University of Wisconsin-Madison

(JOINT AWARD – LOTS 1, 2, and 3)

5501 Femrite Dr

(JOINT AWARD – LOTS 2 and 3)

200 W Adams St  Ste 1100

(JOINT AWARD – LOT 1)

(JOINT AWARD – LOTS 2 and 3)

(JOINT AWARD – LOTS 1, 2 and 3)

LOT 2 - COACH CHARTER SERVICE

These charters are usually day trips of approximately eight or nine hour’s duration.  There are a limited number of over-night trips, and a few charters of approximate one to four hour duration.

Mileage charge is included in hourly rate.

June 8 – August 1, 2008

Schedule A:
Sunday – Wednesday
Noon – 4:30 p.m.

• One bus
• Round trip
• Ongoing shuttle service from SOAR parking Lot 46 to opening venue - Elizabeth Waters Hall

June 8 – August 1, 2008

Schedule B:
Monday - Thursday
2:15 p.m.

• Three buses
• One trip
• One-way shuttle service from Social Science Hall to Union South

Noon - 4:30 p.m.

• One shuttle run between Lot 46 to Elizabeth Waters Residence Hall

June 8 – August 1, 2008

Schedule C:
2:15 p.m.

• Three buses
• One trip
• Ongoing shuttle service from Social Sciences to Union South

3:00 - 4:30 p.m.

• One shuttle between Lot 46 to Elizabeth Waters Residence Hall

Corporate Office

2407 South Point Road

(JOINT AWARD – LOT 6)

Madison Taxi

A “ride” is defined as one or more passengers transported from the same location.  For Lot 6, taxi service is for the entire greater metropolitan Madison areas, including Fitchburg and Middleton.  Prices bid are for service provided between 7:00 a.m. and 9:00 p.m. 

Glendale Elementary School

Lakeview Elementary School

Sonnett Middle School

Toki Middle School

Sherman Middle School

Cherokee Middle School

East Madison Head Start

Wexford Ridge Community Center

Memorial High School

Dane County Humane Society

YMCA Annex – Lakeside Ave

Price per mile (1 passenger) 

Madison Taxi to provide trip information on riders no less than every other day to include:

• Name(s) of riders
• Date and time
• Pick up and drop off points

30 minute notice of a reservation or cancellation is acceptable per Madison Taxi.

*Due to insurance restrictions and safety concerns, Riteway Leasing’s policy is to provide all riders with a seat.  Therefore, Riteway is proposing to use 52 passenger capacity (2 per seat) to fulfill this contract.  Prices shown under 44 column are reflective of 52 passenger vehicles.

(JOINT AWARD – LOT 6)

Wheel Chair Accessible - 1 RIDE WITHIN ZONE 1

Wheel Chair Accessible - 1 RIDE TO OR FROM ZONE 2

Glendale Elementary School

Lakeview Elementary School

Sonnett Middle School

Toki Middle School

Sherman Middle School

Cherokee Middle School

East Madison Head Start

Wexford Ridge Community Center

Memorial High School

Dane County Humane Society

YMCA Annex – Lakeside Ave

Price per mile (1 passenger) 

Buses shall be minimum 47 passenger (40’ length) , at least one of which shall be 55 passenger coach (47’ length), over the road coaches with heating, air conditioning, public address system, VCR’s with monitors and rest rooms. 

Contractor must agree to comply with Sections 390-396 of the U.S. Department of Transportation Motor Carrier Safety Regulations.

Contractor will be required to provide the University of Wisconsin with a copy of their I.C.C. Tariff Rate Sheet for Interstate Travel and their travel authorization from I.C.C. prior to the charter trips.

Contractor will be financially responsible for obtaining all required permits, license, etc., to comply with pertinent Board of Regents, University of Wisconsin System regulations; Municipal, County, State and Federal laws; and assume liability for applicable taxes bonds, insurance, tickets, etc.

Every attempt will be made by the University to give the Contractor at least two weeks notice prior to the date of a charter, but the Contractor must agree to accept twenty four hours notice in the case of emergencies or unforeseen circumstances.  In a situation where the Contractor cannot comply with a twenty-four hour request, the University may contract with the secondary awarded Contractor for that particular charter trip.

The University cannot give prospective vendors firm dates and destinations for the long distance charters during the term of the contract.  Trips will primarily consist of (but are not limited to) travel between UW-Madison and the other Big Ten Conference schools or between UW-Madison and other Universities within the State of Wisconsin system.

The University cannot give prospective vendors firm dates and destinations for local charters during the term of the contract.  They will consist primarily of (but are not limited to) taking UW Athletic teams (primarily football, basketball and hockey) to the Dane County Airport and at a later date pick up at the airport and return to Camp Randall Stadium.  The normal time needed for each charter is 3-4 hours.  In addition there will be charters for the UW Football games to go from Camp Randall Stadium to a local place for lodging and to a local movie theater.  The normal time for this charter will be 1 to 1-1/2 hours.  Also, there will be a charter on Saturday mornings of the home football games to pick up the football team at its local lodging headquarters and bring them to Camp Randall Stadium.  The normal time for this charter is 1-2 hours.

Prices bid by vendors will not include highway tolls, bridge tolls or airport fees.  These costs are to be invoiced at actual cost, in addition to charges for the charter.

Contractor must have capability to communicate between buses in the event of several chartered buses traveling together.

Cancellation:  Occasionally, trips will be canceled.  Usually it will be because of bad weather conditions or not enough participants to justify a bus charter.  There will be no penalty to the University for cancellations made 7 days or more in advance of scheduled charter.  Cancellations made between 7 days and scheduled trip are subject to a vendor cancellation fee not to exceed $50.00.  If a cancellation fee will be assessed, the dollar amount must be shown.  Contractor must advise departments calling vendor to tentatively reserve buses that a purchase order is required to confirm charter; also of cancellation policy.  The department that places the charter will be responsible for any cancellation fees by their failure to cancel within the time frame allowed for no charge cancellations (7 days).  This policy will allow the vendor to utilize equipment and personnel efficiently.  The contractor will be notified at once, when a decision has been made to cancel a trip.

Start Mileage & Stop Time:  All mileage and time will be calculated from departure and arrival (return) point in Madison.  Any time and mileage expended by the vendor to travel to Madison to provide service as requested will be at the vendor’s expense.  The University will designate the location and time of the pick-up and discharge point, usually the same place.

Driver/Operator Requirement:  The driver (or drivers in the event of a long charter) must be unaccompanied.  This means that spouses or children cannot be on University chartered trips.  Driver’s room, meals and incidentals are the responsibility of the Contractor.  Drivers are required to obtain or have available written directions to each destination prior to pickup of passengers.  Drivers must not eat, drink or read maps while operating the vehicle.  Driver smoking breaks will be only done when the passengers have scheduled or requested a stop.  Driver must not have any personal items including coolers or luggage in the aisle of the vehicle during charter service.

Eligible Riders: Any student, faculty, staff member and their immediate family, or campus visitor; at least one rider must have a UW ID, or, if visitor, provide evidence of participation in a UW program.  Service is intended for safety and security and not general commuting.

Pick-Up and Destination Points:  Service will be provided within an approximate two-mile east-west radius of the center of campus, bounded by Ingersoll Street on the east and Midvale Boulevard on the west and Odana Road to Wingra Street on the south, plus the area between Fish Hatchery Road, Penn Park and the Beltline.  These boundaries may be changed upon mutual agreement of the parties.  SAFEride also allows riders to ride from within SAFEride boundaries to a location outside SAFEride boundaries with the rider paying for the distance from the SAFEride boundary to the final destination.  Because of the intended purpose to provide a safe means of transportation the SAFEride dispatcher has the authority to exercise discretion in authorizing a ride.

Zones: The Madison campus has established two zones and pricing shall be submitted accordingly. Zone 1 is bounded by Butler Street on the east, John Nolen Drive to Northshore Drive, Erin Street to Vilas Park Drive to Vilas Street to Edgewood Avenue to Allen Street to University Avenue to Highland Avenue on the west.  It will include University Hospital, Eagle Heights and University Houses Apartments.

Dispatching: Call intake and dispatching will be done from the UW Transportation SAFEride Office to the transportation provider.  Where possible and timely, contingent upon rider consent, the UW Transportation SAFEride Office, or Contractor may group rides. (City of Madison “grouping” rules do not apply). Contractor will only take rides as dispatched from the UW Transportation SAFEride Office and Morgridge Center riders.

Driver Training: Contractor must describe driver hiring criteria (e.g., how do you screen to assure the hiring of safe drivers), and provide evidence of in-house driver training such as but not limited to basic first aid and or insurance company required training. 

Pick-Up and Destination Points:  Service will be provided within an approximate two-mile east-west radius of the center of campus, bounded by Ingersoll Street on the east and Midvale Boulevard on the west and Odana Road to Wingra Street on the south, plus the area between Fish Hatchery Road, Penn Park and the Beltline.  These boundaries may be changed upon mutual agreement of the parties.  SAFEride also allows riders to ride from within SAFEride boundaries to a location outside SAFEride boundaries with the rider paying for the distance from the SAFEride boundary to the final destination.  Because of the intended purpose to provide a safe means of transportation the SAFEride dispatcher has the authority to exercise discretion in authorizing a ride.

Zones: The Madison campus has established two zones and pricing shall be submitted accordingly. Zone 1 is bounded by Butler Street on the east, John Nolen Drive to Northshore Drive, Erin Street to Vilas Park Drive to Vilas Street to Edgewood Avenue to Allen Street to University Avenue to Highland Avenue on the west.  It will include University Hospital, Eagle Heights and University Houses Apartments.

Dispatching: Call intake and dispatching will be done from the UW Transportation SAFEride Office to the transportation provider.  Where possible and timely, contingent upon rider consent, the UW Transportation SAFEride Office, or Contractor may group rides. (City of Madison “grouping” rules do not apply). Contractor will only take rides as dispatched from the UW Transportation SAFEride Office and Morgridge Center riders.

Driver Training: Contractor must describe driver hiring criteria (e.g., how do you screen to assure the hiring of safe drivers), and provide evidence of in-house driver training such as but not limited to basic first aid and or insurance company required training. 

Specifications for SOAR (Lot 7 only)

Tour Schedules:  Tour Schedules and Times are firm.  The Contractor must agree to the commitment of all sessions identified.

Entire Agreement: This document with the University’s Purchase Orders constitute