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SHIPPING SERVICES

04-5886

SHIPPING SERVICES

Non-UW-Madison users contact: Vendor Representative

For this contract, there are two methods of online ordering with various payment options available. For the first method, UPS staff will assist Customers to establish unique customer profiles that will be used for online ordering. For this method:

Credit card or Procurement Card orders will be handled by the Contractor in the same way as any other Credit Card purchase. Contractor will be responsible for authenticating the validity of any credit card presented. For those Customers who use Direct Charge or Direct Billing as a method of payment for services in their profiles, the Contractor will provide billing to:

UW Madison-Accounts Payable
21 N Park St, Suite 5301
Madison, WI 53715-1218

At a minimum, each direct charge or direct bill invoice must include:

• Invoice Number Individual Purchase Reference Number
• Contractor’s service description Date of Service
• Quantity Ship From and Ship to Locations
• Unit price and extended price per the Contract

Under this model, the Contractor will be required to help the customer using direct billing methods set up funding lines that will be used and referenced in the billing from the contractor. Electronic invoicing will be added at some point in the future.

For Method 2, there will be a “generic” logon and ID that can be used by customers to access the UPS/UW Madison Contract pricing and website.

Credit card or Procurement Card orders will be handled by the Contractor in the same way as any other Credit Card purchase. Contractor will be responsible for authenticating the validity of any credit card presented.

Non-online ordering processes are also available under this contract and include the use of traditional purchase orders, prepaid stamps, and Materials Distribution Services of UW Madison.

The UPS shipping rates for this contract are available for download as an Excel spreadsheet. Each tab in the file represents the price information for a different service.

Rates are determined by a zone system based on the zip codes being shipped to and from. The rate listing must be used with the correct zone chart to determine the net price. The zone charts covering the State of Wisconsin are available below for download as .pdf documents. Choose the correct chart for the area your package will be sent from.

To use the zone chart to determine your price, identify the first 3 digits of the zip code you are shipping to (your destination zip code) and use this information to determine the correct zone number. Select the tab in the Excel document corresponding to the type of shipping service to be used. Choose the correct row in the Excel document based on the weight of your package, and match this with the zone number to determine your price.

For example, to ship a package from Madison, WI 53706 to Chicago, IL 60601, open the zone chart containing the 53706 zip code. The zones in the Madison area chart that correspond to the 60601 zip code destination prefix are, 2 Ground, 102 Next Day Air, 132 Next Day Air Saver, 202 Second Day Air, 232 Second Day A.M. and 302 for Three Day Select. Use these numbers with the Excel spreadsheet to determine the prices for the different types of shipping services.

The International Zone Chart for both import and export is available for download as an Excel spreadsheet. The first tab in the file is for International Exports and the second tab is for International Imports. The chart is organized by country and does not differ based on your Wisconsin zip code (i.e. there is only one chart for import / export, instead of 13 separate charts). The zone chart for export to Canada is available for download as a .pdf document. Imports from Canada are covered in the International Zone Chart for both import and export.

The Summary of Accessorial Fees is available for download as a Word Document.

To find the nearest UPS location to drop off your packages, please consult the Find Locations feature on the UPS Website at http://www.ups.com/dropoff?loc=en_US.

Please contact UPS Account Manager Kris Roesken at kroesken@ups.com for more information.

Price list on file: January 2, 2006

9/15/04 - Added UPS drop off location website information.

6/06/05 - Updated with year 2 rates.