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NETWORKED CONNECTED DIGITAL HIGH SPEED COPIER/PRINTER
(contract last updated 09/24/2009)
SCOPE:The Wisconsin Center for Education Research is operated by the School of Education.  This copy center provides color copying, black and white copying, cutting, stapling and folding services for various University Departments.  The average number of copies per month is expected to be approximately 145,000.
CONTRACT # DESCRIPTION

09-5135

NETWORKED CONNECTED DIGITAL HIGH SPEED COPIER/PRINTER
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218 		UW-Madison users contact:
Crescent Kringle
(608) 262-5321 FAX (608) 262-4467
ckringle@bussvc.wisc.edu
 

Non-UW-Madison users contact: Vendor Representative
COOPERATIVE PURCHASING: YES
CONTRACT TERM:

May 1, 2009 through April 30, 2010, with automatic renewal extensions to April 30, 2013, unless amended, cancelled or rebid.

Manufacturer:

XEROX
Vendor(s)
014173

Xerox Corporation
660 John Nolan Dr Ste 301
Madison  WI  53713
Sales Representative: PHONE # FAX #
Josh Behm 608-213-8908 608-837- 8954
E-mail Joshua.behm@xerox.com
  PHONE # FAX #
Ordering/Expediting: 608-213-8908 608-837- 8954
Invoice Information: 608-213-8908 608-837- 8954
Returns: 608-213-8908 608-837- 8954
Minority Reporting: 585-422-2295  
E-mail dan.robinson@xerox.com
Website: www.xerox.com
Commodity Code

600-38
600-42
600-46
600-47
600-72
985-26
985-27 

Federal Employee ID # (FEIN) 16-0468020
F.O.B.

“D” F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED
“I” F.O.B. DESTINATION FREIGHT PREPAID INCLUDED AND INSTALLED
“V” F.O.B. SERVICE/MAINTENANCE
Terms: N/30
Delivery:

2 weeks from day of signature
Invoicing: Invoices shall reflect contract pricing.
Orders: E-mail (Joshua.behm@xerox.com)
Back Orders: Will notify ordering department within three (3) working days of order/release.
Return Policy:

Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.
Pricing Information:

SEE BELOW

LOT 1 - OUTRIGHT PURCHASE

Bidders are required to provide the total cost of equipment, components, accessories needed to fulfill the specifications and make the system fully functional.  No additional charges will be allowed.
DESCRIPTION

OUTRIGHT PURCHASE
Networked Connected High Speed Digital Copier/Printer and Scanner with start up supplies for one (1) month
Manufacturer: Xerox
Model/Catalog: #P4595CPC (95 ppm)

$41,825.00

System Components
CATALOG NUMBER DESCRIPTION
P4595CPC Copier/Printer
DSPSVRC Free Flow DocuSP Printer Server

Utility requirements for installation and operation of instrument.
CONTACT VENDOR

MAINTENANCE COST PER COPIER/PRINTER SYSTEM
The per copy/page cost for maintenance includes all supplies, such as, toner, developer, maintenance kits, toner waste containers, fuser oil, staples, staple wire, dispersant and any other consumable supply item necessary for the operation of the equipment except paper (maintenance cost does not include binding tape or glue binding material).

Maintenance cost per copy (no minimum copy allowance) for 48 months -- $250.00 per month base.
Maintenance charge and then each impression ran is $0.0049.

Emergency service between the hours of 4:00 p.m. to 8:00 a.m. and on holidays is charged $225.00/hour.

LOT 2 - 48 MONTH TERM LEASE

Bidders are required to provide the total cost of equipment, components, accessories needed to fulfill the specifications and make the system fully functional.  No additional charges will be allowed.
DESCRIPTION
MONTHLY PAYMENT FOR SYSTEM
TOTAL PAYMENT FOR 48 MONTHS FOR SYSTEM

Lease of Networked Connected High Speed Digital Copier/Printer and Scanner for 48 months with start-up supplies for one (1) month

Manufacturer Xerox

Model/Catalog # P4595CPC (95 ppm)

Equipment:
$1,007.21

Service/Supplies:
$1,127.73

TOTAL 2,134.94
$102,477.12
System Components
CATALOG NUMBER DESCRIPTION
P4595CPC Copier/Printer
DSPSVRC Free Flow DocuSP Printer Server

Utility requirements for installation and operation of instrument.
CONTACT VENDOR

 MAINTENANCE COST PER COPIER/PRINTER SYSTEM
The per copy/page cost for maintenance includes all supplies, such as, toner, developer, maintenance kits, toner waste containers, fuser oil, staples, staple wire, dispersant and any other consumable supply item necessary for the operation of the equipment except paper (maintenance cost does not include binding tape or glue binding material).

Maintenance cost per copy (no minimum copy allowance) for the 48 month lease period – Unlimited usage included in above costs.  No overage charges no matter what volume that is run through the 4595 “unlimited plan”

Emergency service between the hours of 4:00 p.m. to 8:00 a.m. and on holidays is charged $225.00/hour.
SPECIFICATIONS FOR NETWORKED DIGITAL HIGH SPEED COPIER/PRINTER
A. MINIMUM REQUIREMENTS OF EQUIPMENT
1 Copy / print at least 90 ppm for 8.5 x 11
2 Copy / print at least 50 ppm for 11 x17.
3 Automatic document feeder with 250 sheet duplex capacity or capable of job build to accommodate larger amounts of originals..
4 At least 7 paper trays for imaging including: 1 high capacity tray (minimum of 2,000 sheets), 2 universal trays to handle 11 x 17, and 1 to handle tab stock and 80# cover stock.
5 Post process inserter tray.
6 Booklet making capability with capacity of folding and saddle stitching 15 sheets.
7 Online stapling of up to 100 sheets of 20# bond.
8 Two position stapling.
9 2 and 3 hole punch
10 Capable of running recycled fiber paper.
11 Job interrupt.
12 Sample set feature.
13 Reduce/enlarge 25% to 400%, independent margin shift, variable edge erase, automatic image centering, rotate side 2 features.
14 Build job feature with all features programmable by section (i.e. margin shift, edge trim, reduction, exposure) utilizing all paper trays.
15 Capable of unloading/loading stock while running.
16 Print output resolution: minimum of 1200x1200.
17 Halftone reproduction 256 gradations.
18 Must be able to be moved easily on carpeting to allow for servicing.
B. HARDWARE AND SOFTWARE REQUIREMENTS
1 Print server must support multiple input queues (i.e. print queue, hold queue, and different queues for job segregation and ticketing).
2 40 GB hard drive on copier.
3 Scan speed at least 80 ppm (B&W) for simplex.
4 Scan resolution 600x600 dpi B&W and color.
5 Scan to FTP, mailbox, or email.
6 Scan to TIFF, PDF, or multi-page TIFF.
7 Scan to hard drive for print on demand.
8 Print server must have preview capability.
9 Must be capable of connecting to Native Network Connectivity Environments TCP/IP.
10 Copier/ printer should be able to handle the following PDL's and Data Format:
  *Adobe Postscript level 3
  *PDF
  *PCL5e and 6
  *TIFF
  *HPGL
  *HPGL2
11 Print drivers must be bidirectional.
12 Equipped with high performance print server with monitor and controller stand.
13 Compatible with current Windows XP operating system and Windows Vista when installed.
14 Compatible with Adobe Pro 9.
15 All future software upgrades for fixes and minor enhancements must be furnished and installed free of charge.
C. DOCUMENTATION AND TRAINING
1 Contractor must provide at least one operating manual.
2 Contractor must provide at least 4 hours of on-site training and software/ technical support as needed.
D. MAINTENANCE/ SERVICE
1 Contractor must perform all maintenance on site unless University has granted permission to remove equipment from site.
2 Contractor must have access to replacement parts within 24 hours after call.
3 Service calls must be acknowledged within 2 hours, and equipment must be serviced within 4 hours of initial call.
4 The service representative must leave with the department a dated written report indicating the service performed. The report must be signed by the University employee in charge of the equipment.
5 Contractor shall provide unlimited call back maintenance services during normal business hours which are defined as 8 AM to 4:30 PM, Monday through Friday, excluding holidays.
6 Must provide a technical support phone line service Monday-Friday during standard working hours on a no charge basis.
7 Contractor must use only network digital copier/printer manufacturer trained personnel for this contract.
8 If the equipment is down for more than ONE working day the contractor is required to furnish a "loaner" like-for-like replacement until the machine is repaired. (Like-for-like replacement = a machine in perfect working condition that has the same approximate features and speed.)

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