UWSC - Payroll Translation Table

Add a New Record

To add a new record, the user must enter the following information: Unit, Appropriation, Activity, User Code and DDS. If what the user enters is already on the Payroll Translation Table, the system will return the information on the subsequent screen; subsequently, the user can now edit the record as needed (see section, Edit and/or view a record).

If a user enters all information in the fields to add a new record and it is not found on the table, a dialog box will come up prompting the user with the following message – “This record is not found. Do you want to add it? YES NO.” If the user clicks NO, the dialog box will disappear and nothing will occur. If the user clicks YES, the Payroll Translation Table Edit/Add/Delete Screen will appear with the information entered from the first screen at the top. This is the how the subsequent screen, Payroll Translation Table Maintenance, will look:

The user can then enter the description and period of validity for the record. Dates can be entered as MMYYYY. A slash between the month and year will appear after entry is complete. In the End field, enter six asterisks (******) if funding is continuous. Use the tab or enter key to move to the next field.

When satisfied that all pertinent information is entered, the user can click “Finish.” If the user wants to back out of the screen without entering the information, click “Cancel.”

With both “Finish” and “Cancel” a dialog box will appear asking if they wish to continue with that choice. If “YES” is chosen, the transaction will finish as the user desires; if “NO” is clicked, the user will stay at the Edit/Add/Delete Screen to continue with the transaction as needed.

**Tips**
To exit any transaction without saving the changes or additions, click the "X" at the right top of the screen or double-click on the icon at the left top portion of the screen.
To move to the next field within the record, use the Tab key.
To print a screen, push the Print Screen button, open a Word document and paste. Then, print the Word document.
To request an action, such as Cancel, Clear, Finish, Return, OK or Exit, click the action button with the mouse.
Users receive a confirming message when a transaction is complete, such as "Record Added."