Number IPP 208

Dated: 07/19/11
Replaces: 07/08/02

Internal Policy and Procedures

Sale of "Items at Other Locations"

POLICY:

  • Purchasing Services has the SOLE authority for disposal of surplus property at UW-Madison, other than titled and licensed vehicles, which are handled in accordance with PPP 17.
  • Purchasing Services is responsible for the proper disposition of trade-in or surplus (PRO-F-3) property at a fair market value (IPP 10), and for the benefit of UW-Madison in a timely manner.
  • This disposition can include Trade-in (IPP 49), sale of the property outright through the Offer to Sell (OTS) process (IPP 54), sale of ("Items at Other Locations") via SWAP web site, sale of the property through the Surplus With A Purpose (SWAP) procedure (PPP 18) whichever is judged to be in the best interests of the State.
  • The decision of which method to use is based on value, size, quantity, uniqueness and timing.

PROCEDURE "ITEMS AT OTHER LOCATIONS":

  1. Items at other locations and/or large building/floor clean-outs may be handled in one of the following methods:  Sell the items via the on-line auction, bring the items to SWAP, trade the items in on new items or contact the SWAP manager to schedule a walk through to view the items and determine best method of disposition. Preferably, enough notice would be given to SWAP to determine best method of disposition.
  2. The department or agency must provide a detailed list of the items to be sold and a contact person to handle calls and viewing on site. The contact person shall be responsible to help see the disposition process through to completion.

References:

PPP17 - Vehicle, Purchase/Lease, New/Used, Replacement and Disposal
PPP18 - Disposal of Surplus University Property
IPP10 - Fair Price Analysis
IPP49 - Disposal of University Surplus Property through Trade-in
IPP54 - Disposal of University Surplus Property through Offer to Sell or Trade In.
PRO-F-3 - Surplus Property Disposal-Non Vehicles