PARKING PERMITS-ANNUAL HANGTAGS

Non-UW-Madison users contact: Vendor Representative

“D” F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED

LOT 1 ITEM PRICES (APPLICABLE TO INITIAL STOCKING ORDERS AND SUPPLEMENTAL ORDERS)

LOT 2 SET-UP CHARGES (APPLICABLE TO SUPPLEMENTAL ORDERS ONLY)

Set-up charges above only apply for Supplemental Orders.  No set-up charges shall be permitted for the Initial Stocking Order of each contract year.  The University reserves the right to negotiate the amount of set-up charges for Supplemental Orders on a case-by-case basis.  The University does not expect to place Supplemental Orders for most items, nor does the University expect to make a Supplemental Order every year.

SUPPLMENTAL CHARGES are described as but not limited to art time to reset layout of printing selected permit types, the time of programming, numbering, barcodes and RFID inlays, and the amount of stock required to set press for printing.  These charges will be negotiated on a case-by-case basis depending on quantities and products being ordered.

2013-2014 Annual Permit Order
Specifications

The following are initial specifications and order estimates of the products desired in a typical Annual Parking Permit order. Permits shall be received by the University no more than 40 business days from the time of proof approval unless agreed upon by both the University and the Contractor.

The University will advise the Contractor of changes to:  color, artwork, serial numbers and any other changes for subsequent years of the contract.  Quantity of permits for each area will vary annually.

1.        Hangtag Material Specifications

           1.1         The hangtags shall consist of three (3) layers.  The center layer shall be a single layer, highly filled micro porous, plastic film 5-10 mils in thickness.  The center layer must not delaminate under the demand of normal hangtag applications.  The center layer shall be sandwiched between two 5-10 mil polyester outer layers with an aggressive adhesive.  The total thickness of the hangtags will be between 20-30 mils. 

           1.2         The hangtag construction will exhibit no color change when tested 400 hours AATTC, 16-A method and will develop only minimal curl in sunlight for one 91) year.  Minimal curl will be 3/8" in a 2 3/4” dimension when exposed to sunlight in use on an automobile rearview mirror.  This measurement is the evaluation of the top of the arc to a place upon which the sample rests.

           1.3         The permits must be guaranteed to perform satisfactorily in the heat and not to break in the cold and withstand the general intended use with daily handling and transferring.

           1.4         Specifications for each permit type.  Unless otherwise shown in the example, each permit will have four rounded corners and a special die notch cut for easy application, to hang from a rearview mirror.

2.        Sticker Material Specifications

           2.1         Material for Item #19 Business Alternate Adhesive Stickers shall be made of a flexible material that when combined with a strong adhesive makes the permit almost impossible to remove in one piece (known as “destructive material”). The thermal die cut must be clean to allow for clear initial removal of the sticker from the liner without the sticker breaking apart. Strong adhesive shall be placed on the back of the stickers and liner, opposite of the permit number information.

           2.2         Material for Items # 20 & 21 (Motorcycle and Moped permit stickers) shall be made of flexible material that when combined with strong adhesive the sticker will adhere to metallic and plastic surfaces in temperatures up to 30 degrees below zero for at least one year. Individual stickers shall be on liner paper printed on the reverse side (see item descriptions for specific requirements).  Permit text, number and barcodes shall be printed on light reflective material. The liner shall have a scalloped slit to make peeling easier during installation and to help prevent breakage of sticker.

           2.3         Material for Item #22b (the Adhesive Window Sticker version of the Gate Access Credential) shall be made of flexible material that has specific permit assignment information printed to read from outside of vehicle glass. Very strong adhesive will be applied over the assignment information as to make the sticker tamper resistant and difficult to remove in one piece after being affixed to inside of window. A transparent paper liner shall allow customer to see through to the permit information when handling and before sticker is affixed to window. The liner shall also have a scalloped slit to make peeling easier during installation and to help prevent breakage of sticker.

3.        General Hangtag or Sticker Specifications

           3.1         All printing and numbering on permits shall be done using sun and fade resistant inks that will remain in good legible condition for a period of one (1) year after permit has been in use on vehicle. Proprietary artwork for the permits shall be provided by the customer to the Contractor. The Contractor shall be able to work with photographs and other graphic elements electronically before printing to provide graphic effects desired by the customer (such as opacity).

           3.2         A holographic foil (with varying colors each year) shall be used as a security measure. The design of the security element will be supplied by UW Transportation Services to the Contractor at the time of order (currently shown with the UW Transportation Services logo on most items). The logo will be reverse cutout from the foil with clear lettering detail similar to a laser cut.

           3.3         Numbering shall be consecutively numbered on both sides of permits in accurate sequences with legible numbers for each lot series (see item descriptions for specific requirements).  Erasures, strike-overs and misprints will not be acceptable.  Guaranteed no missing or duplicate numbers on all hangtags is required.  Listing missing numbers is not acceptable.

           3.4         Barcodes shall be fully compatible with Motorola Barcode Imager DS457.

           3.5         Radio Frequency Identification (RFID) chips shall be encode with the same human readable and barcode Permit Serial #. They shall be fully compatible with Nedap Upass Reach EPC Gen2 RFID Reader. All RFID chips shall be embedded in the hangtag and decals.

4.        Preproduction Proofs
Proofs will be required for all Initial Stocking Orders and Supplemental Orders prior to actual printing.  The University will respond affirmatively with acceptance or modification of proofs. 

Proofs must be received by the University within ten (10) calendar days after the Contractor receives the purchase order and any artwork to be provided by the University. 

NOTE: Production commenced before receipt of a Purchase Order and approved proofs may be deemed  unauthorized and shall not obligate the University to acceptance or payment.

5.        Packaging Specifications

           5.1         Each permit type shall be packaged in durable corrugated cartons (inside cartons).  The inside cartons shall be of sufficient depth to be flush with or higher than the level of the permits contained therein.  Packing paper or air packing pillows may be used to fill empty areas of any carton.  No Styrofoam please.

           5.2         Multiple inside cartons may be placed into a larger shipping carton for ease of shipping purposes. 

           5.3         Each inside carton, as well as the shipping cartons, must contain a label which shall have the quantity of the permits contained therein and the lowest and highest serial number printed. 

           5.4         All inside cartons and shipping cartons shall be sealed with tamper evident tape having a logo or other design which will reveal the carton has been opened and cannot be resealed without obvious detection.

           5.5         Initial Stocking Orders should be shipped as the total quantity ordered for a permit type has been produced (ship as permits are completed instead of shipping entire order at once). 

6.        Training Samples
Three or four  “extra” permits of each item number must accompany the order to serve as samples. Text reading “SAMPLE” should be printed on each of these.  Training samples for permits requiring a lot name, number, and/or serial numbers may be made generic.  For example the training sample may say "Lot #", "Lot Name", and serial number "123456789" rather than "Lot 27", "Nicholas Hall Garage", "140060001".

SPECIFICATIONS

Item #1  Annual Baselot Permit for Gated Lots with RFID and named Ramps/Garages

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 with 5/16-inch space between bottom of barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Encoded RFID chip (gen 2) on the right side
6. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
7. The specific Ramp or Garage name will be printed above the lot # in parentheses

Item #2  Annual Flex Permit for Gated Lots with RFID and named Ramps/Garages

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Encoded RFID chip (gen 2) on the right side
6. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
7. The specific Ramp or Garage name will be printed above the lot # in parentheses
8. Verrus Location number (in black text) on back of permit shall change with lot #

Item #3  Annual Baselot Permit for Non-Gated Lots

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)

Item #4  Annual Flex Permit for Non-Gated Lots

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
6. Verrus Location number (in black text) on back of permit shall change with Lot number change

Item #5   Department Service Permit

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Encoded RFID chip (gen 2) on the right side
6. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
7. Restriction text on back side of permit shall be in white text on black background

Item #6   Government/Press Permit

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
6. Restriction text on back side of permit shall be in white text on black background

Item #7   Vendor Permit

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
6. Restriction text on back side of permit shall be in white text on black background

Item #8  Afternoon Permit

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
6. Restriction text on back side of permit shall be in white text on black background

Item #9  Night Permit

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
6. Restriction text on back side of permit shall be in white text on black background

Item #10  Night Permit  for Gated Lots

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
6. Restriction text on back side of permit shall be in white text on black background
7. The specific Ramp or Garage name will be printed above the lot # in parentheses

Items # 11 & 12   Restricted Permits for Gated Lots (pre-printed for MBA programs)

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Encoded RFID chip (gen 2) on the right side
6. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)

Items #13, 14, 15  – Monthly Disabled, Restricted and Monthly Non-Gated Lot Permits

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Transportation Services logo shall appear in black on the back side.
6. Item #15, Lot # “E” shall be left adjusted

Item #16   Reserved Stall Permits for Non-Gated Lots

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Transportation Services logo shall appear in black on the back side.
6. Lot # “R” shall be left adjusted

Item #17   Carpool Permits for Non-Gated Lots

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
6. Restriction text on back side of permit shall be in white text on black background

Item #18   Carpool Permits for Gated Lots

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 with 5/16-inch space between bottom of barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Encoded RFID chip (gen 2) on the right side
6. Unique Transportation Services logo design reversed cutout on rectangle with holographic foil background (this year’s color will be green holographic foil)
7. The specific Ramp or Garage name will be printed above the lot # in parentheses

Item #19   Business Alternate Adhesive Sticker

1. One rectangular shaped sticker (approx. 1 ⅝” x ⅞”) with rounded corners and thermal die cut on larger backing liner.
2. Barcode 128 and corresponding 9-digit serial number printed on larger backing liner sheet for each individual sticker.
3. Material is classified as “destructive”, meaning sticker will come off in pieces after being affixed to permit. Adhesive on back.
4. Color foil background (red foil this year) with reverse cutout text “Business Alternate” in white. Remainder of permit with black text on white background “destructive” material.

Item #20   Motorcycle Adhesive Sticker

1. Product: Reflective Sticker.  
2. Design: Hexagonal with 1-inch long sides.
3. Color: Green background color (color will vary from year-to-year)
4. Front side with graphic logo and text in black (Barcode 128 with corresponding 8 digit serial number in black on white safety area).
5. Adhesive on back side with black graphic and text printed on paper backing liner.

Item #21  Moped/Motor Scooter Adhesive Sticker

1. Product: Reflective Sticker.
2. Design: roughly 2 1/8 inches wide by 2.5 inches long. Shape is negotiable but text size must remain .
3. Color: Green background color (color will vary from year-to-year)
4. Front side with graphic logo and text in black (Barcode 128 with corresponding 8 digit serial number in black on white safety area).
5. Adhesive on back side with black graphic and text printed on paper backing liner.

Item #22a   Gate Access Credential with RFID – Hangtag version

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Hangtag material: 3-layers totaling 20-30 mils in thickness
3. Front side with color photograph/graphic and back side color (this year is Pantone DS 286-2 U) with white safety area around the barcode 128 and 5/16-inch space between barcode and edge of hangtag
4. Full 9-digit serial # printed on both sides
5. Encoded RFID chip (gen 2) on the right side

Item #22b   Gate Access Credential with RFID – Window Decal version

1. Size 2 ¾” w x 5 ¾” h with unique shape notch hole for hangtag operation
2. Decal material: see description in specifications listed above
3. Front side with color graphic and back side black and white (this year’s color is  Pantone DS 286-2 U) with white safety area around the barcode 128
4. Encoded RFID chip (gen 2) on the right side

Revision History