Business Process Changes for the 2008 Program Release

Continuing Order Requisition (COR) Distribution Changes for the Program Release

Continuing Order Requisitions or CORs are used to renew expiring blanket orders. With the implementation of the new external requisition generator and EPRQ replacement, COR distribution processes have changed. This new process eliminates a large volume of unnecessary printing and waste of paper documents and will assist in streamlining the COR process.

In the past, departments received a large stack of pre-printed paper requisitions on colored paper along with a set of instructions as to how to mark up the paper copies and route them for processing. Beginning with the Program Release in February 2008, the pre-printed paper requisitions will no longer be distributed and changes to CORs will be made electronically instead of using a red pen on paper.

How Does This Affect Campus?

As of Program Release:

  • Department contacts will still receive the paper list of the new CORs that have been generated
    • The list will be sorted by UDDS, listing all CORs produced for each UDDS.
    • The list will still contain the old and new requisition number, vendor, and total amount.
    • The report has been modified to include additional helpful data elements such as the previous funding string (in SFS coding), the ship to address and the first line of the item description.
  • Departments will no longer receive the actual printed paper copies of the CORs.
  • Instead, the information will be pre-populated in the new external requisition generator.
  • If users want the COR to be processed, they will login to the new external requisition generator and make any necessary changes and print and route the resulting paper requisition for signature according to their Dean's office process.
  • If you do not desire the COR to renew your blanket order, then simply disregard that entry.

Timing of COR runs for 2008

The January 2008 COR run (for blanket orders expiring in April 2008) was delayed until after Program Release to faciliate the change to SFS coding and the new distribution process. In February 2008, after the Program Release, Purchasing Services distributed the CORs from both the January 2008 (for blanket orders expiring in April 2008) and February 2008 (for blanket orders expiring in May 2008) COR runs via the new method described above.

A new set of COR instructions will accompany each list provided to departmental contacts in February 2008 and beyond. The Word document is available for download.

FY8 COR Run for Blanket Orders Expiring 6/30/08

CORs for renewing blanket orders expiring 6/30/2008 have been populated in the external requisition generator and can now be processed.

  • Instructions for processing your CORs are available as a Word document. Please read them carefully as the process has changed.
  • Lists of your new CORs have been distributed via campus mail on 5/12/08. The documents listing the new requisition numbers for use in the external requisition generator are also available below sorted by UDDS. Since this is the listing for the entire campus, you will need to find the pages relevant to your UDDS
  • For CORs with 133 gift funding that needs to be changed to 233; The funding has been pre-populated in the requisition generator as 233 based on a conversion list provided by RSP.
  • All blanket orders referencing 133 gift funding that needs to be changed to 233 with expiration dates beyond 6/30/2008 that were not maintenance contracts, leases, rentals, or software contracts had their PO end dates changed to 6/30/2008 so a new COR would be issued with the proper 233 funding in the COR run for orders expiring 6/30/2008.

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