vendor Representative

March 15, 2016 through March 14, 2018, with automatic renewal extensions to March 14, 2020, unless amended, cancelled or rebid.


Cardinal Heating
3361 Brooks Dr
Sun Prairie  WI 53590
Sales Representative: PHONE # FAX #
Craig Ouimette 608-837-9367 608-837-6469
Ordering/Expediting: 608-837-9367 608-837-6469
Invoice Information: 608-837-9367 608-837-6469
Returns: 608-837-9367 608-837-6469
Supplier Diversity Reporting: 608-837-9367 608-837-6469
Commodity Code 820-12
Federal Employee ID # (FEIN) 13-9777023


Terms: N/30
Delivery: 10 days ARO
Warranty: 12 Year Prorated Heat Exchanger Warranty
Invoicing: Invoices shall reflect contract pricing.
Return Policy: Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.
Back Order: Will notify ordering department within two (2) working days of order/release.
Pricing Information: Click here for pricing.


1.   Contractor must provide schedule for each installation which must be followed by all trades. If issues arise, any deviation from the schedule must be communicated to University Apartments project coordinator.

2.   Subcontractors must abide by all terms, conditions, and specifications under the contract.

3.   Contractor to introduce primary and all subcontractor foremen to University Apartments project coordinator prior to the start of their portion of the work.

4.   Review project spec and this list with subcontractors and installers.

5.   Contractor to install system per manufacturer’s recommendations.

6.   Existing horizontal hot water storage tanks to be abated by others, if applicable.

7.   Do not start work or set up in any mechanical room without notifying Apartment Facilities at least 30 hours in advance.

8.   Boiler replacements must be completed in a timely manner.  Contractor to provide temporary domestic water heater, if required to meet requirements below. The building affected cannot be without hot or cold domestic water or hot water for space heating (in heating season) for more than 8 hours at a time.  Apartment Facilities must be notified at least 30 hours in advance of any shutdowns.

9.    Keep hot water boiler piping separated to allow for 1 1/2 inch insulation (3” minimum clearance).  Make up water pipe insulation is 0.5” (1” minimum clearance).

10.   Allow maximum headroom clearance for all installations (consult with Apartment Facilities).

11.    Allow working clearance for valve handles, gauges, pumps, etc.

12.   Keep boilers and piping away from electrical panels, meters, etc. per NEC.

13.   Contractor to provide and install pressure gauges across circulator pumps.

14.    Contractor to provide and install circuit setters, if appropriate, and strainers on the return piping per manufacturers requirements.

15.    Contractor to provide all necessary electrical work for proper installation.

16.   Contractor to provide steel support stand under new boilers that will adequately support the boilers, associated components and piping raising the boilers off the floor between 14” and 20”.  Cut boiler support frame legs to fit floor slope rather than shimming legs and galvanize paint touch-up (3” adjustable feet are acceptable).

17.   Support PVC supply and exhaust piping inside mechanical room as close to existing stack as possible to avoid loading rooftop stack which is not able to support loads.

18.   Galvanize pipe straps exposed to weather; galvanize paint boiler support frames and miscellaneous steel (3 mil minimum coating of ZRC cold galvanizing compound available at LW Meyer-Madison) and finish coat with black enamel.

19.   Use unistrut plastic end protectors at all exposed ends where a person may come into contact with sharp ends.

20.   Debur all miscellaneous support steel and galvanize paint touch-up.

21.   Mount temperature sensor on exterior roof soffit and shield if exposed to direct sunlight.

22.   Re-install all domestic water circulation pumps (or install owner-provided pump).

23.   Position piping temp sensors downstream from delta T’s.

24.   Do not use die cast electrical conduit fittings.

25.   When flex conduit is necessary, as at pumps, use only galvanized steel flex conduit (not aluminum) and do not exceed 36”.

26.   Provide individual disconnects for each pump motor and label which motor is controlled.

27.   Provide ground wire in conduit to exterior sensor and as required elsewhere.

28.   Flush cut and grind all abandoned in-slab conduit.

29.   Provide unions at all pressure reducing valves and water storage tanks.

30.    Provide bypass piping at make-up water supply.

31.    Verify that all pumps and controls are working properly immediately after installation is complete.

32.    Check carefully for pipe leaks prior to leaving the site after start up.

33.    Call Police and Security (262-4524) prior to covering smoke and heat detectors and after removing the covering on these devices. 

34.    All abandoned pipe, hangers and supports to be removed by applicable trade.

35.    Use rubber “boot” type seals at roof stack PVC exit (provide submittal).

36.    Provide, install, and seal a sheet metal cap on outside air intake duct inside mechanical rooms.

37.    Seal existing stack inside mechanical room where PVC pipe enters (if applicable).

38.    The User agency may choose to save salvage items (water heaters, gauges, valves, pumps, etc.).

39.    Provide copies of State of Wisconsin Boiler Inspection forms for User Agency files.

40.    Provide factory approved start-up of each boiler set; include copies of printout from combustion analysis.

41.    Contractor must provide designated campus personnel with instructions and training on operation of all systems installed.

42.    Work will be considered Substantially Complete when all equipment and installations are approved and accepted by User Agency.

43.    Contractor must provide at no additional cost, a follow up inspection within 3 weeks of each completed installation. Contractor must set up dates and times with the University Apartments project coordinator.


The following is additional specification for Lot 3 only.
44.    If existing stack is utilized for intake/exhaust, floor pipe supports shall be provided to carry load of pipes in stack.

Revision History

(6/29/17): added items to Lot 1, 2, 3 and 4 for Cardinal Heating.
(9/6/17): issued to add an item to Lot 1, 2 and 3 for Cardinal Heating.
(10/5/17): updated to add an item to Lot 6 for Cardinal Heating.
(2/9/18): updated to add an item to Lot 6 for Cardinal Heating.
(6/8/18): updated to add items to Lot 6 for Cardinal Heating.
(7/25/18): updated to add an item to Lot 1 for Cardinal Heating.
(10/4/18): updated to add items to Lot 6 for Cardinal Heating.
(5/7/20): updated to extend the contract term period to December 31, 2020.
(12/10/2020): updated to extend the contract period to December 31, 2021.
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