UW Pilot Program

See also the Operational and Flight Rules.

The State of Wisconsin provides excess liability protection for approved pilots flying private aircraft on University business. In order to become eligible to fly on University business (and be reimbursed for such travel), you must submit completed pilot application forms which attest to your pilot history, experience, certificates and ratings. Only approved pilots will receive travel reimbursement for their trips.

Forms which must be completed are:

  1. Pilot History Data
  2. UW Pilot Questionnaire.

For initial and annual approval under this program, the following requirements are currently in effect:

  1. Possess a private or more advanced pilot certificate and a valid FAA medical certificate. In addition, the pilot will have logged the following minimal hours of pilot-in-command (PIC) time: 50 hours beyond the private certificate; at least 50 hours in cross country flights (each flight with a landing at a point more than 50 nm from the original departure point); and a minimum of 36 hours during the past 12 months. (Pilots with at least 400 hours total time may substitute a Biennial Flight Review endorsement for up to 12 of the 36 hours.)

  2. Submit completed copies of the Pilot Questionnaire and a Pilot History Data form (initially and annually).

  3. Primary insurance requirements for all private aircraft to be flown on university business:

    1. Owned and club aircraft: Submit a certificate of liability insurance or a photocopy of the policy's declarations page (initially and whenever policy terms change, a new policy is obtained, or an existing policy is reissued).

    2. Rental aircraft: Submit a certificate of renter's liability insurance (initially and whenever policy terms change, a new policy is obtained, or an existing policy is reissued).

    3. The minimum primary insurance required is either $1 million single limit OR per occurrence limits of $100,000 per person/$1 million aggregate, bodily injury and $1 million property damage.

  4. Comply with one of the flight check requirements listed below during the preceding 12 months. (note that all of the flight checks listed must be completed by a certified flight instructor.)

    1. Have passed a biennial flight review (BFR) or an equivalent Wings Phase, as appropriate.

    2. Have passed a flight check (other than an aircraft check out) or an instrument competency check.

    3. Have passed a flight test for a more advanced certificate or rating (airplane).

  5. Attend a minimum of two three-hour safety seminars during the 12 months preceding application. (A seminar which includes 6 or more hours of instruction satisfies this requirement.)

    1. Examples of acceptable seminars are : DOT/FAA sponsored safety seminars; pilot-controller seminars; a factory ground school if specific to an aircraft type; a formal CFI refresher.

    2. Examples of activities that do not satisfy this requirement are: BFR, flight checks; instrument competency checks; aircraft checkouts; flight check rides for a new rating or certificate, ground or flight instruction for an additional rating or certificate.

Before approval, your application will be reviewed by the University aviation consultant*. The names of pilots who have fulfilled all requirements will be forwarded to System Risk Management for final approval. After review and approval, System Risk Management will provide Accounting Services with a list of approved pilots.

Pilots should review the Operational and Flight Rules, which govern flights by university employees utilizing private aircraft for university business.

*The University aviation consultant is Daniel G. Dudley, P.E., 115 N. Mills Street, Madison, WI 53715-1132, Office Phone: (608) 263-2359, Electronic mail: ddudley@fpm.wisc.edu

Feel free to contact him with your questions regarding the technical requirements.


Business Services Home | 'How-To' Pages | Acronym Index