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FIRE EXTINGUISHERS, ACCESSORIES AND REPAIR

(contract last updated 12/11/2015)

SCOPE: The UW Madison is responsible for buying new fire extinguishers and replacing existing fire extinguishers as needed, and ensuring that existing extinguishers are serviced as required by law.


CONTRACT # DESCRIPTION
16-5105 FIRE EXTINGUISHERS, ACCESSORIES AND REPAIR
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Brad Bauman
(608) 265-1462 FAX (608) 262-4467
bbauman@bussvc.wisc.edu
  Non-UW-Madison users contact: Vendor Representative
COOPERATIVE PURCHASING: YES
CONTRACT TERM: January 1, 2016  through December 31, 2018, with automatic renewal extensions to December 31, 2020, unless amended, cancelled or rebid.

Manufacturer(s) AMEREX
Vendor(s)
001384
Cintas Fire Protection
N56 W13605 Silver Spring Dr
Menomonee Falls  WI 53051
     
Sales Representative: PHONE # FAX #
Tim Conrad 262-903-1937 262-790-9236
E-mail conradt@cintas.com
  PHONE # FAX #
Ordering/Expediting: 262-903-1937 262-790-9236
Invoice Information: 262-903-1937 262-790-9236
Returns: 262-903-1937 262-790-9236
Supplier Diversity Reporting: 262-781-9665 262-790-9236
Website www.cintas.com
Commodity Code 340-28
340-29
936-34
Federal Employee ID # (FEIN) 31-1703809
F.O.B.

“I” F.O.B. DESTINATION AND INSTALLED

Delivery: 7 days ARO
Terms: N/30
Invoicing: Invoices shall reflect discounts and net prices on contract.
Warranty: Manufacturer’s Standard Warranty for a minimum of six (6) years.
Return Policy: Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs.
Back Orders: Will notify ordering department within two (2) working days of order/release.
REF/Type: XC
Pricing Information: SEE BELOW

ITEM

ITEM DESCRIPTION

STOCK OR ORDER NUMBER FOR MANUFACTURER

UNIT
BID PRICE

 

LOT 1:  FIRE EXTINGUISHERS

 

 

DRY CHEMICAL-FIRE EXTINGUISHERS, UNDERWRITERS LABORATORIES LISTED, RED IN COLOR, WITH GAUGE AND LABEL OR BAND SHOWING TYPE AND CLASSIFICATION.

 

1

AMEREX - 5#ABC, FLEXIBLE HOSE WITH WALL MOUNTING BRACKET; UL RATED 2A:10B:C OR HIGHER

B500

$32.60

2

AMEREX  - 10#ABC, FLEXIBLE HOSE WITH WALL MOUNTING BRACKET; UL RATED 4A:60B:C OR HIGHER

B441

$63.00

 

 

 

 

 

CARBON DIOXIDE-FIRE EXTINGUISHERS, UNDERWRITERS LABORATORIES LISTED, ALUMINUM SHELL, RED IN COLOR, WITH BAND OR LABEL SHOWING TYPE AND CLASSIFICATION

 

3

AMEREX  - 5#  CO2 WITH WALL MOUNTING BRACKET UL RATED 5B:C OR HIGHER

322

$93.20

4

AMEREX  - 10# CO2 WITH WALL MOUNTING BRACKET UL RATED 10B:C OR HIGHER

330

$126.00

 

 

 

 

 

PRESSURIZED WATER EXTINGUISHERS (Items 5 & 6)

 

5

HYDROSTATICALLY TEST AND RECHARGE

 

$11.50

6

RECHARGE

 

$5.00

 

 

 

 

PRESSURIZED WATER MIST EXTINGUISHER (ITEMS 7 & 8)

 

7

HYDROSTATICALLY TEST AND RECHARGE

 

$11.50

8

RECHARGE

 

$5.40

 

 

 

 

AK EXTINGUISHERS – WET CHEMICAL (ITEMS 9 & 10)

 

9

HYDROSTATICALLY TEST AND RECHARGE

 

$48.00

10

RECHARGE

 

$42.00

 

 

 

 

K EXTINGUISHERS – WET CHEMICAL (ITEMS 11 & 12)

 

11

HYDROSTATICALLY TEST AND RECHARGE

 

$48.00

12

RECHARGE

 

$42.00

 

 

 

 

CARBON DIOXIDE EXTINGUISHERS (ITEMS 13 - 15)

 

13

HYDROSTATICALLY TEST AND RECHARGE

 

$14.50

14

RECHARGE

 

$3.50

15

PRICE PER POUND OF CARBON DIOXIDE USED

 

$2.00

 

 

 

 

CARBON DIOXIDE SYSTEM CYLINDERS (ITEMS 16 - 19)

 

16

HYDROSTATICALLY TEST, STAMP AND RECHARGE

 

$22.50

17

SYSTEM HOSE HYDRO TESTING

 

$25.00

18

RECHARGE

 

$3.50

19

PRICE PER POUND OF CARBON DIOXIDE USED

 

$1.50

 

 

 

 

ABC EXTINGUISHERS (ITEMS 20 -25)

 

20

HYDROSTATICALLY TEST AND REPRESSURIZE

 

$11.25

21

SIX YEAR MAINTENANCE AND REPRESSURIZE

 

$10.00

22

RECHARGE COST INCLUDING 6 YR. MAINTENANCE

 

$10.00

23

RECHARGE COST, “TOPPING OFF” PER NFPA10, 4-5.3.3

 

$10.00

24

LEAK REPAIR AND REPRESSURIZE ONLY (LABOR)

 

$0.00

25

PRICE PER POUND OF ABC DRY CHEMICAL

 

$3.00

 

 

 

 

ABC SYSTEM CYLINDERS (Items 26 - 32)

 

26

HYDROSTATICALLY TEST AND REPRESSURIZE

 

$50.00

27

SYSTEM HOSE HYDRO TESTING

 

$25.00

28

SIX YEAR MAINTENANCE AND REPRESSURIZE

 

$50.00

29

RECHARGE COST INCLUDING 6 YR. MAINTENANCE

 

$50.00

30

RECHARGE COST, “TOPPING OFF” PER NFPA10, 4-5.3.3

 

$50.00

31

LEAK REPAIR AND REPRESSURIZE ONLY (LABOR)

 

$0.00

32

PRICE PER POUND OF ABC DRY CHEMICAL

 

$3.00

 

 

 

 

BC EXTINGUISHERS (Items 33 - 38)

 

33

Hydrostatically test and repressurize

 

$11.25

34

Six year maintenance and repressurize

 

$10.00

35

Recharge cost including 6 yr. Maintenance

 

$10.00

36

Recharge cost, “topping off” per NFPA10, 4-5.3.3

 

$10.00

37

Leak repair and repressurize only (labor)

 

$0.00

38

Price per pound of BC Dry Chemical

 

$3.00

 

 

 

 

BC SYSTEM CYLINDERS (Items 39 - 45)

 

39

Hydrostatically test and repressurize

 

$50.00

40

System Hose Hydro Testing

 

$25.00

41

Six year maintenance and repressurize

 

$50.00

42

Recharge cost including 6 yr. Maintenance

 

$50.00

43

Recharge cost, “topping off” per NFPA10, 4-5.3.3

 

$50.00

44

Leak repair and repressurize only (labor)

 

$0.00

45

Price per pound of BC Dry Chemical

 

$3.00

 

 

 

 

HALON 1211 EXTINGUISHERS (Items 46 - 49)

 

46

Hydrostatically test and repressurize

 

$13.80

47

Six year maintenance and repressurize

 

$13.80

48

Recharge cost , with Halon 1211 from University owned reserve, including 6 yr. Maintenance

 

$13.80

49

Recharge cost, with Halon 1211 from University owned Halon reserve

 

$13.80

 

 

 

 

CLEAN AGENT SYSTEM (OTHER THAN HALON) (ITEMS 50 & 51)

 

50

HYDROSTATICALLY TEST AND RECHARGE

 

$200.00

51

RECHARGE

 

$100.00

 

 

 

 

CARTRIDGE OPERATED SYSTEMS (ITEMS 52 – 57)

 

52

HYDROSTATICALLY TEST AND REINSTALL CUSTOMERS ORIGINAL CHEMICAL

 

$50.00

53

SYSTEM HOSE HYDRO TESTING

 

$25.00

54

RECHARGE ABC DRY CHEMICAL SYSTEM CYLINDER

 

$50.00

55

RECHARGE BC DRY CHEMICAL SYSTEM CYLINDER

 

$50.00

56

PRICE PER POUND OF ABC DRY CHEMICAL

 

$3.00

57

PRICE PER POUND OF BC DRY CHEMICAL

 

$3.00

 

 

 

 

CLASS “D” EXTINGUISHERS (ITEMS 58 - 61)

 

58

HYDROSTATICALLY TEST AMEREX 30# STORED PRESSURE EXTINGUISHER, REFILL AGENT AND REPRESSURIZE.

 

$11.25

59

SIX YEAR MAINTENANCE AND REPRESSURIZE AMEREX 30# STORED PRESSURE EXTINGUISHER

 

$10.00

60

RECHARGE AMEREX 30# SODIUM CHLORIDE EXTINGUISHER.

 

$74.25

61

RECHARGE AMEREX 30# COPPER POWDER EXTINGUISHER

 

$74.25

 

All non-listed, related items from manufacturer's catalog or product list are available at 32% discount. 

SPECIFICATIONS

 

1.      FIRE EXTINGUISHERS
1.1         The following manufacturers are known to meet the required performance.

Item 1 (nominal 5# ABC):  Amerex B500.
Item 2 (10# ABC):  Amerex B441.
Item 3 (5# CO2):  Amerex 322.
Item 4 (10#CO2):  Amerex 330.

 

1.2         Warranty: 
Contractor must be prepared to honor the manufacturer's standard warranty for a minimum of six (6) years. 

 

1.3         Manufacturer Representative: 
Contractor shall provide within 24 hours request, and at no cost to the University, a manufacturer representative for on-site inspection and advice.

 

2.        SERVICING OF UW-MADISON FIRE EXTINGUISHERS:
2.1         Servicing includes pick up and redelivery, hydrostatic testing and stamping, recharging, all labor and repairing of fire extinguishers.  Contractor shall pick up fire extinguishers for servicing and deliver at a schedule mutually agreed upon with the University’s Department of Environment Health & Safety. 

 

2.2         Contractor must use only manufacturer trained technicians for this contract.  They must be trained and have experience with fire extinguishers and servicing fire extinguishers.

 

2.3         Compliance with Laws and NFPA Standards:

2.3.1           Contractor shall comply with all applicable federal, state and local laws and codes regarding working conditions, hours of employment, overtime regulations, methods and rates of pay and any other regulations regarding employer-employee relationships.

 

2.3.2           All servicing of fire extinguishers must be in strict accordance with current edition of the NFPA 10, Standard for Portable Fire Extinguishers including its appendices.

 

2.4 Tagging and Labeling of Fire Extinguishers:
2.4.1           Contractor shall list, in the space provided at the bottom of the red “UW Safety Department Fire Extinguisher Repair Tag”, the part numbers of any parts replaced during servicing.

 

2.4.2           Contractor shall color code hydro test dates on CO2 Fire Extinguishers every year, not repeating a color within a five (5) year period.

 

2.4.3           Contractor shall label CO2 and Dry Chemical fire extinguishers to include positioning, in accordance with “Recommended Marking System”, pictograph label and HMIS label.  Operating labels (e.g. as shown in NFPA 10) shall face the front of the fire extinguisher.  HMIS labels will face the side or rear of the fire extinguisher, (NFPA 10), right side preferred where possible.  If, after servicing, previously applied Operating and/or HMIS labels are incorrectly oriented or illegible, such labels shall be removed (to include label residue) and new Operating and/or HMIS labels with UW-Madison imprinting applied.

 

2.5         Transporting of Cylinders:
2.5.1         Contractor shall be liable for transporting fire extinguishers in a safe and responsible manner.

 

2.5.2         Contractor shall be liable for fire extinguishers damaged during transport.

 

2.5.3         Contractor shall be liable for replacing extinguisher parts damaged due to contractor’s negligence when transporting fire extinguishers

 

2.6         Repair Parts:


2.6.1         Contractor shall use only OEM parts when repairing the University’s fire extinguishers.

 

2.6.2         Contractor shall not replace valve head assemblies during servicing without prior University approval.

 

2.6.3         Contractor shall be liable for replacing fire extinguisher parts damaged due to contractors negligence when servicing fire extinguishers.

 

2.7         Servicing:
2.7.1         Contractor shall recharge fire extinguishers to full weight (indicated on fire extinguisher label or valve body).  Full does not mean “undercharged, but within 10% tolerance.”

 

2.7.2          Contractor shall ensure weight markings on the valve body are correct; if incorrect, the valve body shall be re-stamped with correct weight.

 

2.7.3         Contractor shall list, in the space provided at the bottom of the repair tag, the actual amount of recharge agent used in “Topping Off” on the “UW Safety Department Fire Extinguisher Repair Tag”.  The University shall be charged only for the actual amount of recharge agent used.

 

2.7.4         Contractor shall clean fire extinguishers including removal of label residue in accordance with NFPA 10.  Contractor shall hydro test hoses in accordance with NFPA 10.

 

2.7.5         Contractor shall tighten hoses.

 

2.7.6         Contractor shall tighten and position bands on all fire extinguishers serviced.  Bands shall have the “directions for use” facing the front of the fire extinguisher.  The hose holder shall be positioned to the front of the handle assembly on the 10# CO2 fire extinguisher.  Band reinforcement bars shall be kept in place and nut/bolt assembly shall be tight.

 

2.7.7         Contractor shall ensure the proper valve head assembly position to the front of the fire extinguisher.  Fire extinguishers returned from servicing with the valve head assembly positioned other than to the front (e.g. above either side or to the rear of the fire extinguisher) will be returned to the contractor as “unacceptable” and will be repaired by Contractor and returned to the University at no additional cost to the University.

 

2.7.8         Contractor shall remove markings placed on fire extinguishers to facilitate servicing prior to return to the University.


2.7.9         Valve stems and “O” rings shall be replaced only when defective and affects the performance of the fire extinguisher.


2.7.10       Contractor shall return the University’s cylinders.  The University does not want to participate in a swap program.

 

2.8         Warranty/Additional Terms:
Contractor shall warrant refurbished fire extinguishers for labor and parts provided by the Contractor against leakage for one year from date of service.  Defective parts will be replaced at University’s expense.

 

3.        Disposal of Scrap Fire Extinguishers:
3.1         Contractor shall accept from the University all fire extinguishers that are to be scrapped and shall scrap them in accordance with industry standards, state, federal and local laws at no additional charge.


Contractor shall return, with a written explanation of the condition of the fire extinguisher, condemned fire extinguishers for the University’s review and UW Department of Environment Health & Safety’s issuance of authorization to scrap.

 

3.2         Contractor shall not remove parts from condemned fire extinguishers until “Authorization to Scrap” is received from the University.

 

4.        Bulk Storage of Halon:  Contractor shall arrange for bulk storage of reclaimed Halon 1211 from the University's inventory (i.e establishing a reserve for future recharging of the University's hand portable or wheeled extinguishers).

 

5.        Purchasing shall have the option to contract with another vendor to repair or service fire extinguishers if Contractor is unable to repair equipment for any reason or make necessary repairs on a timely basis.

 

6.        In the event of a major catastrophic emergency, Contractor must be able to provide the University with items/services on this bid.

 

7.        University Responsibilities:
7.1         University will attach a red “UW Safety Department Fire Extinguisher Repair Tag”.

 

7.2         University will provide Operating and HMIS labels with UW-Madison imprinting to the Contractor.

 

7.3         University will not remove hoses from 10# CO2’s prior to being released to the Contractor for service.

 

7.4         University will not empty CO2’s prior to being released to the Contractor for service.

 

8.        In the event of an emergency situation (pandemic, snow storm, etc.) Contractor may be requested to provide the University with the items/services on this bid as required.  An emergency preparedness plan to serve the University and the items/services that are available to meet emergency needs should be provided if requested. Minimally, this plan should include emergency contact information, product and service level availability, staffing, equipment, and logistics plan.

9.        Employee Identification:
         All Contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented.  Any identification must be provided by the Contractor at the Contractor’s cost.  Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.


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