COFFEE, COFFEE EQUIPMENT, SUPPLIES AND MAINTENANCE Contract

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COFFEE, COFFEE EQUIPMENT, SUPPLIES AND MAINTENANCE

(contract last updated 06/13/2008)

SCOPE: The Residence Halls Food Service provides students food on an item-price basis, provides catering services for University programs and special events, and operates Deli carryout food service at two separate locations on campus. These operations consists of four cafeterias, two carryout stores, three coffee houses, and two deli food services. Service continues during the summer months for conference groups in most locations.

CONTRACT #

DESCRIPTION

02-5777

COFFEE, COFFEE EQUIPMENT, SUPPLIES AND MAINTENANCE

CONTRACT ORIGIN:

ADDITIONAL INFORMATION:

UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218

UW-Madison users contact:
Dave Brinkmeier
(608) 262-1323 FAX (608) 262-4467
TDD: 608-262-0825
dbrinkmeier@bussvc.wisc.edu

Non-UW-Madison users contact: Vendor Representative

RESTRICTED:

Restricted

COOPERATIVE PURCHASING:

CONTRACT TERM:

August 11, 2002 through July 31, 2008, unless amended, cancelled or rebid. The University reserves the right to extend beyond the Contract Term if deemed to be in the best interest of the University.

Vendor(s)

115859
Johnson Bros Coffee Roasters Inc.
Po Box 7561
Madison WI 53707
Sales Representative:	PHONE #	FAX #
Michael Johnson	608-256-5282	608-256-5283
	PHONE #	FAX #
Ordering/Expediting:	608-256-5282	608-256-5283
Invoice Information:	608-256-5282	608-256-5283
Returns:	608-256-5282	608-256-5283
Minority Reporting:	608-256-5282	608-256-5283
E-mail mike@johnsonbrothers.com
Website: www.johnsonbrotherscoffee.com/

Commodity Code

165-15

Federal Employee ID # (FEIN)

39-1778707

F.O.B.

Terms:

N/30

Delivery:

As required by department

Invoicing:

All invoices and purchasing card charges shall reflect the prices and discounts.

Pricing Information:

SEE BELOW

ITEM	DESCRIPTION	PRICE PER POUND
1.	Regular Grind Coffee, Top-Of-The-Line, packaged appropriately to the brewing equipment coffee is being brewed in. Brand/Name of coffee: JBC Roasters "Just the Best Coffee" Stock number or product code of coffee: Badger Blend	$4.65
2.	Decaffeinated Grind Coffee, Top-Of-The-Line, packaged appropriately to the brewing equipment coffee is being brewed in. Brand/Name of coffee: JBC Roasters "Just the Best Coffee" Stock number or product code of coffee: Decaf/Badger Blend	$4.55
3.	Regular Grind Coffee, fair trade certified, packaged appropriately to the brewing equipment coffee is being brewed in. Brand/Name of coffee: JBC Roasters "Just the Best Coffee" Stock number or product code of coffee: FT-Org-Badger Blend	$5.15
4.	Decaffeinated Grind Coffee, fair trade certified, packaged appropriately to the brewing equipment coffee is being brewed in. Brand/Name of coffee: JBC Roasters "Just the Best Coffee" Stock number or product code of coffee: Decaf/FT-Org-Badger Blend	$6.15
5.	Flavored Coffee, Ground, packaged appropriately to the brewing equipment coffee is being brewed in. Brand/Name of coffee: JBC Roasters "Just the Best Coffee"	$4.70
6.	Whole Bean, 5# bags, labeled as required for Regular, Decaffeinated, Flavored, Espresso Regular, and Espresso Decaffeinated Brand/Name of coffee: JBC Roasters "Just the Best Coffee"	$4.65

MINIMUM SPECIFICATIONS The Contractor must provide regular, specialty and decaffeinated coffee blends. The coffee blends provided must be top-of-the-line grade (top quality blend, high grown, hard bean). The Contractor must provide coffee that is packaged appropriately for the brewing equipment. The Contractor must agree to provide other size packages if required by the University during the term of the Contract. The Contractor must provide coffee in foil lined bags film with a six-week shelf life and packed within five hours of roasting, blending and flavoring. The packages must be labeled with coffee product code number, flavor name, the date of roasting and expiration date. Coffee provided must be delivered to the University not later than two (2) days after roasting with an expiration date as stated on the package.
1.	Fair Trade Coffee The Contractor must be able to provide fair trade coffee certified and labeled by TransFair.
2.	Supplies The Contractor must provide all filters, urn cleaner and brushes, and sight glass tubing and brushes. This cost must be included in the per pound price of the coffee.
3.	Equipment
	3.1	Contractor must provide equipment as listed.
	3.2	Residence Halls will provide equipment as listed.
4.	Maintenance/Service
	4.1	The Contractor must perform preventative maintenance on all Contractor-owned and University-owned coffee brewing equipment on a weekly basis. Brief written reports must be furnished to the Residence Halls by the service person at the conclusion of each maintenance call. A copy must be sent to Purchasing Services Contract Administrator.
	4.2	The Contractor must delime all Contractor-owned and University-owned brewing equipment as needed or a minimum of twice per year. This procedure must be scheduled with the Food Service Unit during student vacation periods. The deliming must be completed by a qualified, experienced, service person.
	4.3	If the Contractor cannot repair the equipment within 24 hours the Contractor must provide a loaner coffee urn of equal quality to the University until the University owned or contractor owned equipment has been repaired.
	4.4	All maintenance must be performed on campus unless approved by the Residence Halls Food Service Representative.
	4.5	Repair calls received in the a.m. must be acknowledged in the p.m. of the same day and the equipment must be serviced within six (6) hours of the initial call.
	4.6	Repair calls received in the p.m. must be acknowledged by 9:00 A.M. the following work day and the equipment must be serviced by 12:00 Noon of the following work day.
	4.7	The Contractor must provide unlimited call-back service.
5.	Parts
	5.1	The Contractor must provide all parts and labor for Contractor-owned equipment.
	5.2	The University will provide all parts and labor for University-owned equipment.
6.	Emergency Service The Contractor must provide emergency repair service within six (6) hours of notification on a seven (7) day per week basis for all University-owned and/or Contractor-owned equipment. Service may be provided by the Contractor or by a designated local appliance service center. If service is provided by anyone other than the Contractor, the Contractor must provide the name, address, and phone number of the subcontractor.
7.	Delivery The Contractor must deliver coffee and provide service at the following locations:
UNIVERSITY OF WISCONSIN-MADISON ADDRESSES OF HOUSING FOOD UNITS

Apothecafe - Rennebohm Pharmacy Bldg. (academic year only)	777 Highland Avenue
Blue Chip Deli - Grainger	975 University Avenue
Carson's Carryout	1515 Tripp Circle
Chadbourne Dining Room	420 North Park Street
Ed's Express (summer only)	717 West Johnson Street
Elizabeth Waters Dining Room	1200 Observatory Drive
Frank's Place	1650 Kronshage Drive
Grainger Executive Dining Room	975 University Avenue
Pop's Club	717 West Johnson Street
Residence Halls Commissary	717 West Johnson Street
Kronshage Dining Room (summer only)	1650 Kronshage Drive
Upper Carson Gulley	1515 Tripp Circle

	7.1	The Contractor must notify the Residence Halls of any discontinuation of product or other delays in shipping within 24-hours of receipt of an order.
	7.2	Additional locations may be added during the contract term.

LIST OF COFFEE MAKING EQUIPMENT Frank's Place Contractor must provide Fetco Twin 1.5 gallon Thermal Coffee Brewing System with 4 1.5 gallon Luxus Thermal dispensers or equal coffee brewing equipment to replace existing equipment. Also provide double sided grinders. Bunn Model #G92HD or equal. Kronshage (for Summer Operations Only) Contractor must provide Fetco Twin 1 gallon Thermal Coffee Brewing System with 4 one gallon Luxus Thermal dispensers or equal coffee brewing equipment to replace existing equipment. Carson's Carryout Contractor must provide Fetco Twin 1 gallon Thermal Coffee Brewing System with 4 one-gallon Luxus Thermal Dispensers or equal coffee brewing equipment to replace existing equipment. Also provide double sided grinders. Bunn Model #G92HD or equal. Upper Carson Gulley Contractor must provide Fetco Twin 1.5 gallon Thermal Coffee Brewing System with 4 1.5 gallon Luxus Thermal dispensers or equal coffee brewing equipment. Elizabeth Waters Contractor must provide Fetco Twin 1 gallon Thermal Coffee Brewing System with 4 one-gallon Luxus Thermal Dispensers or equal coffee brewing equipment to replace existing equipment. Also provide double sided grinders. Bunn Model #G92HD or equal. Chadbourne Contractor must provide Fetco Twin 1 gallon Thermal Coffee Brewing System with 4 one-gallon Luxus Thermal Dispensers or equal coffee brewing equipment to replace existing equipment. Also provide coffee and service for an American Metalware twin 5 gallon urn, Model 7776E (uses 1# of ground coffee per 5 gallons). Also provide double sided grinders. Bunn Model #G92HD or equal. Pop's Club Contractor must provide Fetco Twin 1.5 gallon Thermal Coffee Brewing System with 4 1.5 gallon Luxus Thermal dispensers or equal coffee brewing equipment to replace existing equipment. Also provide double sided grinders. Bunn Model #G92HD or equal. Blue Chip Deli Contractor must provide Fetco Twin 1 gallon Thermal Coffee Brewing System with 6 one-gallon Luxus Thermal Dispensers or equal coffee brewing equipment to replace existing equipment. Also provide double sided grinders. Bunn Model #G92HD or equal. Ed's Express (Summer Only) Contractor must provide Fetco Twin 1 gallon Thermal Coffee Brewing System with 4 one-gallon Luxus Thermal Dispensers or equal coffee brewing equipment to replace existing equipment. Apothecafe (Academic Year Only) Contractor must provide coffee, service and supplies for Bunn Model # Dual SH coffee maker. Residence Halls Commissary Contractor must provide coffee, service and supplies for a twin ten gallon Cecilware coffee urn model FE300 and for an American Metalware twin 10 gallon coffee urn model 7710E. Coffee Houses Contractor must provide coffee, service and supplies to Chadbourne Dining Room, Frank's Place (lower level), and Ed's Express (located in B3 dining room). The University will provide the following equipment in each coffee house: Espresso machine, LaPavoni Model 250BAR Grinder, LaPavoni NFN26958 (grinds beans for espresso) Grinder, Grindmaster Model 250A (grinds beans for regular and decaf coffee for Bunn coffee maker. Grainger Executive Dining Room The University will provide the following equipment: 1 each - Bunn Precision Grinder G9 series 1 each - American Beverage Systems 2 sided coffee brewer Model P-400E 1 each - American Beverage Systems 1 sided coffee brewer Model P-300E 2 each - American Beverage Systems portable electric warmers (the coffee shuttles sit on these) 4 each - American Beverage Systems coffee shuttles

Revision History

AMENDMENT #1 (8/26/05): issued to show extension on contract period to August 10, 2006.

AMENDMENT #2 (7/21/06) issued to: (1) show extension in contract period to August 10, 2007 and (2) show price increase effective July 17, 2006.

AMENDMENT #3 (2/16/07) issued to show extension in contract period to August 10, 2008.

AMENDMENT #4 (9/14/07) issued to show price increase effective September 17, 2007.

AMENDMENT #5 (11/30/07) issued to show change in contract period to July 1, 2008.

AMENDMENT #6 (6/13/08) issued to show change in contract period to July 31, 2008.

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