Dated: 07/19/11
Replaces: 12/05/06
Internal Policy and Procedures
Charges for Pick-ups of Surplus Property
POLICY:
This policy is to define circumstances when it will be necessary for the UW-Madison Surplus With A Purpose (SWAP) to charge for pick-up (transportation) costs.
PROCEDURES:
1. CHARGES FOR PICK-UPS:
When a pick-up request is submitted to SWAP for surplus materials, there will generally be no direct charge for freight, except as noted below.
1.1 If the department or agency requires the pick-up to be made sooner than 10 days from submitting the form, an emergency transaction fee of $75 if MDS picks the item(s) up or the transportation costs from a contracted vendor will be charged to the stated MDS account number for the pick-up.
1.2 For large shipments that cannot be handled by MDS staff in the normal course of business, work may be contracted out with a moving company and the charges may be passed back to the department or agency. In some special cases, charges may be absorbed by SWAP as part of the sale revenue. Such arrangements will be confirmed by e-mail communication prior to the pick-up or sale of any items.
1.3 A department or agency can elect to make independent arrangements with contracted vendors to send items to SWAP. The cost of this service is the responsibility of the department or agency.
2. OPTIONS OF EFFICIENCY
2.1 An option to have an evaluation of the surplus goods in question by SWAP will help with efficient and proper disposition thus reducing costs for all departments and agencies.