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FRESH ROASTED COFFEE FOR THE WISCONSIN UNION |
| (contract last updated 03/25/2011) |
|
| SCOPE: Contract for Fresh Roasted Coffee. |
|
| CONTRACT # |
DESCRIPTION |
| 11-5396 |
FRESH ROASTED COFFEE FOR THE WISCONSIN UNION |
| CONTRACT ORIGIN: |
ADDITIONAL INFORMATION: |
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218 |
UW-Madison users contact:
Dave Brinkmeier
(608) 262-1323 FAX (608) 262-4467
dbrinkmeier@bussvc.wisc.edu |
| |
Non-UW-Madison users contact: Vendor Representative |
| RESTRICTED TO: |
Wisconsin Unions |
| COOPERATIVE PURCHASING: |
YES |
| CONTRACT TERM: |
January 1, 2011 through December 31, 2011 with automatic renewal
extensions to December 31, 2013, unless amended, cancelled or
rebid. |
|
| Manufacturer(s) |
JBC ROASTERS |
| Vendor(s) |
| 115859 |
| Johnson Brothers Coffee Roasters Inc |
| PO Box 7561 |
| Madison WI 53707 |
| |
|
|
| Sales Representative: |
PHONE # |
FAX # |
| Michael Johnson |
608-256-5282 |
608-256-5283 |
| E-mail mike@johnsonbrotherscoffee.com |
| |
PHONE # |
FAX # |
| Ordering/Expediting: |
608-256-5282 |
608-256-5283 |
| Invoice Information: |
608-256-5282 |
608-256-5283 |
| Returns: |
608-256-5282 |
608-256-5283 |
| Supplier Diversity Reporting: |
608-256-5282 |
608-256-5283 |
| Website: www.johnsonbrotherscoffee.com |
|
| Commodity Code |
393-41 |
| Federal Employee ID # (FEIN) |
39-1778707 |
| F.O.B. |
"D" F.O.B. Destination, Freight Prepaid and Allowed
"V" On Site Service |
| Terms: |
N/30 |
| Delivery: |
As needed |
| Invoicing: |
Invoices shall reflect contract pricing |
| Pricing Information: |
SEE BELOW |
ITEM |
DESCRIPTION |
PRICE PER LB.
|
PRODUCT FLAVOR DESCRIPTION |
BRAND |
|
CONVENTIONAL COFFEE |
1 |
Costa Rica – Medium Roast |
$6.40 |
Costa Rica-Medium |
JBC Roasters |
2 |
Costa Rica – Dark Roast |
$6.45 |
Costa Rica-Dark |
JBC Roasters |
3 |
Breakfast Blend |
$6.45 |
Breakfast Blend |
JBC Roasters |
4 |
Columbian – Medium Roast |
$6.40 |
Colombian-Medium |
JBC Roasters |
5 |
Columbian – Dark Roast |
$6.45 |
Colombian-Dark |
JBC Roasters |
6 |
Vienna Roast |
$6.45 |
Black Earth Blend |
JBC Roasters |
7 |
Guatemala - Medium |
$6.40 |
Guatemala-Medium |
JBC Roasters |
8 |
Guatemala - Dark |
$6.45 |
Guatemala-Dark |
JBC Roasters |
9 |
French Roast |
$6.45 |
French Roast |
JBC Roasters |
|
CONVENTIONAL COFFEE - WHOLE BEAN |
10 |
Panama – Medium Roast |
$6.40 |
Panama-Medium |
JBC Roasters |
11 |
Panama – Dark Roast |
$6.45 |
Panama-Dark |
JBC Roasters |
12 |
Espresso |
$6.45 |
Twisted Espresso |
JBC Roasters |
13 |
Ethiopian – Medium Roast |
$6.70 |
Ethiopian-Medium |
JBC Roasters |
14 |
Ethiopian - Dark Roast |
$6.75 |
Ethiopian-Dark |
JBC Roasters |
15 |
Sumatra – Dark Roast |
$6.45 |
Sumatra-Dark |
JBC Roasters |
16 |
NEW - Harvest Blend |
$6.45 |
New Harvest Blend |
JBC Roasters |
17 |
Farmers Market Blend |
$6.45 |
Farmers Market Blend |
JBC Roasters |
|
DECAF COFFEE (CHEMICAL-FREE) |
18 |
Costa Rica |
$6.35 |
Costa Rica |
JBC Roasters |
19 |
Columbian |
$6.35 |
Colombian |
JBC Roasters |
20 |
French Roast |
$6.40 |
French Roast |
JBC Roasters |
20A |
Decaf Espresso |
$6.60 |
Decaf Espresso |
JBC Roasters |
|
ASSORTED FLAVORED COFFEE |
21 |
Flavored Coffees: Hazelnut, French Vanilla, Amaretto, Swiss Chocolate Almond, Chocolate Raspberry, Irish Cream and Kaluah |
$6.45 |
Flavored Coffee |
JBC Roasters |
|
CERTIFIED FAIR TRADE AND ORGANIC COFFEE |
22 |
Honduras – Medium Roast |
$6.95 |
Honduras-Medium |
JBC Roasters |
23 |
Honduras – Dark Roast |
$7.00 |
Honduras-Dark |
JBC Roasters |
24 |
Nicaragua – Medium Roast |
$6.95 |
Nicaragua-Medium |
JBC Roasters |
25 |
Nicaragua – Dark Roast |
$7.00 |
Nicaragua-Dark |
JBC Roasters |
26 |
Peru – Dark Roast |
$7.00 |
Peru-Dark |
JBC Roasters |
27 |
Peru – Medium Roast |
$6.95 |
Peru-Medium |
JBC Roasters |
28 |
Breakfast |
$7.00 |
Breakfast Blend |
JBC Roasters |
29 |
Ethiopian – Medium Roast |
$7.25 |
Ethiopian-Medium |
JBC Roasters |
30 |
Ethiopian – Dark Roast |
$7.30 |
Ethiopian-Dark |
JBC Roasters |
31 |
French Roast |
$7.00 |
French Roast |
JBC Roasters |
32 |
Dark Sumatran |
$7.00 |
Dark Sumatran |
JBC Roasters |
33 |
WI Union Blend |
$7.00 |
WI Union Blend |
JBC Roasters |
|
SYRUPS (added 2/11/11) |
|
|
|
34 |
Monin Syrups |
$6.90 |
|
|
|
AMENDMENT #1 (3/4/11) |
|
|
|
35 |
Dairy Cleaner |
$26.20 |
Daily Cleaner |
JBC Roasters |
|
SPECIFICATIONS
All products delivered to the University must be guaranteed to comply with all Federal Pure Food Laws and Regulations and to applicable Wisconsin Laws. |
Nutritional content must be made available to the Food Service units upon request by the University for all products listed. |
| Coffee -- Whole Bean
Coffee shall be supplied in five (5) lbs bags. Package size requirements are subject to change if needs require; however, price per pound will stay the same.
|
| Coffee shall be vacuum or foil filmed package with one way value, packed within 5 hours of roasting, blending, and flavoring. Product shall be delivered not more than two (2) days after roasting with guaranteed product shelf life stated on the package. |
| Fair Trade CoffeeContractor must be able to provide for trade coffee certified and labeled by Transfair. |
| Organic CoffeeContractor must be able to provide for certified organic coffee. |
Grinders - Proposer ProvidedContractor shall provide at no cost to the University a minimum of 14 two-sided grinders, 9 single grinders and 3 grocery store grinders to be used with coffees listed. Contractor is to provide all maintenance including parts and labor for the grinders provided. For any grinder needing service which takes more than 24 hours (one day), a loaner machine must be provided. Locations for the grinders are provided below.
| Memorial Union Deli |
2 (1 double / 1 single) |
| Memorial Union Catering |
2 (2 doubles) |
| Union South Catering |
2 (2 doubles) [starting 4/1/11] |
| Ingraham Deli |
3 (2 doubles / 1 single) |
| Badger Market @ MSC |
2 (1 single / 1 grocery store grinder) |
| Vet Med Deli |
3 (1 double / 2 singles) |
| Open Book |
2 (1 double / 1 grocery store grinder) |
| Daily Dose |
2 (2 doubles) |
| Engineering Deli |
3 (1 double / 2 singles) |
| Microcosm Cafe |
2 (1 single / 1 grocery store grinder) |
| Waisman Highland Grounds |
2 (1 double / 1 single) |
| Union South Harvest Grains |
1 (1 double) [starting 4/1/11] |
Additional grinders may be needed during the life of this contract. |
| Supplies The following maintenance supplies in sufficient quantities, in order to keep University equipment in proper working order, will be required and included in the proposal price: a) Urn cleaner* and brushes b) Sight glass tubing and brushes**Material Safety Data Sheet will be required from Contractor. |
| MaintenanceThe Contractor shall perform on a monthly basis routine preventive maintenance on University-owned coffee-brewing equipment used for dispensing specialty coffees. Brief written reports (check list form preferred) shall be furnished to the using unit by the service person at the conclusion of each maintenance call detailing the maintenance performed, supplies and parts used. Contractor must supply the check list form used. Daily cleaning shall be the responsibility of University personnel. Contractor must perform all maintenance on site unless University has granted permission to remove equipment from site. |
| Contractor must maintain an inventory of items required in this contract. The University reserves the right to inspect the proposer's facilities to determine acceptance or rejection of your proposal. |
| ServiceThe Contractor shall be responsible for deliming of specialty coffee urns at least twice per year or more if needed. This procedure should be scheduled with University personnel at mutually convenient times. It is expected that this deliming will be professionally handled by qualified, experienced service people. The Contractor shall furnish loaner equipment within twenty-four (24) hours, or as mutually agreed with the Union, to replace any University-owned specialty coffee equipment which cannot be repaired on site.
|
| Emergency Service should be provided within six (6) hours of notification on a five (5) day per week basis, Monday through Friday, 8:00 a.m. to 5:00 p.m., for all University-owned and/or contractor-loaned specialty coffee brewing equipment. Such service may be supplied either by the contractor or his designated backup local appliance service center. |
| PartsThe Contractor shall supply all parts and labor to install all standard repair parts for University-owned specialty coffee brewing equipment. The University will pay Contractor's costs on parts. Manufacturers price list for the parts used must be provided and submitted with the invoice for payment to be made. |
Delivery:
WISCONSIN UNION: Supplies will be ordered by Wisconsin Union personnel for delivery within one (1) week of receipt of order. Delivery locations are as follows:
UNION SOUTH, 1308 Dayton Street
*Catering
*Harvest Grains, 1st floor
MEMORIAL UNION, 800 Langdon Street
*Daily Scoop, 1st floor
*Catering, Basement Office
INGRAHAM HALL, 1155 Observatory Drive
*Ingraham Deli, 1st floor Ingraham Hall
MEDICAL SCIENCES BUILDING, 1300 University Avenue
*Badger Market, basement of Medical Sciences
H.C. WHITE COLLEGE LIBRARY, 600 N. Park Street
*Open Book Café, 1st Floor, Room 1250
HEALTH SCIENCE LEARNING CENTER, 750 Highland Avenue
*Daily Dose Deli, 1st Floor Atrium
VETERINARY MEDICINE BUILDING, 2015 Linden Drive
*Feed Bag Deli, 2nd Floor
ENGINEERING HALL, 1415 Engineering Drive
*E2 Engineering Eatery, 1st Floor, Room 1653
MICROBIAL SCIENCES, 1550 Linden Drive
*Microcosm Café, 2nd Floor, Room 2211
WAISMAN CENTER, 1500 Highland Avenue
*Highland Grounds, 1st Floor, Room T101 |
|
|
|
Revision History |
| (2/11/11): added flavors French Vanilla, Amaretto, Swiss Chocolate Almond, Chocolate Raspberry, Irish Cream and Kaluah to Flavored Coffees (Item 21); and added a new Item 34 - Monin Syrups. |
| AMENDMENT #1 (3/4/11): issued to add new items (20A and 35). |
| AMENDMENT #2 (3/25/11): issued to show price increases effective April 1, 2011. |
