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TICKET PRINTING & FULFILLMENT SERVICES FOR ATHLETIC EVENT TICKETS & RELATED ITEMS

(contract last updated 06/06/2019)

SCOPE: Contract for the purchase of ticket printing and fulfillment services.


The Contractor must be able to coordinate the printing of approximately 500,000 forms, receiving the data, then imprinting, bursting, gathering, verifying and inserting into priority mail envelopes for preparation for mailing.  None of these steps can be sublet, which could result in compromising the job security. All work must be done in house.  No subcontracting will be allowed.

 

The Contractor must be able to include six up to (6) inserts, provided by the University in each envelope that is mailed.  In addition to the tickets and parking, inserts could include schedule cards, pamphlets and or flyers.  These inserts could be different for each sport and will be determined by the Athletic Ticket Office.

 

The copy and color requirements for tickets may vary and change each year of the contract.

 

The University of Wisconsin must have the ability to call at any time during the processing and possibly have tickets pulled because of a change of address.

 

The University estimates the following number of season ticket accounts:

  • 30,000 football ticket season accounts (including students)
  •  7,500 men's basketball season ticket accounts (including students)
  •  2,000 women's basketball season ticket accounts
  •  7,300 men's hockey season ticket accounts (including students)
  • 46,800 season ticket accounts total

CONTRACT # DESCRIPTION
15-5475 TICKET PRINTING & FULFILLMENT SERVICES FOR ATHLETIC EVENT TICKETS & RELATED ITEMS
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison 
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact: 
Marty Rostermundt
(608) 890-3428 FAX (608) 262-4467
marty.rostermundt@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
RESTRICTED TO: Athletics
COOPERATIVE PURCHASING: NO
CONTRACT TERM: February 1, 2015 through January 31, 2016, with automatic renewal extensions to January 31, 2020, unless amended, cancelled or rebid.

Vendor(s)
018315
Weldon Williams & Lick
711 North A St
PO Box 168
Fort Smith AR 72902
     
Sales Representative: PHONE # FAX #
Steve Pierce 479-783-4113 479-784-2190
E-mail spierce@wwlinc.com
  PHONE # FAX #
Ordering/Expediting: 479-783-4113 479-783-7050
Invoice Information: 479-783-4113 479-784-2193
Returns: 479-783-4113 479-783-7050
Supplier Diversity Reporting: 479-783-4113 479-783-7050
Website: www.wwlinc.com
Commodity Code 966-90
Federal Employee ID # (FEIN) 71-0188290
F.O.B. “D” F.O.B. DESTINATION
Terms: N/30
Delivery:   days ARO
Invoicing: Invoices at Net pricing.
Other: Pricing not available to: University of Wisconsin System campuses , State of Wisconsin Agencies, Wisconsin Municipalities, Other CIC member institutions or Non-Profit Organizations specifically linked by their mission to the University of Wisconsin Madison.
Pricing Information: Click here for pricing.

Revision History:

Amendment #1 (12/16/16): issued to update pricing for items 6, 12, 18 and 23 effective immediately and add shipping prices.
(6/6/19): updated to show price change for item 27 and to add an item (42) for Weldon Williams & Lick, effective immediately.
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