Number PPP 13

Effective 4/9/01
Replaces 9/5/97

Purchasing Policy and Procedure

Gift-In-Kind Transactions

1. POLICY:

Gift-in-Kind transactions will be handled using Research & Sponsored Programs Gift-in-Kind guidelines, not through a $0 purchase order. A gift must not be contingent on procurement action. Valuation of the gift for tax purposes is the responsibility of the vendor/donor and may NOT be acknowledged by UW-Madison employees. A deep discount will be considered a discount given by the vendor toward their bid price, NOT a gift.

2. PROCEDURES FOR GIFT-IN-KIND TRANSACTIONS:

  • 2.1 A Gift-in-Kind Transmittal Form with all relevant information pertaining to the gift must be routed through approval channels to Research & Sponsored Programs, Suite 6401, 21 N Park St.

    2.2 If there are any "restrictions" in the proposed documents, contact the Non-Federal Application and Award Section of Research & Sponsored Programs (262-3822) for assistance.

    2.3 A zero dollar requisition for a gift-in-kind will not be processed. IF a zero dollar requisition is received by Purchasing Services it will be canceled, by the purchasing agent, after notifying the department of the appropriate action required.

3 REFERENCES.