University of Wisconsin-Madison

Check the "Contract Updates for the Week"

Click here for piggybacking data form

SIMPLEX GRINNELL FIRE ALARM EQUIPMENT, REPAIR PARTS  AND MAINTENANCE

The University has SimplexGrinnell Fire Alarm equipment in various buildings on campus, and will be in need of additional equipment, parts to repair existing equipment and installation and inspection services.

This contract is used in three ways:

Parts orders are FOB Destination, Freight Pre-paid and Included (FOB-D).
Maintenance and Repair or Inspections for UW Madison are FOB Destination, On-Site Service (FOB-V).  The hourly rates include all transportation, fuel surcharges and insurance charges.
Maintenance and Repair or Inspections for other UW Campuses, other State of Wisconsin Agencies and Wisconsin Municipalities are FOB Text (FOB-T).  Additional charges are the travel and mileage rates for this group, which are flat rates based on mileage zones as follows:
0-45 miles = $52.00
46 miles and up = $88.00

For all "other" purchasers, contract number must be referenced on the order.

E-mail, Fax, Mail, No verbal orders

1.           Manufacturer Specified: SimplexGrinnell brand fire alarm equipment, repair parts and related items.

2.           Manufacturer Representative:  Contractor shall provide within 24 hours request, and at no cost to the University, a manufacturer representative for on-site inspection and advice.

3.           Warranty: 
           3.1         Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts purchased under this contract.  Bidder should indicate warranty term on Bidder Response Sheet and enclose standard warranty documents with your bid.

           3.2         Contractor must use only manufacturer trained personnel for this contract.  They must be trained and have experience with installed SimplexGrinnell fire alarm systems or alternate manufacturer bid fire alarm systems.

4.        Maintenance and Repair:
           4.1         Contractor must perform all maintenance on site unless University grants permission to remove equipment from site.

           4.2         Contractors must have access to replacement parts within two (2) days to service equipment under this bid.

           4.3         Service calls received in the a.m. must be acknowledged in the p.m. of the same day.  Service calls received in the p.m. must be acknowledged by noon the following work day and equipment must be serviced within 48 hours of initial call.  If Contractor cannot complete all services within this time, the contractor must provide a progress report of the repair to the department..  The service representative shall leave the ordering department a copy of a dated written report indicating the service performed.  This report must be signed by the University employee in charge of the equipment.

           4.4         Contractor shall provide unlimited call-back maintenance service during normal business hours.

5.        Bid must include labor and travel time during stated Regular Hours.  University service hours shall be defined as 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.

6.        Regular Hours
           6.1         When a starting date has been determined by the Ordering Department, the Contractor shall be on the job site on that day and ready to perform work.

           6.2         The Contractor may be provided with a project timeframe (start date/end date) under which the Fire Alarm Equipment work must be performed.  If the work cannot be completed within the established timeframe, the Contractor needs to decline the work when it is offered.  If a project with a timeframe is accepted, the Contractor must complete the work as scheduled.

           6.3         All work at the site shall be performed during Regular Hours.  Work performed after Regular Hours must have prior approval of the Ordering Department.  Work required to be performed after Regular Hours, on weekends or Legal Holidays shall be performed at the Regular Single Hourly Wage unless it meets the overtime criteria.

           6.4         Overtime shall be paid only for work that meets BOTH of the following criteria and shall not exceed 150% of single hourly rate:
                    6.4.1 Requested and pre-approved by the Ordering Department
                    6.4.2 Exceeds 40 hours per individual against this Contract in a one-week period, Monday through Sunday.

7.        Special Work Time
Some projects may require work to be conducted outside Regular Hours and/or on weekends.  The Ordering Department will communicate such special work times along with the project timeframe.  If the work cannot be completed during the established times, the Contractor needs to decline the work when it is offered.  If a project with special work hours is accepted, the Contractor must complete the work according to the special work schedule.

8.        Purchasing shall have the option to contract with another vendor to repair or service machines if Contractor is unable to repair equipment for any reason or make necessary repairs on a timely basis.

9.        In the event of a major catastrophic emergency, Contractor must be able to provide the University with items/services on this bid.

10.      In the event of an emergency situation (pandemic, snow storm, etc.), Contractor may be required to provide the University with the items/services on this bid as required. An emergency preparedness plan to serve the University and the items/services that are available to meet emergency needs should be provided if requested. Minimally, this plan should include emergency contact information, product and service level availability, staffing, equipment, and logistics plan.

11.      Subcontracting:
          11.1         Any Contract resulting from this proposal shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and signed W-9 form.

          11.2         The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor Liquidated Damages in excess of the contract amount for Subcontractor’s failure to perform or inability to complete required project milestones.

          11.3         Subcontractors must abide by all terms and conditions under this Contract.

          11.4         If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

Revision History: