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Internal Policies And Procedures (IPPs)

The following table lists the current UW-Madison Purchasing Services Internal Policies and Procedures (IPPs), sorted by title. A list sorted by IPP number follows.

TITLE

IPP #

EFFECTIVE

30 Foot Truck 32 4/18/00

Academic Support Services Orders and Agreements (ASSO)

31

4/25/05

Affirmative Action Contract Compliance

1

2/7/01

Agreements, Leases & Licenses (ALL) Files

42

2/16/01

Alternative Work Schedules

100

3/16/01

Attachments and Attached Lists of Items for Purchase Orders

8

3/6/95

Audit of Purchases

53

8/28/00

Bankruptcy/Creditors Notice

35

7/12/02

Best Judgement: Orders $5000 or Less

5

2/18/04

Bid Openings

2

5/22/07

Bid Process, Official Sealed

23

2/28/07

Blanket-Type Orders

43

5/17/07

Brand/Trade Name Specifications

27

6/4/96

Cash Handling for SWAP Public Sales 207 7/25/01

Cash With Order/Cash Advance Order

7

9/21/95

Collection of Surplus Property

200

12/16/99

Change and Cancellation Orders

11

5/15/07

Charges for Pick-ups of Surplus Property 210 12/5/06

Complaint Response Process

33

4/25/05

Conflict of Interest 55 3/25/04

Continuing Order Requisitions (CORS)

36

2/9/96

Contract Information Request (CIR)

56

1/11/96

Contract Management, Development and Administration

58

6/29/07

Contracts, Publishing and Distribution

17

1/31/08

Contractual Services 60 11/14/07

Disposal of Surplus Property Through Trade-In or Offer-To-Sell

54

9/20/02

Competitive Bid Process for Simplified Bids

9

3/16/06

Emergency Procedure/Purchasing System Down

52

1/27/95

Entertainers/Speakers 24 8/14/07

Evaluation of Samples & Demonstrations & Conducting Reference Checks and Site Visits for Request for Bid, Request for Proposal and Invitation to Submit Plan

16

1/5/96

Evaluation, Trial or Loaner Product/Equipment 30 7/23/03

Express Mailing

48

DELETED 1/20/06

Fair Price Analysis

10

8/27/02

Federal Debarment 3 10/6/06

Financing (Lease/Purchase)

4

6/18/98

Hotels, Off Campus Catering, Booth Commercial or Residential Space and Rental Contracts or Agreements 51 2/18/04

Illegal Purchase Process

39

10/24/07

Insurance: (Liabilities, Worker Compensation, Loaner Equipment)

12

2/7/05

Intent to Award/Notice of Award Letter Process

21

1/31/08

Key Control for Peterson and Wright Street Buildings

34

INACTIVE

Materials Distribution Services (MDS) Pricing Policy

205

6/1/98

MDS Inventory Adjustments 209 3/27/03

Meetings, Contract (How-to/guidelines)

57

DELETED

Merchandise Return Policy 204 10/9/07

Minority Reporting

28

8/25/99

Notification of Bid Results (NOBR)

25

5/4/99

Office Policy

101

5/4/07

PO Ready Requisition Process

20

8/19/04

Processing Emergency Transactions

59

5/10/07

Protest of an Award Process - (Services Only)

22

6/7/05

Purchasing Authority Guidelines

6

8/29/00

Records, Public Access

47

9/19/03

Request for Approval to use Vendors not Registered on VendorNet

19

INACTIVE

Request for Proposal (RFP)

50

2/8/08

Request For Purchasing Authority (RPA)

29

9/13/07

Sale of "Items at Other Locations 208 7/8/02
Sales Operation Absence Procedure

102

10/9/07

Sales of Surplus Equipment at the SWAP Shop

201

10/9/07

Signatory Authority/Contract Review

15

5/31/06

Special Approvals Processes

26

10/9/07

Storage and Distribution of Non-MDS Inventory

203

5/13/99

Telephone Bids Submitted in Lieu of Sealed Bid Documents

18

2/8/01

Telephone and Visitor Procedures

13

1/31/08

Trade-Ins

49

8/28/02

Vehicle Purchases Process 37

INACTIVE
SEE PPP17

Waiver of the Competitive Process

14

2/28/07


IPPs Indexed by Number

IPP # TITLE EFFECTIVE
1 Affirmative Action Contract Compliance 2/7/01
2 Bid Openings 5/22/07
3 Federal Debarment 10/6/06
4 Financing (Lease/Purchase) 6/18/98
5 Best Judgement: Orders $5000 or Less 2/18/04
6 Purchasing Authority Guidelines 8/29/00
7 Cash With Order/Cash Advance Order 9/21/95
8 Attachments and Attached Lists of Items for Purchase Orders 3/6/95
9 Competitive Bid Process for Simplified Bids 3/16/06
10 Fair Price Analysis 8/27/02
11 Change and Cancellation Orders 5/15/07
12 Insurance: (Liabilities, Worker Compensation, Loaner Equipment) 2/7/05
13 Telephone and Visitor Procedures 1/31/08
14 Waiver of the Competitive Process 2/28/07
15

Signatory Authority/Contract Review

5/31/06
16 Evaluation of Samples & Demonstrations & Conducting Reference Checks and Site Visits for Request for Bid, Request for Proposal and Invitation to Submit Plan. 1/5/96
17 Contracts, Publishing and Distribution 1/31/08
18 Telephone Bids Submitted in Lieu of Sealed Bid Documents 2/8/01
19 Request for Approval to use Vendors not Registered on VendorNet INACTIVE
20 PO Ready Requisition Process 8/19/04
21 Intent to Award/Notice of Award Letter Process 1/31/08
22 Protest of an Award Process (Services Only) 6/7/05
23 Bid Process, Official Sealed 2/28/07
24 Entertainers/Speakers 8/14/07
25 Notification of Bid Results (NOBR) 5/4/99
26 Special Approvals Processes 10/9/07
27 Brand/Trade Name Specifications 6/4/96
28 Minority Reporting 8/25/99
29 Request For Purchasing Authority (RPA) 9/13/07
30 Evaluation, Trial or Loaner Product/Equipment 7/23/03
31 Academic Support Services Orders and Agreements (ASSO) 4/25/05
32 30 Foot Truck 4/18/00
33 Complaint Response Process 4/25/05
34 Key Control for Peterson and Wright St. Buildings INACTIVE
35 Bankruptcy/Creditors Notice 7/12/02
36 Continuing Order Requisitions (CORS) 2/9/96
37 Vehicle Purchases Process 4/14/08
39 Illegal Purchase Process 10/24/07
42 Agreements, Leases & Licenses (ALL) Files 2/16/01
43 Blanket-Type Orders 5/17/07
47 Records, Public Access 9/19/03
48 Express Mailing DELETED 1/20/06
49 Trade-Ins 8/28/02
50 Request for Proposal (RFP) 2/8/08
51 Hotels, Off Campus Catering, Booth Commercial or Residential Space and Rental Contracts or Agreements 2/18/04
52 Emergency Procedure/Purchasing System Down 1/27/95
53 Audit of Purchases 8/28/00
54 Disposal of Surplus Property Through Trade-In or Offer-To-Sell 9/20/02
55 Conflict of Interest 3/25/04
56 Contract Information Request (CIR) 1/11/96
57 Meetings, Contract (How-to/guidelines) DELETED
1/31/08
58 Contract Management, Development and Administration 6/29/07
59 Processing Emergency Transactions 4/14/08
60 Conractual Services 11/14/07
100 Alternative Work Schedules 3/16/01
101 Office Policy 5/4/07
102 Sales Operation Absence Procedure 10/9/07
200 Collection of Surplus Property 12/16/99
201 Sales of Surplus Equipment at the SWAP Shop 10/9/07
203 Storage and Distribution of Non-MDS Inventory 5/13/99
204 Merchandise Return Policy 10/9/07
205 Materials Distribution Services (MDS) Pricing Policy 6/1/98
207 Cash Handling for SWAP Public Sales 7/25/01
208 Sale of "Items at Other Locations" 7/8/02
209 MDS Inventory Adjustments 3/27/03
210 Charges for Pick-ups of Surplus Property 12/5/06

 

 
 
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