In addition to the Division of Business Services’ Attendance and Punctuality Policy, the following procedures apply to MDS/ SWAP staff. PROCEDURES: 1. Scheduled Absences: 1.1. Employees are expected to begin and end the workday based on their established work schedules. 1.2. Requests for five or more consecutive days off should be made by February 28th of each year. Requests for single day absences will be submitted between March 1 and March 31 each year. Approval of requests submitted during this time period will be based on seniority. 1.3. After March 31, requests for time off will be approved on a first come, first serve basis. 1.4. One staff person in each operating unit may be scheduled off
at one time. The supervisor may grant exceptions based on operational
needs of the organization. Operating units are Delivery, MDS Warehouse,
SWAP, Customer Services and Accounting. 1.6. Employees must submit an Employee Leave/Comp Time Request form (See example below) and obtain approval from your supervisor prior to the scheduled absence. You will also find the leave form in Word by clicking File, New, EMPLOYEE LEAVE. 2. Unscheduled Absences: 2.1. To report an unscheduled absence or tardiness, employees must call 497-4400 before your designated start time and leave a message.· . Customer Service call 497-4404 Before 8:30 AM, Customer Service will send an e-mail to the management team advising them of the absence. Managers will advise other staff as necessary. 2.2. Employees are expected to give the reason for the absence and when you expect to return to work. 2.3. It is expected that employees will personally call to report the absence. However, it is recognized that in unusual, nonrecurring situations, this may not be possible. An explanation of the emergency situation will be required. 2.4. Continued absence for multiple days must be reported each
day. An exception may be granted for special circumstances such
as hospitalization. 3. Make Up Time: 3.1 Employees must obtain approval from your supervisor before making up time. Make-up time will not be approved on a regular, routine basis or when the workload does not justify it. 3.2 Employees may make up a maximum of two hours in the same workweek when an exceptional, nonrecurring request is approved. 3.3 Employees may make up time for absences due to inclement weather during the same workweek according to the Classified Personnel Office policy. You may find this policy at http://www.ohr.wisc.edu/polproced/cppp/cpppchp16-04.html. 3.4 With prior approval, acceptable methods for making up time include: · temporarily adjusting your regular work shift 4. Overtime: 4.1. Employees may not work overtime unless a supervisor pre-approves
the overtime. (example)EMPLOYEE LEAVE/COMP TIME REQUEST
In my absence _____________________________ will cover for me. Employee Signature: ________________________ Supervisor Signature: _______________________ Leave Type:
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