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REFRIGERATION REPAIR  SERVICES AND FOODSERVICE EQUIPMENT REPAIR SERVICES

(contract last updated 09/16/2016)

SCOPE:Contract for the purchase of Refrigeration Repair Services and Foodservice Equipment Repair Services.

CONTRACT # DESCRIPTION
17-5423 REFRIGERATION REPAIR SERVICES
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Dave Brinkmeier
(608) 262-1323 FAX (608) 262-4467
david.brinkmeier@wisc.edu
 

Non-UW-Madison users contact: Vendor Representative

COOPERATIVE PURCHASING:

YES

CONTRACT TERM: September 1, 2016, through August 31, 2019, with automatic renewal extensions to August 31, 2021, unless amended, cancelled or rebid.

Vendor(s)
129669
Certified Refrigeration & Mechanical
5817 Femrite Dr
Madison  WI  53718
 
001014
ASC1
5817 Femrite Dr
Madison  WI  53718
     
Sales Representative: PHONE # FAX #
Pat Petrie 608-445-0466 608-246-2721
E-mail ppetrie@acshared.com
  PHONE # FAX #
Ordering/Expediting: 608-445-0466 608-246-2721
Invoice Information: 608-445-0466 608-246-2721
Returns: 608-445-0466 608-246-2721
Supplier Diversity Reporting: 608-445-0466 608-246-2721
Website: www.crmwi.com
Commodity Code

931-30

936-67

Federal Employee ID # (FEIN) 20-8255055
F.O.B.

“I” F.O.B. DESTINATION AND INSTALLED

“V” F.O.B. SERVICE/MAINTENANCE

Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Warranty: Equipment purchased shall be warranted against defects by the Contractor for one (1) year from date of receipt.  The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.
Return Policy: Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.
Back Orders: Will notify ordering department within 24 hours of order/release.
Pricing Information: SEE BELOW

LOT 1

ITEM

DESCRIPTION

REFRIGERATION REPAIR

1

Total per hour

$89.00

2

Overtime and Saturday Hourly Rate

$133.50

3

Sunday and Holiday Hourly Rate

$133.50

4

Percent Markup to purchase cost of all Material & Parts, etc.

50%

  Travel Charge $85 based on mileage and drive time

 

LOT 2

ITEM

DESCRIPTION

FOODSERVICE EQUIPMENT REPAIR

 

1.

 

Total per hour

 

$82.00

 

2.

 

Overtime and Saturday Hourly Rate

 

$123.00

 

3.

 

Sunday and Holiday Hourly Rate

 

$123.00

 

4.

 

Percent Markup to purchase cost of all Material & Parts, etc.

 

50%

 

Travel charge

$79 based on mileage and drive time

 


Vendor(s)
143555

Gasket Guy of Southeast Wisconsin LLC

18890 Madeline Ln Unit B
Brookfield, WI 53045
     
Sales Representative: PHONE # FAX #
Carly Anderson 262-366-8282  
E-mail carlyrice@gasketguy.com
  PHONE # FAX #
Ordering/Expediting: 262-366-8282  
Invoice Information: 262-366-8282  
Returns: 262-366-8282  
Supplier Diversity Reporting: 262-366-8282  
Website: www.gasketguywisconsin.com
Commodity Code

931-30

936-67

Federal Employee ID # (FEIN) 26-0412174
F.O.B. “I” F.O.B. DESTINATION AND INSTALLED
“V” F.O.B.  SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Warranty: Equipment purchased shall be warranted against defects by the Contractor for one (1) year from date of receipt.  The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.
Return Policy: Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.
Back Orders: Will notify ordering department within 24 hours of order/release.
Pricing Information: SEE BELOW

LOT 2

Gasket Pricing for Materials and Guaranteed Installation

Walk in Coolers and Freezers
Full Doors
Half Doors
Drawers

 

$110.00
$77.00
$55.00
$44.00

Hardware Pricing-Handles, Hinges, Door Sweeps, Closers, Hanging Strips, Retainer Tracks;

Cost plus Freight plus 80% markup- installed and guaranteed

 

Custom Cutting Boards

Tier 1 – Poly/Varying Thicknesses

 

Tier 1 – Richlite Hi-Temp/Varying Thicknesses

 

¼ - ½ - ¾ - 1 inch thick
.10/.18.28/.36 per sq inch

.22/.56/.82/1.08 per sq inch

Additional

Travel charge for any installations involving less than 12 gaskets is $90.00.
No travel charge for any installations involving 12 or more gaskets.

Weekends (Saturday & Sunday) and evenings (after 6:00pm) - $75 Service Call Add on.

All locations will be measured/surveyed and asset tagged at no cost to you for ease of ordering.

For mail order/self install – costs are 80% of quoted prices.

 

 

Vendor(s)
021499
General Parts & Supply Company
W223 N735 Saratoga Dr
Waukesha, WI 53186
     
Sales Representative: PHONE # FAX #
Don Malmstadt 262-650-6666 262-650-6660
E-mail donm@generalparts.com
  PHONE # FAX #
Ordering/Expediting: 608-819-0163 608-819-0103
Invoice Information: 608-819-0163 608-819-0103
Returns: 608-819-0163 608-819-0103
Website: www.gp-servicedirect.com
Commodity Code

931-30

936-67

Federal Employee ID # (FEIN) 41-1895495
F.O.B. “I” F.O.B. DESTINATION AND INSTALLED
“V” F.O.B.  SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Warranty: Equipment purchased shall be warranted against defects by the Contractor for one (1) year from date of receipt.  The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.
Return Policy: Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.
Back Orders: Will notify ordering department within 24 hours of order/release.
Pricing Information: SEE BELOW

LOT 1

ITEM

DESCRIPTION

REFRIGERATION REPAIR

1

Total per hour

$90.00

2

Overtime and Saturday Hourly Rate

$135.00

3

Sunday and Holiday Hourly Rate

$180.00

4

Percent Markup to purchase cost of all Material & Parts, etc.

50%

  Travel charge $0.00

 

LOT 2

ITEM

DESCRIPTION

FOODSERVICE EQUIPMENT REPAIR

 

1

 

Total per hour

 

$90.00

 

2

 

Overtime and Saturday Hourly Rate

 

$135.00

 

3

 

Sunday and Holiday Hourly Rate

 

$180.00

 

4

 

Percent Markup to purchase cost of all Material & Parts, etc.

 

50%

 

Travel charge

$0.00

 

Vendor(s)
005970
Hobart Service
5006 Voges Rd
Madison, WI 53718
     
Sales Representative: PHONE # FAX #
Todd Farbiak 608-838-3173 608-838-7279
E-mail todd.farbiaksr@hobartservice.com
  PHONE # FAX #
Ordering/Expediting: 608-838-3173 608-838-7279
Invoice Information: 608-838-3173 608-838-7279
Returns: 608-838-3173 608-838-7279
Website: www.hobartservice.com
Commodity Code

931-30

936-67

Federal Employee ID # (FEIN) 26-0028406
F.O.B. “I” F.O.B. DESTINATION AND INSTALLED
“V” F.O.B.  SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Warranty: Equipment purchased shall be warranted against defects by the Contractor for one (1) year from date of receipt.  The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.
Return Policy: Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.
Back Orders: Will notify ordering department within 24 hours of order/release.
Pricing Information: SEE BELOW

LOT 1

ITEM

DESCRIPTION

REFRIGERATION REPAIR

1

Total per hour

$104.00

2

Overtime and Saturday Hourly Rate

$157.00

3

Sunday and Holiday Hourly Rate

$157.00

4

Percent Markup to purchase cost of all Material & Parts, etc.

0%

  Travel charge $0.00 (Overtime, Saturday, Sunday, Holiday - $143)

 

LOT 2

ITEM

DESCRIPTION

FOODSERVICE EQUIPMENT REPAIR

 

1

 

Total per hour

 

$94.00

 

2

 

Overtime and Saturday Hourly Rate

 

$157.00

 

3

 

Sunday and Holiday Hourly Rate

 

$157.00

 

4

 

Percent Markup to purchase cost of all Material & Parts, etc.

 

0%

 

Travel charge

$0.00 (Overtime, Saturday, Sunday, Holiday - $143)

 

Vendor(s)
139866
Just In Time Refrigeration LLC
5018 Voges Rd
Madison  WI 53718
     
Sales Representative: PHONE # FAX #
Justin Bold 608-838-1314 866-927-0263
E-mail info@justintimeref.net
  PHONE # FAX #
Ordering/Expediting: 608-838-1314 866-927-0263
Invoice Information: 608-838-1314 866-927-0263
Returns: 608-838-1314 866-927-0263
Supplier Diversity Reporting: 608-838-1314 866-927-0263
Website: www.justintimeref.net
Commodity Code

931-30

936-67

Federal Employee ID # (FEIN) 26-2372325
F.O.B. “I” F.O.B. DESTINATION AND INSTALLED
“V” F.O.B.  SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Warranty: Equipment purchased shall be warranted against defects by the Contractor for one (1) year from date of receipt.  The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.
Return Policy: Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.
Back Orders: Will notify ordering department within 24 hours of order/release.
Pricing Information: SEE BELOW

LOT 1

ITEM

DESCRIPTION

REFRIGERATION REPAIR

1

Total per hour

$78.00

2

Overtime and Saturday Hourly Rate

$117.00

3

Sunday and Holiday Hourly Rate

$117.00

4

Percent Markup to purchase cost of all Material & Parts, etc.

35%

  Travel charge $45

SPECIFICATIONS

 

1.         CONTRACT LIMITATIONS:
This contract is limited so no single job shall have a total cost, including all parts and labor, greater than $30,000.00.  Where releases are given, each release defines the scope of a job; one release per job.  Material costs shall not exceed 50% of the total labor cost of the job (if the total job is over $1,000.00) without the approval of Purchasing.

            No capital equipment shall be purchased on this contract.  A capital equipment item is currently defined as an item which costs more than $1000.00 ($500.00 if ordered against a Federal Grant) AND has two or more years useable life.  The University will furnish all capital equipment to be installed by contractor.

2.         WORK REQUIREMENTS:
The Contractor shall be responsible for the work which it receives the contract.  Work will be performed in University buildings and necessary outside areas as requested.

            The Contractor will be required to:  1) Upon request, provide written job estimates, at no cost to the University, within 3 days of a requested site visit, 2) install complete system(s) as required to complete job, 3) furnish all tools and material as needed, 4) troubleshoot failures in equipment or systems, 5) move equipment and/or furniture as needed.

            When a starting date has been determined with the contractor, the contractor shall be on the job site on that date. 

            Contractor's workers must provide, when requested to do so, identification showing they are employes of the contractor.

3.         NOTIFICATION PRIOR TO START OF WORK:
The Contractor shall notify the designated building maintenance supervisor prior to starting any work.  Contractor may presume that job site entry is permitted as soon as it has given its phone notice; no affirmative response by the Maintenance Supervisor will be made.

            Contractor must provide on-call maintenance 24 hours a day 7 days a week, including holidays. 

            Contractor must respond to emergency calls with-in 3 hours. 

            Installations shall be concealed or surface mounted and be consistent with existing conditions.  Variations of these conditions, shall be approved by the Maintenance Supervisor.

4.         PERFORMANCE:
Workmanship shall be consistent with quality standards of the trade.  The contractor shall employ only such workers as are skilled in the tasks to which they are assigned.  The University may require the Contractor not to assign any employe the University deems incompetent, careless, insubordinate, or otherwise objectionable to work on University projects.

Contractor shall have in its employ, or under its control, sufficient qualified and competent personnel to perform work promptly and in accordance with a schedule or work program, as approved by the University.

Prior to the beginning of an individual job, the contractor shall make its presence known to the Maintenance Supervisor.  After the completion of a job, the contractor will leave a work order, which shows the purchase order number (and release number, if given) for that job with any person authorized by the Maintenance Supervisor.  The authorized person must sign the work order as an acknowledgment that the work has been done.  When no authorized person is immediately available to sign the work order, the contractor shall submit the work order to its own office which will forward it to the Maintenance Supervisor.  If requested by the Maintenance Supervisor, Contractor must notify Maintenance Supervisor each day when it arrives and departs.  A clip board will be located in each mechanical space.  Service record to be updated on each piece of equipment and dated each call.

            Only actual hours worked (no minimum billings allowed and portal to portal not allowed) of any producing worker engaged in services on the projects shall be considered in computing the labor hours.  Time of nonproductive workers shall not be included in computing the labor hours.  Nonproductive workers include, but are not limited to, supervisors and journeymen or others leaving the job site for materials or equipment.

            Contractor shall provide, at no cost to the University, services to correct any defects in material and/or workmanship requiring return to the job site for rework.

            Contractor must provide repair calls received in p.m. must be acknowledged by noon the following workday and machine serviced within 24 hours of initial call.

            Contractor shall operate or provide service during the hours of 7:00 a.m. CT to 4:30 p.m., CT Monday through Friday, excluding holidays as normal business hours.

            Contractor’s service representative shall leave a dated written report indicating the service performed and signed by the University employee in charge of the machine.

            Purchasing shall have the option to contract with another contractor to service equipment if contractor is unable to repair equipment for any reason.

            If Contractor is unable to complete service at time of initial call, the Contractor should not bill for that service call until the entire repair is completed.  (See Section 5.5)

5.         ACCESS TO FACILITIES:
Contractor shall make arrangements with Maintenance Supervisor for access to University facilities.  If contractor is given a facility key and loses the key, contractor shall reimburse the University the cost for rekeying the facility.

6.         WORK TIME:
Contractor will be required to maintain a daily time sheet and material list for every job and provide a copy of the service ticket for each service job completed. 

           All work at the site shall be performed during normal working hours.  Deviation from this requirement must have prior approval of the Maintenance Supervisor.  No additional expense shall accrue to the University if directed to deviate from normal work hours.

           Over time shall be paid only for work that meets both of the following criteria:

  • Exceeds 8 hours a day or 40 hours per week for work performed for the University against the provisions of this contract.
  • Any work necessary to be performed after regular working hours, on weekends or Legal Holidays, shall be performed at the single hourly rate unless it meets the overtime criteria.

7.         ORDERING WORK:
Contractor shall proceed with work only upon receipt of a purchase order or a receipt of release number against an existent Contract Blanket Order.

            If service is provided on a time and material basis, not to exceed a specified amount, contractor shall provide an itemized invoice showing a breakdown of charges including type of service, hours worked, hourly rates and material purchase costs (to be at actual cost to Contractor).  (Refer to sample invoice attached).  A list of materials used and their individual purchase costs must also be included with the original and each copy of the invoice.  Invoices submitted without this information WILL BE RETURNED for entry of the missing information.

            If service is provided as the result of an estimate, contractor may invoice the estimated amount without further itemization.  Invoices shall not exceed the estimate by greater than five per cent (5%) unless prior written approval has been granted by the Maintenance Supervisor.  Any change to the estimate must be in the form of an official written change order. 

            Contractor's sales tax paid for material must be included in its material cost and must not be shown as a separate line item on its itemization.

            Costs for approved sub-contracting and for equipment rental are to be shown on the invoice as only pass-through costs without additional charges.  Rental charges shall not exceed the most current Tool and Equipment Rental Survey as published by MCAA and NAPHCO.  A copy of the subcontractor's and/or equipment rental invoice shall accompany the contractor's invoice.

8.         DEBRIS/HAZARDOUS WASTE:
All debris must be removed from the job site by the contractor.  If debris could be defined as hazardous waste, contractor must contact UW Safety Department at (608) 262-8769 for proper disposal procedure.

9.         COMPLIANCE WITH LAWS:
Contractor shall comply with all applicable federal, state and local laws regarding working conditions, hours of employment, overtime regulations, methods and rates of payment and any other regulation regarding employer-employe relationship.

            All work performed shall comply with all applicable federal, state and local codes.

10.        WARRANTY:
Contractor shall be responsible for workmanship and materials for a period of one year from date of completion as established by the signed work order.  If a contractor fails to complete job in accordance with the requirements of item #4, Performance, that contractor shall be required to correct all faults at no charge to the University.

11.        Contractor must be able to report on a semi-annual basis all services purchased against this contract.

12.        Contractor must have covered telephone service from 7:45 a.m. CT to 4:30 p.m. CT Monday through Friday in order to respond promptly to requests for service.

13.        Contractor must perform all maintenance on campus unless prior Departmental permission has been granted to remove any equipment involved.

14.        Contractor must provide repair calls received in a.m. must be acknowledged in p.m. of the same day and machine serviced within 24 hours of initial call.

Revision History

(9/16/16): updated website for Gasket Guy of Southeast Wisconsin LLC.
(12/13/17): added ASC1 as another vendor name/number for Certified Refrigeration & Mechanical.
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