SWAP Pick-Up Request Form

Surplus Property Pick-Up Request

Please note: SWAP picks up items only from UW Departments and Local State Agencies

See Purchasing Policy and Procedures #18 for further information

Please complete all information below or your form cannot be processed.
Name:
Phone number:
E-mail:
Department:
Building Name/Street Address and Room Number:
Location of items (if different from above):
MDS Account Number: (required)
The University can only return the net proceeds from the sale of these items to your department if the following statement is true: The assets being sold were originally purchased with grant or gift funds; OR the assets being sold are being replaced; OR they have recently been replaced; OR the functionality has been replaced. True False

Description of Equipment

Qty.	Description of equipment and condition	Mfr's Serial / UW Inventory Number	Current Value	Original Purchase Price	Original Purchase Order or Req. Number

Additional Comments:

Please print a copy of this form for your records before submitting.
To print, choose File -> Print or the Print Icon in your web browser.

SWAP Background Information
SWAP is a designated agent for reselling and disposing of surplus property generated by UW-Madison including state agencies. Agencies are not authorized to dispose of surplus property unless they meet certain sales and reporting requirements of the Department of Administration, or unless they dispose their property through SWAP. (State Procurement Manual Pro-F-3)

A detailed description of SWAP policy can be found in UW Purchasing Policy and Procedures #18

SWAP Materials Collection
SWAP collects all reusable, repairable or salvageable surplus equipment from the UW-Madison campus and state agencies in the Madison area. SWAP will NOT collect items unsafe to handle nor intended for recycling or disposal by another State department. The list below is a guide to what SWAP will collect. If you are unsure whether or not SWAP should pick-up your materials, contact SWAP and we will help you.

Computer monitors require a $10.00 recycling fee, which will be charged to your MD account number. Large quantities of monitors must be neatly palletized, on a standard four way pallet, with cardboard between layers, shrink wrapped and the contents clearly labeled to be accepted. CPUs, printers and other computer-related equipment must not be mixed in with monitors or the shipment will be refused. SWAP reserves the right to refuse any drop-offs not accompanied by a Surplus Property Pick-Up Form, or any inappropriate material.

Items NOT Accepted by SWAP:
Contact SWAP for alternative disposal option

Appliances with compressors, condensers, coolants or capacitors
Disposable goods
Contaminated labware, equipment and any item with a radiation sticker
Plate glass (handling hazard)
Chemicals, including empty bottles, jars, surplus lab chemicals, surplus industrial chemicals, janitorial chemicals and cleaners
Any equipment with asbestos
Paints, paint removers
Batteries, lighting ballast's
Computer software (SWAP erases all software from the computers it collects)

SWAP Assistance:
For more information and assistance with SWAP, contact us at:
World Wide Web: SWAP Home Page
Electronic Mail: SWAP Customer Service
SWAP direct phone line: 497-4440
Fax: 497-4423
Address: 1061 Thousand Oaks Trail, Verona WI 53593

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