Dated:9/27/11
Replaces:3/25/04
Internal Policy and Procedures
Conflict of Interest
POLICY:
When Purchasing Services receives a requisition to be processed for a vendor that is owned by a University Employee we must determine if the situation presents a conflict of interest. The Agent of Record will be responsible for preparing the documentation to be sent to the Supervisor of the Employee to have their approval that it is not a conflict of interest.
PROCEDURES:
1. When the Requisition Entry staff enter the requisition and receive the notification via vendor file that this vendor is owned by a University employee, Requisition Entry will return the requisition to the Agent of Record.
2. The Agent of Record will prepare the Conflict of Interest form and forward the form to the department.
3. All orders will be held until a satisfactory response is received.
4. If there is not a conflict of interest, process the order and file the approved form in the Vendor files.
5. If there is a conflict of interest, contact your supervisor for the next appropriate step.
References:
Office of Human Resources Development