16 Order message - This is not mandatory, but must be completed if appropriate. The order message section is a large free form section where the originator of the requisition communicates what order action they have performed and what, if any, additional actions are required by Business Services staff.

A. Confirming Order: If you have obtained a verbal, letter, email, or fax quote, please indicate the vendor contact's name, phone, and the date of the quote in this area. If order has been phoned-in, faxed, or sent electronically, indicate the details in this area. For example, for an order which was phoned-in, indicate in the first line of the order message area: "Confirming Telephone Order", the vendor contact's complete name, and the date the order was called in. [This may be abbreviated as follows: (CTO)-Confirming Telephone Order, (CFO)-Confirming fax order, (CTV)-Confirming telephone order and verbal quote) with full name and date.] In these cases, no confirming copy of the Purchase Order will be sent to the vendor unless otherwise noted on the requisition (e.g., "send vendor copy").

B. Captial Equipment: Indicate inventory information if the item is capital equipment, (i.e. inventory number, previous Purchase Order number, component part of ________, etc.). If a trade-in is noted on your requisition, include the item’s Manufacturer’s Serial Number and Inventory Number if applicable. This will allow Property Control to remove the item from the inventory record.

C. Positive Approval: Indicate that Positive Approval is required if the department needs or wants to approve an invoice prior to payment.

D. Cash/Check with Order: If a check must accompany your order, be sure to indicate that information in this area by typing "CHECK WITH ORDER".