| Purchasing Policy and Procedure |
Number PPP 13 |
| Gift-In-Kind Transactions |
Effective 4/9/01 |
| |
Replaces 9/5/97 |
1. POLICY. Gift-in-Kind transactions will be handled using
Research & Sponsored Programs Gift-in-Kind guidelines, not through a
$0 purchase order. A gift must not be contingent on procurement action.
Valuation of the gift for tax purposes is the responsibility of the
vendor/donor and may NOT be acknowledged by UW-Madison employees. A deep
discount will be considered a discount given by the vendor toward their
bid price, NOT a gift.
2. PROCEDURES FOR GIFT-IN-KIND TRANSACTIONS.
2.1 A Gift-in-Kind Transmittal Form with all relevant
information pertaining to the gift must be routed through approval
channels to Research & Sponsored Programs, Room 447 Peterson
Building.
2.2 If there are any "restrictions" in the
proposed documents, contact the Non-Federal Application and Award
Section of Research & Sponsored Programs (262-3822) for
assistance.
2.3 A zero dollar requisition for a gift-in-kind will not be
processed. IF a zero dollar requisition is received by Purchasing
Services it will be canceled, by the purchasing agent, after notifying
the department of the appropriate action required.
3 REFERENCES.
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