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IN HOUSE ATHLETIC TRAVEL AGENCY SERVICES

(contract last updated 08/28/2015)

SCOPE:

The Division of Intercollegiate Athletics (UW Athletics) a $105 million annual enterprise sponsoring 23 intercollegiate athletic teams with approximately 850 student-athletes.  The number of student-athletes and the scope of the financial operation consistently rank among the premier athletic programs in the Big Ten and NCAA.  UW teams compete against the best intercollegiate athletic teams throughout the country, staff travels on business across the country, and coaches recruit internationally.  In order to better service the needs of student-athletes and staff UW Athletics began offering in-house travel agent services in 1990.  In 1998 UW Athletics made use of the in-house travel agent mandatory for all its staff and athletic teams.

 

UW Athletics requires use of the in-house travel agency for all airfare for individual business, recruiting, commercial and charter team travel.  In addition to air travel, athletic department staff are expected to use the in-house travel agency for lodging and rental cars. These services and charter buses will also be considered as part of this competitive process.  Because many of our athletic team’s schedules are cyclical, coaches have historically booked team lodging and charter bus service directly with hotels and bus companies that they have frequently used over the years or with hotels and bus companies that have been recommended by the host institutions.  It is the athletic department’s belief that this segment of travel, and possibly the addition of charter bus and aircraft, could be significantly increased by the successful vendor through proactive communication and interaction with staff, as well as proof of improved services and cost savings. Additionally, fan travel will also be considered as a part of this competitive process. Options for providing fan travel experiences to regular season games, bowl games and the NCAA Basketball Tournament are encouraged to be included as part of the proposal process.


CONTRACT # DESCRIPTION
16-5237 IN HOUSE ATHLETIC TRAVEL AGENCY SERVICES
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison 
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact: 
Marty Rostermundt
(608) 890-3428 FAX (608) 262-4467
marty.rostermundt@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
RESTRICTED TO: Intercollegiate Athletics
COOPERATIVE PURCHASING: NO
CONTRACT TERM:

September 1, 2015, through August 31, 2018, with automatic renewal extensions to August 31, 2020, unless amended, cancelled or rebid.


Vendor(s)
134869
Anthony Travel Inc
Lafortune Student Center
PO Box 1086
Notre Dame  IN  46556
     
Sales Representative: PHONE # FAX #
Jim O’Connor 574-344-2122 574-344-2130
E-mail jimoconnor@anthonytravel.com
  PHONE # FAX #
Ordering/Expediting: 574-631-5155 574-631-8504
Invoice Information: 574-631-5155 574-631-8504
Supplier Diversity Reporting: 574-631-5155 574-631-8504
Website www.anthonytravel.com/
Commodity Code 961-78
Federal Employee ID # (FEIN) 75-2270434
F.O.B. "V" SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Pricing Information:

Fee:
1 Agent  $12,500 Monthly ($150,000 Annually)           

This annual fee will increase 2% each year.

Revision History

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