Materials Distribution Services

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REFRIGERATION REPAIR

Non-UW-Madison users contact: Vendor Representative

YES     (CERTIFIED REFRIGERATION & MECHANICAL
               JUST IN TIME REFRIGERATION INC
               GRUNAU COMPANY INC)
NO       (INGERSOLL RAND HUSSMANN)

Incremental travel charges for mobile mechanical services delivered to areas outside of Madison depending on distance ($75.00 - $125.00).

SPECIFICATIONS

1.         CONTRACT LIMITATIONS:
            This contract is limited so no single job shall have a total cost, including all parts and labor, greater than $30,000.00.  Where releases are given, each release defines the scope of a job; one release per job.  Material costs shall not exceed 50% of the total labor cost of the job (if the total job is over $1,000.00) without the approval of Purchasing.

            No capital equipment shall be purchased on this contract.  A capital equipment item is currently defined as an item which costs more than $1000.00 ($500.00 if ordered against a Federal Grant) AND has two or more years useable life.  The University will furnish all capital equipment to be installed by Contractor.

2.         WORK REQUIREMENTS:
            The Contractor shall be responsible for the work which it receives the contract.  Work will be performed in University buildings and necessary outside areas as requested.

            The Contractor will be required to:  1) Upon request, provide written job estimates, at no cost to the University, within 3 days of a requested site visit, 2) install complete system(s) as required to complete job, 3) furnish all tools and material as needed, 4) troubleshoot failures in equipment or systems, 5) move equipment and/or furniture as needed.

            When a starting date has been determined with the Contractor, the Contractor shall be on the job site on that date. 

            Contractor's workers must provide, when requested to do so, identification showing they are employes of the Contractor.

3.         NOTIFICATION PRIOR TO START OF WORK:
            The Contractor shall notify Mike O’Connor, (608) 262-2512 (Facilities cell phone:  608-576-4792), prior to starting work in ANY University Union building or the designated building maintenance supervisor for those buildings which are not Memorial Union related.  Contractor may presume that job site entry is permitted as soon as it has given its phone notice; no affirmative response by the Maintenance Supervisor will be made.

            Contractor must provide on-call maintenance 24 hours a day 7 days a week, including holidays. 

            Contractor must respond to emergency calls with-in 3 hours. (Response is to be at job site with notification to Maintenance Supervisor (Union Contacts 608-263-3925 or 608-262-2512). 

• Unlimited Call Back

            Installations shall be concealed or surface mounted and be consistent with existing conditions.  Variations of these conditions, shall be approved by the Maintenance Supervisor.

4.         PERFORMANCE:
            Workmanship shall be consistent with quality standards of the trade.  The Contractor shall employ only such workers as are skilled in the tasks to which they are assigned.  The University may require the Contractor not to assign any employe the University deems incompetent, careless, insubordinate, or otherwise objectionable to work on University projects.

            Contractor shall have in its employ, or under its control, sufficient qualified and competent personnel to perform work promptly and in accordance with a schedule or work program, as approved by the University. 

            Prior to the beginning of an individual job, the Contractor shall make its presence known to the Maintenance Supervisor.  After the completion of a job, the Contractor will leave a work order, which shows the purchase order number (and release number, if given) for that job with any person authorized by the Maintenance Supervisor.  The authorized person must sign the work order as an acknowledgment that the work has been done.  When no authorized person is immediately available to sign the work order, the Contractor shall submit the work order to its own office which will forward it to the Maintenance Supervisor.  If requested by the Maintenance Supervisor, Contractor must notify Maintenance Supervisor each day when it arrives and departs.  A clip board will be located in each mechanical space.  Service record to be updated on each piece of equipment and dated each call.

            Only actual hours worked (no minimum billings allowed and portal to portal not allowed) of any producing worker engaged in services on the projects shall be considered in computing the labor hours.  Time of nonproductive workers shall not be included in computing the labor hours.  Nonproductive workers include, but are not limited to, supervisors and journeymen or others leaving the job site for materials or equipment.

            Contractor shall provide, at no cost to the University, services to correct any defects in material and/or workmanship requiring return to the job site for rework.

5.         ACCESS TO FACILITIES:
            Contractor shall make arrangements with Maintenance Supervisor for access to University facilities.  If Contractor is given a facility key and loses the key, Contractor shall reimburse the University the cost for rekeying the facility.

6.         WORK TIME:
           Contractor will be required to maintain a daily time sheet and material list for every job and provide a copy of the service ticket for each service job completed. 

7.         ORDERING WORK:
            Contractor shall proceed with work only upon receipt of a purchase order or a receipt of release number against an existent Contract Blanket Order.

8.         DEBRIS/HAZARDOUS WASTE:
            All debris must be removed from the job site by the Contractor.  If debris could be defined as hazardous waste, Contractor must contact UW Safety Department at (608) 262-8769 for proper disposal procedure.

9.         COMPLIANCE WITH LAWS:
            Contractor shall comply with all applicable federal, state and local laws regarding working conditions, hours of employment, overtime regulations, methods and rates of payment and any other regulation regarding employer-employe relationship.

            All work performed shall comply with all applicable federal, state and local codes.

10.        WARRANTY:
            Contractor shall be responsible for workmanship and materials for a period of one year from date of completion as established by the signed work order.  If a Contractor fails to complete job in accordance with the requirements of item #4, Performance, that Contractor shall be required to correct all faults at no charge to the University.

Revision History