Materials Distribution Services

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PORTABLE TOILETS

SCOPE: Contract for the Rental of Portable Toilets and Related Equipment for UW events.

In general, there are two (2) major intended uses of this contract.  The first is for the UW Madison Department of Intercollegiate Athletics and its events at Camp Randall Stadium, Dan McClimon Memorial Track/Soccer Complex, Goodman Diamond and any other UW Madison Athletics facilities or events.  The second major use of this contract is for those other UW Madison Departments including Housing, the Student Unions, the Marching Band and others that may use the Contract for events on an as-needed basis over the term of the Contract.

If these numbers change, invoicing must be as per contract price bid for Item 1.

LOT  2

The University occasionally requires portable toilets for other events of varying lengths.  Typical events are Wisconsin Student Association affairs such as Homecoming, ongoing events such as UW Marching Band practices, Housing special needs, or recreational sports activities.  The number of toilets requires will vary from one to as many as 12 and may require periodic servicing (cleaning, restocking toilet paper, emptying) as requested.  Contractor must respond to all requests located in the Madison area.

If these numbers change, invoicing must be as per contract price bid for Item 1.

LOT  2

The University occasionally requires portable toilets for other events of varying lengths.  Typical events are Wisconsin Student Association affairs such as Homecoming, ongoing events such as UW Marching Band practices, Housing special needs, or recreational sports activities.  The number of toilets requires will vary from one to as many as 12 and may require periodic servicing (cleaning, restocking toilet paper, emptying) as requested.  Contractor must respond to all requests located in the Madison area.

LOT 1
FOR UW MADISON ATHLETICS FOOTBALL:
Furnish 70-80 portable toilet and sink units for each UW-Madison Home Football Game at Camp Randall Stadium. For most seasons, there are seven (7) home games and they begin as early as August and go into November of each year.  UW-Madison Athletics will notify the Contractor each year of specific dates and number of games as soon as the schedule for games is released.

Orders include 70-80 units per home football game.  Dates of events shall be provided to vendor as far in advance as possible (changes can occur with very little notice leading up to events).  In addition to providing invoices to Accounts Payable, a copy of each invoice must be provided to Wisconsin Athletics Event Management following each event. 

Football game units must be placed by the Tuesday prior to the first home football game.  Football units must also be serviced no later than Monday following each home football game.  Football units must be checked no later than 7:00 AM on the day of home football games, regardless of game time.

Fourteen (14) of the units ordered per home football game are located in the Upper Deck and may require special care in placement and service.  Previous vendors have used portable trailers/tanks to service these specific units.

These 14 units are included in the total number of units needed and should be billed at the same rate as a regular unit.

LOT 2
ALL OTHER EVENTS:
6-10 units for soccer games and several additional orders for miscellaneous events (softball, concerts, etc) will be required.

For all other events, the dates and requirements will be provided to the Contractor as far in advance as possible.  It is possible that changes in dates and requirements can happen with very little notice.

FOR BOTH LOTS 1 AND 2
All toilets must contain adequate natural light, working door locks, toilet paper, and waterless hand disinfectant.  Units must also be capable of being winterized when temperatures are expected to drop below freezing.  All sinks must have water, soap and disposable hand towels available. 

Various cleaning/inspection schedules will be discussed depending on type of event.

Emergency service should be available at all times

Contact person and cell phone must be provided in advance if needed during events.

Parking is not guaranteed when working at events.

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