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LECTURE CAPTURE EQUIPMENT

SCOPE: Contract for the purchase of digital lecture capture recorders to be purchased periodically as needed beginning upon award through the end of 2014.

SPECIFICATIONS

1.        Compatibility with Existing Sonic Foundry Mediasite EX Server:
All digital recorders purchased under this contract by the College of Engineering will be connected to a Sonic Foundry Mediasite EX Server. 

         1.1      The recorders must be capable of streaming live sessions and uploading recorded sessions to a user specified location on the Mediasite EX Server.  The file must be recognizable by the EX Server and be able to be cataloged to a library by the EX Server for on-demand viewing by COE students. 

         1.2       The recorders must upload recorded sessions and stream live sessions in a manner that does not require the COE staff to intervene in order to get the session on the EX Server.  This includes transferring all meta-data that has been collected during the capture process to the server.

2.        Recorder Properties:

         2.1      The recorders must be capable of being monitored remotely over the COE’s local network, with the user being able to view video, audio and status displays. 

         2.2      The recorder’s settings page(s) must have password security to prevent access from unauthorized network users. 

         2.3      The recorder must allow for the creation of scheduled events, both one-time and recurring, with the capacity to be loaded into the recorder both automatically and manually by 1) the recorder, 2) the AMX control system, or 3) the presenter.

         2.4      The ability to add title, date and other meta-data to the recording is necessary.  This information must be embedded into the recording or passed into the server in a useable format.

         2.5      The recorder must allow for the user to designate an upload or stream to location on the EX Server as part of setting up a recorded or streamed event.

         2.6      The recorder must be rack mountable on a standard 19” rack and occupy no more than 2RU in height.

3.        Recorder Inputs:
The recorder must be configurable to simultaneously capture and live-stream two separate synchronized video inputs and an audio input.  The three mandatory inputs will consist of:

         3.1      At least one DVI/VGA input capable of accepting up to at least a 1920x1080 resolution. 

           3.1.1      Automatic DVI/VGA scaling of input is necessary to all recording resolutions available on recorder.   

           3.1.2      The recorder must be capable of recoding this signal at 1024x768 pixels or greater.

         3.2      At least one composite NTSC video input with the ability to record at a minimum resolution of 640x480 pixels at the speeds of 30 and 15 frames-per-second. 

         3.3      At least one analog stereo audio input.  Audio monitoring shall include a real-time meter and the ability to change audio levels. 

4.        Recorder Input Encoding:
The recorder must have the ability to encode inputs in a user-defined bit-rate via an H.264 codec capable of being placed within an .mp4 or Microsoft Smooth Stream file container. The audio will be encoded to an AAC or similar quality audio file with user-defined bitrates.  If the recorder encodes those feeds into another container format, it must be automatically converted to .mp4 (H.264 AAC) without loss of quality.  The live stream will be encoded in a multiple bit-rate Microsoft Smooth Stream format. 

5.        Input Layout: The spatial layout of video components within the final recorded piece must be flexible and configurable.  The user must have the ability to change the size, location, type, text, and graphics of the recorded piece, before or after recoding had taken place.  The user should have the ability to create user templates containing spatial data.

6.        Recorder Memory:  A local storage hard drive of at least 64GB for the resulting files must be present in the recorder.

7.        Compatibility with Existing AMX Room Control System:
The recorder must be able to be accessed by an AMX room control system (RS232).   The recorders must be able to be accessed by the AMX system to start and stop recordings.  The AMX user must be able to monitor,  adjust and configure the recorder’s active inputs.  Any required AMX programming will be provided by the COE.

8.        Recorder Support and Maintenance:

         8.1      Recorders must be in the current maintenance cycle of the manufacturer and receive all ongoing updates to firmware, software, and bug fixes free of charge.

         8.2      Contractor must quote on any required maintenance available after expiration of the warranty term.   Simple updates, to the firmware for instance, will be handled by the COE. 

         8.3      The Contractor agrees that it shall be assumed that any costs for ongoing maintenance not listed by the Contractor are included in the cost of the recorder unit.

         8.4      The manufacturer must provide responsive support over email and phone as well as be willing to accept feedback and suggestions.

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