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ELECTRICIAN REPAIR AND MAINTENANCE SERVICES

(contract last updated 05/24/2017)

SCOPE:  Contract  for Electrician services including electrical repair and maintenance work as needed by the University.  Single jobs shall not exceed the maximum limits allowed under “projects,” Prevailing Wage and Limited Trades Policies and statutes.  This work falls under the definition of “limited trades work” as defined in Wis. Stats. Ch. 16.70(7). 

 

This work may be of an emergency nature and therefore the Contractor must have the ability to respond to University calls at any time and respond on site within two hours if the emergency requires. 

 

The University will designate a staff person, hereinafter referred to as the “Owner Representative”, to coordinate the services of the Contractor.

All work must be performed in accordance with the State of Wisconsin, Department of Administration (DOA), Division of Facilities Development (DFD), Master Specifications, Division 26 – Electrical.

ELIGIBLE PURCHASERS FOR THIS SPECIAL APPROVALS CONTRACT

UW Madison Departments Authorized to Write Orders: Physical Plant; University Housing; and Memorial Union.

 

SPECIAL APPROVALS CONTRACT: Other UW Madison Departments: See PPP 4 -- Special Approvals @ http://www.bussvc.wisc.edu/purch/ppp4.html for instructions.

 

Other UW Campus/State Agencies/ Municipalities:  Non-restricted

All University Buildings:  For all jobs, regardless of Ordering Department, the Contractor shall notify Physical Plant’s Customer Service at 608-263-3333, DAILY prior to starting work in ANY University building and advise of actual physical location (address, building name, room number, etc.) within that building.  Contractor may presume that job site entry is permitted as soon as phone notice is given; no affirmative response by Physical Plant will be made.

 

University Housing Buildings:

In addition to notification required in Section 6.8.1 above, the Contractor must notify the    appropriate University Housing’s physical facilities offices  a minimum of 48 hours prior to start of work for access to all University Housing buildings or residence halls.  It is a University Housing Policy to notify its residents 24 hours prior to any work being performed.  The University Housing Representative will then give the Contractor instructions on how to gain access to the building or outside area where work needs to be done.

 

NO work is permitted prior to 9:00 a.m. within residence halls and University Apartments residences unless previous arrangements have been made.  All work must come to an end and all keys must be turned back into the office prior to 4:30 p.m. each work day, unless previous arrangements have been made.

 

The list of University Housing contacts will be provided to the Contractor upon Contract award.  This list will include phone, fax number and e-mail address for contacts for each residence hall, food service and family residential areas.

 

All Other University Buildings (Other than University Housing):

In addition to notification required in Section 6.8.1 above, the Contractor must notify the appropriate University representative’s offices a minimum of 48 hours prior to start of work.  All work must come to an end and all keys must be turned back into the office prior to 4:30 p.m. each work day, unless previous arrangements have been made.

 

The Ordering Department will provide the Contractor with the appropriate University Building Contact upon order placement.


CONTRACT # DESCRIPTION
17-5888 ELECTRICIAN REPAIR AND MAINTENANCE SERVICES
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Brad Bauman
(608) 265-1462 FAX (608) 262-4467
brad.bauman@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
ELIGIBLE PURCHASERS FOR THIS SPECIAL APPROVALS CONTRACT: UW Madison Departments Authorized to Write Orders: Physical Plant; University Housing; and Memorial Union.

SPECIAL APPROVALS CONTRACT: Other UW Madison Departments: See PPP 4 -- Special Approvals @ http://www.bussvc.wisc.edu/purch/ppp4.html for instructions.

Other UW Campus/State Agencies/Municipalities: Non-restricted.

CONTRACT LIMITATIONS:

This contract is limited so no single job shall have a total cost, including all parts and labor, greater than the limits set by the State of Wisconsin Prevailing Wage or Limited Trades Policies and Statute. Where releases are given, each release defines the scope of a job; one release per job.

Maintenance, Repair and Replacement:  Single jobs shall not exceed a total cost of $30,000.00.  Work falls under the definition of “limited trades work” as defined in Wis. Stats. Ch. 16.70(7). 

Equipment:  No equipment shall be purchased against this Contract.     

Tools:  Contractor shall not invoice the University for any tools needed to perform work under this Contract.

COOPERATIVE PURCHASING: YES
CONTRACT TERM: April 1, 2017 through March 31, 2021, with automatic renewal extensions to March 31, 2023, unless amended, cancelled or rebid.

Vendor(s)
144365
Captain Electric Company
10514 W Bluemound Rd
Wauwatosa, WI 53226
     
Sales Representative: PHONE # FAX #
Raul Castill 414-736-3747  
E-mail captainelectriccompany@gmail.com
  PHONE # FAX #

Ordering/Expediting:

Juan Balderas

414-234-6256  

Invoice Information:

Juan Balderas

414-234-6256  

Returns:

Ralf Castill

414-736-3747  

Supplier Diversity Reporting:

Juan Balderas

414-234-6256  
Website: www.captainelectriccompany.com
Commodity Code

914-38

928-38

936-25

Federal Employee ID # (FEIN) 01-0717213
F.O.B.

“I” F.O.B. DESTINATION AND INSTALLED

“V” F.O.B. SERVICE/MAINTENANCE
Terms: N/30
Invoicing: SEE BELOW
Warranty:

Contractor will honor manufacturer standard warranty on items and/or parts purchased under this contract.

Hourly Rates: Click here for rates.

Vendor(s)
013648
Forward Electric Inc
6909 Raywood Rd
Madison, WI 53713
     
Sales Representative: PHONE # FAX #
Mark Loeffelholz 608-444-2117 608-221-9307
E-mail mark@forwardelectric.com
  PHONE # FAX #

Ordering/Expediting:

Mark Loeffelholz

608-444-2117 608-221-9307

Invoice Information:

Niko Loeffelholz

608-442-1945 608-221-9307

Returns:

Mark Loeffelholz

608-444-2117 608-221-9307

Supplier Diversity Reporting:

Mark Loeffelholz

608-444-2117 608-221-9307
Website: www.forwardelectric.com
Commodity Code

914-38

928-38

936-25

Federal Employee ID # (FEIN) 39-1346265
F.O.B.

“I” F.O.B. DESTINATION AND INSTALLED “V” F.O.B. SERVICE/MAINTENANCE

Terms: N/30
Invoicing: SEE BELOW
Warranty:

Contractor will honor manufacturer standard warranty on items and/or parts purchased under this contract.

Hourly Rates: Click here for rates.

Vendor(s)
040715
Staff Electric Company Inc
2213 Industrial Dr
Madison, WI 53713
     
Sales Representative: PHONE # FAX #

Don Zimmerman

608-259-1028 608-222-7346
E-mail dzimmerman@staffelectric.com
  PHONE # FAX #

Ordering/Expediting:

Don Zimmerman

608-259-1028 608-222-7346

Invoice Information:

Dale Coppock

262-790-8333 262-783-1387

Returns:

Don Zimmerman

608-259-1028 608-222-7346

Supplier Diversity Reporting:

Kurt Wildner

262-790-8347 262-790-1044
Website: www.staffelectric.com
Commodity Code

914-38

928-38

936-25

Federal Employee ID # (FEIN) 39-0629300
F.O.B.

“I” F.O.B. DESTINATION AND INSTALLED

“V” F.O.B. SERVICE/MAINTENANCE
Terms: N/30
Invoicing: SEE BELOW
Warranty: Contractor will honor manufacturer standard warranty on items and/or parts purchased under this contract.
Hourly Rates: Click here for rates.

Vendor(s)
106428
Westphal & Company Inc
14 Marsh Court
Madison, WI 53718
     
Sales Representative: PHONE # FAX #
John Desens 608-216-9554 608-222-0230
E-mail jdesens@westphalec.com
  PHONE # FAX #

Ordering/Expediting:

Mitch Larson

608-216-9573 608-222-0230

Invoice Information:

Mitch Larson

608-216-9573 608-222-0230

Returns:

Mitch Larson

608-216-9573 608-222-0230

Supplier Diversity Reporting:

Mitch Larson

608-216-9573 608-222-0230
Website: www.westphalec.com
Commodity Code

914-38

928-38

936-25

Federal Employee ID # (FEIN) 39-0857582
F.O.B.

“I” F.O.B. DESTINATION AND INSTALLED

“V” F.O.B. SERVICE/MAINTENANCE
Terms: N/30
Invoicing: SEE BELOW
Warranty: Contractor will honor manufacturer standard warranty on items and/or parts purchased under this contract.
Hourly Rates: Click here for rates.

SPECIFICATIONS

 

1. Warranty: Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts purchased under this contract.  Bidder should indicate warranty term on Bidder Response Sheet and should enclose standard warranty documents with your bid. Contractor shall warranty all workmanship and materials for a period of one year from date of completion as established by date of final approval by the Ordering Department or payment of final invoice, whichever is later.  The Contractor shall, at no cost to the University, provide labor and materials necessary to correct any defects found during the warranty period.

 

2. Bid must include labor and travel time during stated service hours.  University service hours shall be defined as 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding holidays. No other charges will be paid on this contract. For example, portal to portal, mileage, travel, truck charges, per diem, meals, hotels, or any other charges not outlined on this contract will be paid to the contractor.

 

3. Purchasing shall have the option to contract with another vendor for service if Contractor is unable to provide the service in a timely manner.

 

4. In the event of an emergency situation (pandemic, snow storm, etc.), Contractor shall provide the University with the items/services on this bid as required. An emergency preparedness plan to serve the University and the items/services that are available to meet emergency needs shall be provided upon request. Minimally, this plan should include emergency contact information, product and service level availability, staffing, equipment, and logistics plan.

 

5. Employee Identification: All Contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented.  Any identification must be provided by the Contractor at the Contractor’s cost.  Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

 

6. Prevailing Wage Rate: Work provided under this project shall be in accordance with Sec. 103.49 Wis. Stats when applicable.

 

7. Access To Facilities:

  • Contractor shall make arrangements with the Ordering Department for access to University facilities.  The University will provide Contractor with keys required for access to service areas.  NO BUILDING KEYS MAY BE COPIED.  All keys shall remain in the building at all times and must be returned at the end of each day of the job unless previous arrangements have been made.  Contractor's employees shall not admit anyone (except other Contractor employees) to areas controlled by a key in their possession.
  • If keys are lost, Contractor shall reimburse the University for the cost of replacement keys, cores and labor.  This means that Contractor’s replacement cost for lost master keys could result in replacement costs of $100,000.00 or more.

 

8. Performance/Work Standards:

  • Contractor shall provide all materials and Journey Worker Electrician and Apprentice Electricians shall perform all work in compliance with the most current verions of:
    • The State of Wisconsin, Department of Administration (DOA), Division of Facilities Development (DFD) Master Specifications, Division 26 – Electrical.  For more information, refer to the DFD website: http://www.doa.state.wi.us/Default.aspx?Page=6b07dad3-e79a-4379-bbe0-3040f623c8aa
    • The Wisconsin State Electrical Code Volumes 1 and 2,
    • The National Electrical Code (American National Standards Institute/National Fire Protection Association) (ANSI/NFPA 70),
    • Other applicable National Fire Protection Association codes
    • The National Electrical Safety Code, and
    • Present manufacturing standards including the National Electrical Manufacturers Association (NEMA).
  • Contractor shall have under their employ at all times at least one employee who holds (and maintains) a State of Wisconsin Master Electrician Certificate. Contractors Journey Worker Electrician and Apprentice Electricians shall perform their work under the direction of a State of Wisconsin Certified Master Electrician. There shall be no additional charges for oversight by Master Electrician.
  • Contractor shall have in its employ, or under its control, sufficient qualified and competent Journey Worker Electricians and Apprentice Electricians who will install complete systems, pull wire, install fiber optic and coaxial cable, terminate voice and data cabling with University supplied connectors, install electrical boxes and electric service to work areas, troubleshoot electrical failures in equipment and systems, and perform other work as required.
  • The Contractor shall employ only such workers as are skilled in the tasks to which they are assigned.  The University reserves the right to require the Contractor to remove and/or not to assign any employee including Journey Worker Electricians and Apprentice Electricians the University deems incompetent, careless, insubordinate, or otherwise objectionable to working on University jobs.
  • Contractor shall perform work in University buildings and outside areas as directed, and shall perform work promptly and in accordance with a schedule or work program, as approved by the Owner Representative.
  • Contractors shall provide, at Contractor’s expense, all tools of the trade and equipment necessary to perform the work to University specifications.
  • Contractor shall ensure that a minimum of one (1) Journey Worker Electrician is on the work site at all times to oversee work.
  • Contractor shall maintain a daily time sheet and material list for every job.
  • Contractor shall ensure that all installations shall be concealed or surface mounted and be consistent with existing conditions.  Any variations of these conditions must be approved by Owner Representative prior to the work being started.
  • Sealing and Firestopping:  The Contractor shall be responsible for all sealing and firestopping of sleeves and openings between conduits, cable trays, wireways, troughs, cablebus, bus duct, etc., and structural or partition opening.  The Contractor shall use products that have a rating of not less than the rating of the wall or floor that was penetrated.  Contractor shall use any combination of materials necessary to provide a UL listed system for each firestopping system required under this Contract.  Contractor shall only use workers skilled in such work to do the sealing and firestopping.  Sealant used must be of a material that can be painted where applicable.
  • If required, Contractor shall move equipment and/or furniture to perform work.
  • Contractor shall provide data, voice, fiber optic and coaxial cabling test results to meet Electronic Industries Association/Telecommunications Industry Association standards and standards set in the Telecommunications Guidelines for Structured Building Wiring Systems, (State of Wisconsin-DOA/DFD guidelines).
  • Any equipment, tools or materials owned by the Contractor left on the job site are the Contractors responsibility.  The University does not take any responsibility for these items and their safety.
  • As directed by the University, the Contractor shall coordinate the work with adjacent work and shall cooperate with all other trades so as to facilitate the general progress of the work.  Interference with, or inconvenience to University operations shall be kept to a minimum.  All exits, doors, passageways, and walks are to be kept in an unobstructed manner at all times.  In no case will any Contractor be permitted to prohibit or limit from the premises or work, any other Contractor or their employees, or interfere with any other Contractor in the execution or installation of their work.

 

9. Removal of Debris and Hazardous Waste:

  • The Contractor shall clean up and remove all non-hazardous debris from the job site, on a daily basis, and dispose of all debris at a State of Wisconsin licensed solid waste landfill.  The Contractor shall not leave debris on University property, in University dumpsters, or in any non-Contractor owned dumpster.  The contractor shall not incinerate debris, and/or dump waste by/in the street or road.
  • If debris could be identified as hazardous waste, Contractor must contact THE UNIVERSITY’S Environment Health & Safety Department at 608-265-5000 for proper hazardous waste disposal procedures.
  • No item, material or components shall be salvaged by the Contractor or any party.

 

10. Site Restoration:  The Contractor shall restore job site to original condition to the satisfaction of the Owner Representative.  Contractor shall repair all surfaces, such as wall patching and painting, when required.  The Contractor shall repair all damage to new and existing equipment resulting from its work.  When the job is complete, the Contractor shall remove all tools, excess material and equipment, etc., from the site.

 

11. Environmentally Friendly (“Green”) Product:  Contractors are encouraged to identify products that are made of recycled products, that use environmentally friendly production methods, or that can be recycled at the end of their service life.  The UW will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.


Revision History
(5/11/17): updated to correct sales rep for Captain Electric Company and add an item for Westphal & Company Inc.
(5/24/17): updated hourly rates for Staff Electric Company Inc effective June 1, 2017.
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