The UW-Madison Purchasing Services Internal Policies and Procedures
(IPPs) govern the department's internal operations and are used by those with delegated purchasing authority on campus.
Internal Policies and Procedures (IPPs)
Index
| Policy Number |
Title |
Related Pages |
| IPP 1 |
Affirmative Action Contract Compliance |
Affirmative Action Plan Requirements |
| IPP 2 |
Bid Openings |
|
| IPP 3 |
Federal Debarment |
Debarment Certification Letter
EPLS Search |
| IPP 4 |
Financing (Lease/Purchase) |
DOA Contract Information for Master Lease Financing
|
| IPP 5 |
Best Judgement: Orders $5000 or Less |
|
| IPP 6 |
Purchasing Authority Guidelines |
|
| IPP 7 |
Cash With Order/Cash Advance Order |
|
| IPP 8 |
Attachments and Attached Lists of Items for Purchase Orders |
|
| IPP 9 |
Competitive Bid Process for Simplified Bids |
Simplified Bid Request form
Special Conditions of Bid
Simplified Bid Summary Sheet |
| IPP 10 |
Fair Price Analysis |
|
| IPP 11 |
Change and Cancellation Orders |
How To Complete A Change Order for an Existing Purchase Order
How To Complete A Cancellation Order (Cancel a PO) |
| IPP 12 |
Insurance: (Liabilities, Worker Compensation, Loaner Equipment) |
Certificates of Insurance Lookup |
| IPP 13 |
Telephone and Visitor Procedures |
|
| IPP 14 |
Waiver of the Competitive Process |
PPP #19 |
| IPP 15 |
Signatory Authority/Contract Review |
Contract Signature Authority Memo |
| IPP 16 |
Evaluation of Samples & Demonstrations & Conducting Reference Checks and Site Visits for Request for Bid, Request for Proposal and Invitation to Submit Plan |
Certification of Site Visit form |
| IPP 17 |
Contracts, Publishing and Distribution |
Contracts Index |
| IPP 18 |
Telephone Bids Submitted in Lieu of Sealed Bid Documents |
DELETED 11/18/2010 |
| IPP 20 |
PO Ready Requisition Process |
Requisition Generator User Guide |
| IPP 21 |
Intent to Award/Notice of Award Letter Process |
|
| IPP 22 |
Protest of an Award Process (Services Only) |
|
| IPP 23 |
Bid Process, Official Sealed |
Special Conditions of Bid SCOB - For Contracts
Special Conditions of Bid SCOB -
for specific bids
Itemized Bid List
Incoming Request for Bid form (worksheet for
Bid Processing)
Standard Terms and Conditions of Bid
Special Conditions of Bid - for Proposals
Unique Clauses |
| IPP 24 |
Entertainers/Speakers |
Entertainment Contract
Speaker Contract
Standard Rider |
| IPP 25 |
Notification of Bid Results (NOBR) |
|
| IPP 26 |
Special Approvals Processes |
|
| IPP 27 |
Brand/Trade Name Specifications |
|
| IPP 28 |
Minority Reporting |
|
| IPP 29 |
Request For Purchasing Authority (RPA) |
Request for Purchasing Authority (RPA) form |
| IPP 30 |
Evaluation, Trial or Loaner Product/Equipment |
Product Evaluation Letter
Product Evaluation Agreement |
| IPP 31 |
Academic Support Services Orders and Agreements (ASSO) |
ASSA sole source justification form
Academic Support Services Agreement (ASSA)
|
| IPP 32 |
30 Foot Truck |
|
| IPP 33 |
Complaint Response Process |
DOA Vendor/Contractor Performance form |
| IPP 35 |
Bankruptcy/Creditors Notice |
|
| IPP 36 |
Continuing Order Requisitions (CORS) |
How To Correctly Handle a COR (Continuing Order Requisition) |
| IPP 37 |
Vehicle Purchases Process |
|
| IPP 39 |
Illegal Purchase Process |
Letter #1: Illegal Purchase
Letter #2: Illegal Purchase of Services
Letter #3: Justification of illegal purchase over $5,000.00
Letter #4: Justification of illegal purchase over $50.00 - printing |
| IPP 42 |
Agreements, Leases & Licenses (ALL) Files |
|
| IPP 43 |
Blanket-Type Orders |
How To Set Up an External Blanket Order
How To Set Up An External Contract Blanket Order |
| IPP 47 |
Records, Public Access |
|
| IPP 49 |
Trade-Ins |
|
| IPP 50 |
Request for Proposal (RFP) |
Assurance of Compliance with Procedures and Ethical Guidelines for the Proposal Evaluation
Evaluation Team Final Report |
| IPP 51 |
Hotels, Off Campus Catering, Booth Commercial or Residential Space and Rental Contracts or Agreements |
|
| IPP 52 |
Emergency Procedure/Purchasing System Down |
|
| IPP 53 |
Audit of Purchases |
|
| IPP 54 |
Disposal of Surplus Property Through Trade-In or Offer-To-Sell |
Surplus Property Evaluation Form |
| IPP 55 |
Conflict of Interest |
Conflict of Interest form |
| IPP 56 |
Contract Information Request (CIR) |
Contract Information Requests (CIR) |
| IPP 58 |
Contract Management, Development and Administration |
|
| IPP 59 |
Processing Emergency Transactions |
ET Instructions
How to Process an ET
|
| IPP 60 |
Contractual Services |
|
| IPP 100 |
Alternative Work Schedules |
|
| IPP 101 |
Office Policy |
|
| IPP 102 |
MDS/SWAP Attendance Policy |
|
| IPP 200 |
Collection of Surplus Property |
|
| IPP 201 |
Sales of Surplus Equipment at SWAP |
|
| IPP 203 |
Storage and Distribution of Non-MDS Inventory |
|
| IPP 204 |
MDS Return Policy |
|
| IPP 205 |
Materials Distribution Services (MDS) Pricing Policy |
|
| IPP 208 |
Sale of "Items at Other Locations" |
|
| IPP 209 |
MDS Inventory Adjustments |
|
| IPP 210 |
Charges for Pick-ups of Surplus Property |
|
