Materials Distribution Services

(JOINT AWARD – LOT 6)

LOT 6 - GENERAL TAXI SERVICE  (Morgridge Center for Public Service/Badger Volunteer Program)

A “ride” is defined as one or more passengers transported from the same location.  Taxi service is for the entire greater metropolitan Madison areas, including Fitchburg and Middleton.  Service provided between the hours of
7:00 am and 9:00 pm. 

$1.75/Mile

$2.00/Mile

$2.10/Mile

$35.00/Hour

$46.00/Hour

$48.00/Hour

$33.00/Hour

$43.00/Hour

$48.00/Hour

$32.00/Hour

$40.00/Hour

$42.00/Hour

Number and types of vehicles in fleet: 15 passenger vans (6), 71 passenger school bus (40), 77 passenger school bus (8).

Number and types of vehicles in fleet: (1) 27 passenger coach, (2) 45 passenger trolleys, (4) 47 passenger coaches, (23) 55 passenger coaches, (23) 56 passenger coaches, (2) 81 passenger coaches.

Number and types of vehicles in fleet: (1) 27 passenger coach, (2) 45 passenger trolleys, (4) 47 passenger coaches, (23) 55 passenger coaches, (23) 56 passenger coaches, (2) 81 passenger coaches.

Number and types of vehicles in fleet: (1) 27 passenger coach, (2) 45 passenger trolleys, (4) 47 passenger coaches, (23) 55 passenger coaches, (23) 56 passenger coaches, (2) 81 passenger coaches.

AM/FM Radio, PA

AM/FM Radio, PA

AM/FM Radio, PA

RATES:  14, 22, 44, 66 or 72 Passenger buses are standard.
NOTE:  These prices will be the ones used to invoice. 

Hourly:  0-4 w/2 hour minimum

$50.00/Hr

$50.00/Hr

$50.00/Hr

Hourly:  4-6 hours

$60.00/Hr

$60.00/Hr

$60.00/Hr

Hourly:  >6 hours

$60.00/Hr

$60.00/Hr

$60.00/Hr

Mileage

$0.00/mile

$0.00/mile

$0.00/mile

3000 miles (when billed by mile)

$0.00/Mile

$0.00/Mile

$0.00/Mile

210 hours (at 2 hour minimum rate

$50.00/Hour

$50.00/Hour

$50.00/Hour

210 hours (at 4 hour  rate)

$60.00/Hour

$60.00/Hour

$60.00/Hour

210 hours (at 6 hour rate)

$60.00/Hour

$60.00/Hour

$60.00/Hour

Number and types of vehicles in fleet: (3) 14 passenger buses, (2) 22 passenger bus, (30) 44 passenger bus or larger

Number and types of vehicles in fleet: (16) 55 passenger motor coaches, (1) 29 passenger mini bus, (1) 33 passenger mini bus

(JOINT AWARD – LOTS 1, 2 AND 3)

Hourly:  0-4 w/2 hour minimum

$35.00/Hr

$35.00/Hr

$40.00/Hr

Hourly:  4-6 hours

$30.00/Hr

$30.00/Hr

$35.00/Hr

Hourly:  >6 hours

$28.00/Hr

$28.00/Hr

$30.00/Hr

Mileage

$1.45/mile

$1.45/mile

$1.55/mile

3000 miles (when billed by mile)

$1.45/Mile

$1.45/Mile

$1.55/Mile

210 hours (at 2 hour minimum rate

$35.00/Hour

$35.00/Hour

$40.00/Hour

210 hours (at 4 hour  rate)

$30.00/Hour

$30.00/Hour

$35.00/Hour

210 hours (at 6 hour rate)

$28.00/Hour

$28.00/Hour

$30.00/Hour

Number and types of vehicles in fleet: Kobussen Buses has a fleet of over 450 school buses of every size and style available.

LOT 2   - COACH CHARTER SERVICE
These charters are usually day trips of approximately eight or nine hour’s duration.  There are a limited number of over-night trips, and a few charters of approximate one to four hour duration.

Equipment provided shall be of model 2002 or newer.

1.

July 8 – August 1, 2012

Route 1:
Sunday – Wednesday           Noon – 4:00 p.m.

• One bus
• Round trip
• Ongoing shuttle service from SOAR parking lot (TBD) to opening venue (currently Social Science Hall)

$112.00 each Date

2.

July 8 – August 1, 2012

Route 2:
Monday - Thursday                2:30 p.m.

• Three buses
• One trip
• One-way shuttle service from Social Science Hall to Union South

$97.00 each Date

Other Features Available:

AM/FM Radio

AM/FM Radio &
PA Systems

RATES:  14, 22, 44, 66 or 72 Passenger buses are standard.
NOTE:  These prices will be the ones used to invoice. 

Hourly:  0-4 w/2 hour minimum

$45.00/Hr

$45.00/Hr

$45.00/Hr

Hourly:  4-6 hours

$45.00/Hr

$45.00/Hr

$45.00/Hr

Hourly:  >6 hours

$45.00/Hr

$45.00/Hr

$45.00/Hr

Mileage

$1.95/mile

$1.95/mile

$1.95/mile

3000 miles (when billed by mile)

$1.95/Mile

$1.95/Mile

$1.95/Mile

210 hours (at 2 hour minimum rate

$45.00/Hour

$45.00/Hour

$45.00/Hour

210 hours (at 4 hour  rate)

$45.00/Hour

$45.00/Hour

$45.00/Hour

210 hours (at 6 hour rate)

$45.00/Hour

$45.00/Hour

$45.00/Hour

Number and types of vehicles in fleet: 1,051 school buses (mostly Bluebirds)

Number and types of vehicles in fleet: Lamers has about 120 motor coaches and mini coaches in fleet.  They are a combination of MCI and Prevost motor coaches.  89 of these are the large 55 passenger motor coaches.  Vendor has a local school bus and motor coach terminal in Waunakee, WI which they do much work in the Madison area.  With the large fleet of school buses and motor coaches they have the capability of handling the needs of a school like UW Madison.

(JOINT AWARD – LOT 5B)

NEW ELEMENTS ADDED (7/22/11)

PRICE PER
RIDE

Shuttle Service from UW Madison campus to Kegonsa Research Campus (KRC)/Synchrotron Radiation Center (SRC), Stoughton, WI

Cab up to 4 riders, one way

$31.00

Cab up to 4 riders, both ways

$44.00

Van up to 6 riders, one way

$41.00

Van up to 6 riders, both ways

$52.00

No load/show on campus

$8.00

No load/show at SRC

$20.00

(JOINT AWARD – LOTS 2 & 3)

Air conditioning

Air conditioning

PA Systems, AM/FM Radio,
Luggage compartment

RATES:  14, 22, 44, 66 or 72 Passenger buses are standard.

Hourly:  0-4 w/2 hour minimum

$45.00/Hr

$45.00/Hr

$45.00/Hr

Hourly:  4-6 hours

$45.00/Hr

$45.00/Hr

$45.00/Hr

Hourly:  >6 hours

$45.00/Hr

$45.00/Hr

$45.00/Hr

Mileage

$2.50/mile

$2.50/mile

$2.50/mile

1.

3000 miles (when billed by mile)

$2.50/Mile

$2.50/Mile

$2.50/Mile

2.

210 hours (at 2 hour minimum rate

$45.00/Hour

$45.00/Hour

$45.00/Hour

3.

210 hours (at 4 hour  rate)

$45.00/Hour

$45.00/Hour

$45.00/Hour

4.

210 hours (at 6 hour rate)

$45.00/Hour

$45.00/Hour

$45.00/Hour

Number and types of vehicles in fleet: (4) 52 passenger school buses, (8) 48 passenger school buses, (2) 29 passenger school bus, (1) 29 passenger mini coaches, (7) 25 passenger mini coaches and (1) 14 passenger plus 2 W/C bus.

(JOINT AWARD – LOTS 5B  AND 6)

1.

One ride to one destination WITHIN ZONE 1

$7.65 each RIDE

2.

One ride to one destination TO OR FROM ZONE 2

$12.15 each RIDE

3.

Multiple rides to more than one destination WITHIN ZONE 1

$2.10 each RIDE

4.

Multiple rides to more than one destination TO OR FROM ZONE 2

$2.80 each RIDE

1.

Wheel Chair Accessible - 1 RIDE WITHIN ZONE 1

$50.00 each RIDE

2.

Wheel Chair Accessible - 1 RIDE TO OR FROM ZONE 2

$65.00 each RIDE

1.

Price per mile (no passenger limit)
(Average trip length-10 miles)
Taxi Cab
(Price per cab ride – not based on number of passengers (4 Maximum)

2.

Price per mile (no passenger limit)
(Average trip Length-10 miles)
Van
(Price per van ride – not based on number of passengers (5 Maximum)

$27.20 each RIDE

LOT 6 - GENERAL TAXI SERVICE  (Morgridge Center for Public Service/Badger Volunteer Program)

A “ride” is defined as one or more passengers transported from the same location.  Taxi service is for the entire greater metropolitan Madison areas, including Fitchburg and Middleton.  Service provided between the hours of
7:00 am and 9:00 pm. 

Number and types of vehicles in fleet:  (3) Toyota Hybrid Prius (GREEN), (5) Dodge Wheelchair Accessible, (15) Dodge minivans, (42) Ford Crowne Victoria sedans.

1.1

Buses shall be minimum 47 passenger (40’ length) , at least one of which shall be 55 passenger coach (47’ length) , over the road coaches with heating, air conditioning, public address system, VCR’s with monitors and rest rooms. 

Under coach storage capacity of at least three vehicles in your fleet must be at least 300 cubic feet per bus for athletic team charters.  All buses must be equipped in accordance with all State and Federal Safety Standards and all drivers must be appropriately licensed for intra and interstate driving.

1.2

Contractor must agree to comply with Sections 390-396 of the U.S. Department of
Transportation Motor Carrier Safety Regulations

1.3

Contractor will be required to provide the University of Wisconsin with a copy of their I.C.C. Tariff Rate Sheet for Interstate Travel and their travel authorization from I.C.C. prior to the charter trips.

1.4

Contractor will be financially responsible for obtaining all required permits, license, etc., to comply with pertinent Board of Regents, University of Wisconsin System regulations; Municipal, County, State and Federal laws; and assume liability for applicable taxes bonds, insurance, tickets, etc.

1.5

Every attempt will be made by the University to give the Contractor at least two weeks notice prior to the date of a charter, but the Contractor must agree to accept 24 hours notice in the case of emergencies or unforeseen circumstances.  In a situation where the Contractor cannot comply with a 24 hour request, the University may contract with the secondary awarded Contractor for that particular charter trip.

1.6

Trips will primarily consist of (but are not limited to) travel between UW-Madison and the other Big Ten Conference schools or between UW-Madison and other Universities within the State of Wisconsin system.

1.7

Local charters will consist primarily of (but are not limited to) taking UW Athletic teams (primarily football, basketball and hockey) to the Dane County Airport and at a later date pick up at the airport and return to Camp Randall Stadium.  The normal time needed for each charter is 3-4 hours.  In addition there will be charters for the UW Football games to go from Camp Randall Stadium to a local place for lodging and to a local movie theater.  The normal time for this charter will be 1 to 1-1/2 hours.  Also, there will be a charter on Saturday mornings of the home football games to pick up the football team at its local lodging headquarters and bring them to Camp Randall Stadium.  The normal time for this charter is 1-2 hours.

1.8

Prices will not include highway tolls, bridge tolls or airport fees.  These costs are to be invoiced at actual cost, in addition to charges for the charter.

1.9

Contractor must have capability to communicate between buses in the event of several chartered buses traveling together.

1.10

Charter Bus contractors must meet state standards of equipment and drivers per Wisconsin Administrative Code Trans 300, Subchapter II (equipment) and Trans 300.16 (driver or equipment).

1.11

Contractor must have covered telephone service from 8:00 a.m. to 5:00 p.m. CST/CDT Monday through Friday in order to respond promptly to requests for service.

1.12

Contractor must be able to be a UW-Madison Licensee for items bearing trademarks, logos or other symbols of the University in which the University has a proprietary, licensed or copyright interest.

Buses are to be at the designated pick-up point at least 10 minutes prior to departure time for loading, at no cost for this time.   Failure to show or arriving late will be cause for penalty (see PERFORMANCE SERVICE STANDARDS).

1.16.2     Late penalty:  (Lots I – III) A late penalty may be assessed against the total value of the trip if Contractor does not pick up as required the ordering department against a contract order or as agreed upon by purchase order or quotes..

1.16.3     If the Contractor cancels a trip without proper notice as defined above, the UW reserves the right to contract with other Contractors and charge the canceling Contractor the difference in prices paid.  For each instance in which a passenger is picked up outside this service standard, the following charge will be assessed.

          LATE (FROM SCHEDULED DEPARTURE TIME)              CHARGE
            10 minutes                                                         10%
            1/2 hour late                                                       25%
            1 hour late                                                          50%

The charge may be waived during periods of severe weather or when conditions, as determined by the University, indicate that the delay was unavoidable.  This determination is final.  If the Contractor believes an event occurring in the University/city may cause delays, it is the responsibility of the Contractor to notify the orderer of the event and to obtain prior written concurrence that charges will not be assessed.

The University’s mandatory standard for acceptable contractor performance is three or fewer late trips per month.  A missed trip counts as a late trip.  Failure to attain the standard for two months in a row or any three months total during any annual term of the contract may be cause for cancellation of this contract by the University with the individual Contractor.

All complaints will be forwarded to the Contract Administrator for resolution if not resolved by the contracting   Department.

Lot IV and Lot V:  Penalty may be assessed at 1%/month based on 4 or more rides served with a response time of more than 30 minutes or 2 or more SAFEride  Customer complaints to be verified.

ALL Taxi Service LOTS responding to Customer Feedback:  The ordering Department or Customer will resolve all complaints on the service being operated under the taxi portions of this contract.  If the complaints are not resolved through the Ordering Department, the Ordering Department will work with the University Contract Administrator to resolve the issues involved. 

For all Lots:  If a contractor has a separate Charter or Service Contract or agreement, they must submit that for review and edit at time of Contract Award.  This document will be reviewed and edited as necessary.  The resulting agreement will become a “Master Agreement” and any future submittals will be used as trip confirmations/itineraries only.

All other lots, all complaints will be forwarded to the Contract Administrator for resolution if not resolved by the contracting Department.

Eligible Riders: Any student, faculty, staff member and their immediate family, or campus visitor; at least one rider must have a UW ID, or, if visitor, provide evidence of participation in a UW program.  Service is intended for safety and security and not general commuting.

The UW Transportation SAFEride Office will be the source of request calls and will reserve the right to screen or otherwise direct potential riders. 

3.1

Eligible Riders: Any student, faculty, staff member and their immediate family or personal car attendants, or a campus visitor who can provide evidence of participation in a campus program.  All riders will be persons who are determined to need lift-equipped transportation.  Determination of need for lift-equipped vehicles will be made by Madison Metro or by a SAFEride dispatcher in emergency situations. 

3.2

Pick-Up and Destination Points:  Service will be provided within an approximate two-mile east-west radius of the center of campus, bounded by Ingersoll Street on the east and Midvale Boulevard on the west and Odana Road to Wingra Street on the south, plus the area between Fish Hatchery Road, Penn Park and the Beltline.  These boundaries may be changed upon mutual agreement of the parties.  SAFEride also allows riders to ride from within SAFEride boundaries to a location outside SAFEride boundaries with the rider paying for the distance from the SAFEride boundary to the final destination.  Because of the intended purpose to provide a safe means of transportation the SAFEride dispatcher has the authority to exercise discretion in authorizing a ride.

Zones: The Madison campus has established two zones and pricing shall be submitted accordingly. Zone 1 is bounded by Butler Street on the east, John Nolen Drive to Northshore Drive, Erin Street to Vilas Park Drive to Vilas Street to Edgewood Avenue to Allen Street to University Avenue to Highland Avenue on the west.  It will include University Hospital, Eagle Heights and University Houses Apartments.

Zone 2 will include the rest of the SAFEride service area as described above.

3.3

Time of Service: This service will be for the hours 9:00 p.m. - 3:00 a.m. seven days per week (peak hours 12 to 3 a.m.)  Hours will be extended until 6:00 a.m. during final exam periods for both the fall and spring semesters.  Service is not provided most legal holidays, periods as identified by UW Transportation Services, and whenever the University is closed.

3.4

Dispatching: Call intake and dispatching will be done from the UW Transportation SAFEride Office to the transportation provider.  Where possible and timely, contingent upon rider consent, the UW Transportation SAFEride Office, or contractor may group rides. (City of Madison “grouping” rules do not apply). Contractor will only take rides as dispatched from the UW Transportation SAFEride Office and Morgridge Center riders (see 16.5 below).

Each SAFEride call is initially screened by the SAFEride dispatcher for eligibility and boundary criteria.  The call is then forwarded to the Contractor.  The caller will furnish information needed by the provider to dispatch the call.

3.5

Response Time: The University requires a pick-up time of 15 minutes with agreed upon exceptions for special needs riders as agreed upon at the time of dispatch. 

3.6

Special Needs: Contractor must give assurance of the availability of a “same sex driver” (usually female) with an average response time of 30 minutes.

3.7

Driver Training: Contractor must describe driver hiring criteria (e.g., how do you screen to assure the hiring of safe drivers), and provide evidence of in-house driver training such as but not limited to basic first aid and or insurance company required training. 

Drivers must attend an additional eight hours of sensitivity and special needs training including 4 hours of city-provided ADA classes with remaining 4 hours to be provided without cost by the University.  Drivers must be University training certified within negotiated time provided by the University or its designee.  Contractor will not be allowed to charge for drivers time in this training.

3.8

Service Information: Contractor must agree to supply service information as requested, such as pick-up times, complaints received, number of riders, no loads, etc.  Cooperation will be required for service surveys and other information solicitation deemed necessary by the University.  Contractor must meet (if requested) a minimum of one time per year with SAFEride staff to discuss service related issues at a mutually agreed date, time, and place.

3.9

Equipment: Contractor must have enough lift-equipped vehicles to meet the response time and demand for service.  Vehicles must meet ADA standards, including provisions for lifts, tie-downs, and be able to convey over-wide wheelchairs.

3.10

No Load: No load reimbursement will be negotiated as part of the final contract.

Specifications for General Taxi Service-Greater Madison Metropolitan Area-Morgridge Center (Badger Volunteer Program Only (Lot 6):

4.1

Eligible Riders:  Any UW student volunteering or enrolled in a service-learning/community-based research class is eligible for this service. These students must be volunteering/providing service on a regular basis: on average, at least once per week for at least eight (8) weeks of the (16) week semester.  This service is intended for students volunteering or providing service at sites not accessible by Madison Metro or beyond a Transfer Point within Madison, as well as sites in Fitchburg, Middleton and Monona.  Some exceptions may apply.  Morgridge Center Staff will approve exceptions on an as needed basis.  Transportation will not be provided to any other community within Dane County.  Morgridge Center staff will be the source of requests and will work with the transportation provider to make all arrangements for service.

4.2

The Morgridge Center has established an electronic order database – Volunteer Transportation Program (VTP) through the UW Madison Department of Information Technology (DOIT).  Any Contractor responding to this Lot must be able to use existing IT infrastructure equipment and software to effectively link to and interact with the VTP System.  More information regarding the Volunteer Transportation Program database is available from the Morgridge Center upon request.

4.3

Pick Up and Destination Points:  Student volunteers and those enrolled in service-learning/ community-based research courses will be picked up at Lot 1, between the  Memorial Union and the Red Gym on Langdon Street.  These pickups will be 3 times per hour, average at 20 minutes; on the hour, 20 minutes after hour and 40 minutes after hour.  These students will be transported to pre-approved sites as determined by the Morgridge Center and will be picked up at those respective sites and returned to Lot 1.

4.4

Time of Service:  Between 6 AM – 9 PM, seven (7) days per week.

4.5

Dispatching:  Dispatching will be done electronically via a batch upload by a Morgridge Center staff member to the transportation provider; edits will be done by phone as needed.  Each request will be screened by Morgridge Center staff to ensure it meets program criteria.  Before being authorized to use this program, a student must attend an orientation session outlining terms of agreement for participation.  Upon successful completion of the orientation the student will be placed on an approved white list to allow them access to the system and receive a Volunteer Transportation Program authorization card to be shown to the driver each time they use this service.  Any student who accumulates more than two (2) “no shows” over the course of a semester will be deemed ineligible to use this service for the remainder of the academic year.

4.6

Response Time:  The University requires an average response/pick-up time of ten (10) minutes.  Taxies are not to arrive more than 10 minutes after scheduled pickup.  If 10 minutes late but less than 20 minutes late, a 25% credit will be taken.  If greater than 20 minutes late, Contractor will not be paid for the trip.  Requests to the transportation provider will be made at least 12 hours in advance.  Contractors cannot “bump” a scheduled pickup or time.  Contractors must have a plan or program for “emergency” or “urgent” pickup requests.

4.7

Service Information:  Transportation provider must agree to supply service information as requested, such as monthly use summaries, pick-up times, complaints received, number of riders, no loads, etc.  The Morgridge Center would prefer daily electronic reports showing ridership and “no show” riders for each day of service.  Details as to how this would be done, Excel®, email or otherwise will be discussed with the Contractor.  Cooperation will be required for service surveys and other information solicitation deemed necessary by the Morgridge Center or University.  Transportation provider must meet (if requested) a minimum of one time per year with Morgridge Center staff to discuss service related issues at a mutually agreed date, time and place.  Transportation provider will appoint a staff person to serve as principal contact to facilitate clear communication with Morgridge Center Staff.

4.8

4.9

4.10

4.11

EQUIPMENT:  UW Madison SOAR Staff will not accept bid prices for new services for vans, as all bids must be for “school buses” or coach transportation.       

5.1

Eligible Riders: Any student, faculty, staff member and their immediate family, or campus visitor; at least one rider must have a UW ID, or, if visitor, provide evidence of participation in a UW program.  Service is intended for safety and security and not general commuting.

5.2

Pick-Up and Destination Points:  Service will be provided per the attached 2-page schedule and description. 

5.3

Time of Service: This service will be per the attached schedule and description. 

5.4

Tour Schedules:  Tour Schedules and Times are firm.  The Contractor must agree to the commitment of all sessions identified.

SOAR reserves the right to reduce the number of buses needed on any given day of SOAR with a one week notice.  Participation in the SOAR program historically declines nearer the end of the summer season.

5.5

Public Address Systems: All buses must be equipped with an Electronic Public Address system with cord of sufficient length to allow the tour leader the ability to sit in the seats nearest the driver.

5.6

Handicapped Accessible Needs: Handicapped accessible vans or buses must be available on an as needed basis.  For individuals with handicapped accessible needs, SOAR will give the Contractor a minimum of one week notice of the schedule and need. 

5.7

Driver Training: Contractor must describe driver hiring criteria (ATTACH PAGES AS NEEDED)  (e.g., how do you screen to assure the hiring of safe drivers), and provide evidence of in-house driver training such as but not limited to basic first aid and or insurance company required training. 

5.8

Service Information: Contractor must agree to supply service information as requested, such as pick-up times, complaints received, number of riders, no loads, etc.  Cooperation will be required for service surveys and other information solicitation deemed necessary by the University.  Contractor may be requested to meet with SOAR Coordinators and or UW Madison Contract Administrator to discuss service related issues at a mutually agreed date, time, and place.

5.9

Entire Agreement: This document with the University’s Purchase Orders constitute
the entire  the entire agreement between the parties and all previous communications between the parties whether oral or written with reference to the subject matter of this contract are null, void and superseded.

Lot 7 – SOAR CHARTER NEEDS - 2011
               
July 8 – August 1, 2011

           Route 1:
Sunday – Wednesday                 Noon – 4:00 p.m.

• One bus
• Round trip
• Ongoing shuttle service from SOAR parking lot (TBD) to opening venue (currently Social Science Hall)

           Route 2:
Monday - Thursday                     2:30 p.m.

• Three buses
• One trip
• One-way shuttle service from Social Science Hall to Union South