University of Wisconsin-Madison

4001 SW 53rd St

Delivery:

Time and Frequency:

Delivery is required five days a week (Monday through Friday).  Delivery should begin no earlier than 5:30 a.m. and be completed no later than 8:00 a.m. each day.  Saturday delivery may be required on an as-needed basis.

Delivery Location:

Wisconsin Union - 800 Langdon Street, Madison, WI

Delivery Packing Slips:

All delivery packing slips must be signed by University personnel who have verified items delivered agree with delivery packing slip.  If any discrepancies exist driver will be required to co-sign the delivery packing slip.

Delivery Vehicles:

All vehicles involved in the transportation of product must be enclosed, temperature controlled trucks, constructed and properly insulated to be capable of maintaining product temperature as required for each produce item.  Cargo spaces are to be air leak proof, including tight fitting doors and suitable closures for drain holes to prevent air leakage, pre cooled to proper temperature, entirely free from any dirt, debris, or offensive odors when placed for loading.

Route delivery trucks should comply with all provision stated above and in addition, should be equipped with curtains or flaps in the doorway area or with port doors, to minimize loss of refrigeration during delivery stops.

Shipments, Duplicates and Overshipments:

Upon notification by the University of a duplicated order or overshipment, the items identified must be removed at the Contractor's expense.  If the duplicated or overshipment items are not removed within 24 hours of written or verbal notification, the University reserves the right to dispose of them as its own property and shall not be held liable for any cost for the items.

Labeling:

All processed produce packaging should be labeled with:

• product name
• product number (if applicable)
• finished product net weight
• date and time within 8 hours produce was processed

Product Replacement:

Produce rejected for not meeting specification delivered at the University’s dock must be replaced within four (4) hours of notification.  Unacceptable product will be left at the delivery location for the Contractor to pick up.  A credit packing slip must be issued by the Contractor and presented by the Contractor’s driver to the University personnel when any product is removed from the University  premises for any reason other than equal exchange.  If rejected product is not picked up by the Contractor within 24 hours of verbal or written notification, the University will dispose of the product and not pay for it.

Product Substitution:

If the Contractor is unable to provide product on any particular day or is suggesting a product substitution, the University will only consider acceptance of the product substitution if the product is not available on the Chicago Market on the day of the order.  If the product is available on the Chicago Market the University has the right to (1) require the Contractor to obtain the product (2) agree to a substitution at no more than the current Contract price for the original product, or (3) obtain the product from a local source at their current price, with any price difference deducted from the next payment to the Contractor with a copy of the local source’s invoice as proof.

Product substitution must be approved by the Union Food Service representative, Tim Vertein or his designee.