Check the "Contract Updates for the Week"

Click here for piggybacking data form

FRESH ROASTED COFFEE FOR THE WISCONSIN UNION

(contract last updated 04/26/2018)

SCOPE: Contract for the purchase of Fresh Roasted Coffee.

CONTRACT # DESCRIPTION
15-5396 FRESH ROASTED COFFEE FOR THE WISCONSIN UNION
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Dave Brinkmeier
(608) 262-1323 FAX (608) 262-4467
dbrinkmeier@bussvc.wisc.edu
  Non-UW-Madison users contact: Vendor Representative
COOPERATIVE PURCHASING: YES
CONTRACT TERM: January 1, 2015 through December 31, 2016 with automatic renewal extensions to December 31, 2019, unless amended, cancelled or rebid.

Manufacturer(s) STEEP & BREW, CAFÉ FAIR
Vendor(s)
145759
Generations Coffee Company LLC
855 E Broadway
Madison  WI  53716
     
Sales Representative: PHONE # FAX #
Lisa Gerlach 608-223-0707 X232 608-223-0355
E-mail lgerlach@steepnbrew.com
  PHONE # FAX #
Ordering/Expediting: 608-223-0707 X231 608-223-0355
Invoice Information: 608-223-0707 X1 608-223-0355
Returns: 608-223-0707 X224 608-223-0355
Supplier Diversity Reporting: 608-223-0707 X224 608-223-0355
  PHONE #  
Equipment Service: 800-876-1986 X231  
E-mail apsteepnbrew.com
Emergency Service: 608-432-5282  
Website: www.steepnbrew.com
Commodity Code 393-41
Federal Employee ID # (FEIN) 20-5762190
F.O.B.

“D” F.O.B. DESTINATION
“V” F.O.B. SERVICE/MAINTENANCE

Shipping charges may be added for non-local delivery for orders with a total order value less than $250.00
Terms: N/30
Invoicing: Invoices shall reflect contract pricing
Pricing Information: SEE BELOW

SPECIALTY COFFEE - WHOLE BEAN

 

CONVENTIONAL COFFEE

 

  ITEM   DESCRIPTION PRODUCT FLAVOR DESCRIPTION   BRAND PRICE PER LB.
  1. Columbian – Medium Roast   Colombian Narino - Smoother and more flavorful than other Colombian coffees, this is the Queen of Colombia’s coffee. Steep & Brew   $5.25
  2. Columbian – Dark Roast

Café Noir Colombian - From the lush green coffee region of Southern Colombia, this bean is roasted darker for a smooth and flavorful coffee.

Steep & Brew   $5.25
  3. Vienna Roast

Vienna Roast -  The lightest of our dark roasts, Vienna has a well-roasted taste without the tangy burnt tones of a French Roast or espresso.

Steep & Brew   $5.25
  4. French Roast

French Roast - Gourmet Coast Rican beans roasted to produce that tangy smoky taste of a great French roast coffee. Excellent with hot milk.

Steep & Brew   $5.25
  5. Espresso

Italian Espresso -  Gourmet beans roasted the traditional Italian way, dark and oily but not scorched, for a smoother, sweeter, more flavorful espresso.

Steep & Brew   $5.25
  6. Ethiopian – Medium Roast

Café Fair Ethiopian - Organic Fairtrade coffee has a light and lively taste with a sweet finish.

Café Fair   $5.25
  7. Sumatra – Dark Roast

Sumatran Mandheling French - Premium Sumatran Mandheling beans roasted darker for smooth earthiness taste.

Steep & Brew   $5.25
DECAF COFFEE (CHEMICAL-FREE)
  ITEM   DESCRIPTION PRODUCT FLAVOR DESCRIPTION   BRAND PRICE PER LB.
  8.   Columbian

Decaf Colombian (Chem Free) -  A smoother. More flavorful Colombian coffee with 97% of the caffeine removed prior to roasting. This coffee is certified Fairtrade, organic, by Rainforest Alliance & MOSA.

  Café Fair   $6.49
  8.A   Euro Decaf Columbian (not Chem Free)

We also offer a standard Euro-decaffeinated Colombian coffee at a better price point.
97% of the caffeine has been removed by our decaffeinator in Europe. Then we roast it fresh to develop all its flavor.

Steep & Brew   $5.69
  9.   French Roast

Decaf French Roast (Chem Free) - Dark roasted to develop the traditional tangy French Roast taste with 97% of the caffeine remove by our European decaffeinator. This coffee is certified Fairtrade, organic, by Rainforest Alliance & MOSA.

  Café Fair   $6.49
  9.A   Euro Decaf French Roast (not Chem Free)

We also offer a standard Euro-decaffeinated French Roast coffee at a better price point.
97% of the caffeine has been removed by our decaffeinator in Europe. Dark roasted to develop the traditional tangy French Roast taste.

Steep & Brew   $5.69
ASSORTED FLAVORED COFFEE
  ITEM   DESCRIPTION PRODUCT FLAVOR DESCRIPTION   BRAND PRICE PER LB.
  10.   Flavored Coffees  (see below)

Flavored coffees using our exclusive blend of Central and South American gourmet coffee beans. We offer over 40 flavored coffees including several organic flavored coffees.

Steep & Brew

  $5.53

 

Flavored coffees available:

Apricot

Candy Cane

Basket of Berries

Cherry

Carmel Candy

Blueberries & Cream

Chocolate Macadamia

Chocolate Nirvana

Caramel Apple

Cinnamon Swirl

Chocolate Raspberry

Chocolate Almond

Icing on the Cake

Hazelnut Cream

Cranberry Creme Brulee

Irish Cream

Slice of Chocolate

French Toast

Orange Cappuccino

Snicker Doodle

French Vanilla

Toasted Chestnut Cream

Vanilla Almond

Fudge Brownie

Toasted Nut

Cranberry Cream

Hazelnut

Autumn Spice

Hot Butter Rum

Highlander Grogg

Chocolate Mint

Cinnamon organic

Irish Whiskey & Cream

Gingerbread Man

Organic Caramel

Maple Walnut

Oatmeal Cookie

Organic Hazelnut

Choc Caramel Fudge

Pecan Pie

Banana Nut

Creme Brulee

Butterscotch Toffee

Amaretto

Tiramisu

CERTIFIED FAIR TRADE AND ORGANIC COFFEE
  ITEM   DESCRIPTION PRODUCT FLAVOR DESCRIPTION   BRAND PRICE PER LB.
  11.

Colombian – Medium Roast

Café Fair Nicaraguan - Full bodied with tangy highlights makes this the finest organically grown and Fairtrade coffee from Nicaragua.

Café Fair

  $5.65

 

  12.

Colombian – Dark  Roast

Café Fair Nica Sol - A blend of two of most distinctive organically grown and Fairtrade coffees from Nicaragua roasted dark for an intense flavor and aroma.

Café Fair

  $5.65

 

  13.

Mexican – Medium Roast

Café Fair Mexican - Organically grown and certified Fairtrade coffee Precision Roasted® for a smooth flavor and a medium body.

  Café Fair   $5.65

 

  14

Mexican – Dark Roast

Café Fair Mexican Dark - Organically grown and certified Fairtrade coffee Precision Roasted® dark to draw out the full rich body and lively sweet aftertaste.

Café Fair

  $5.65

 

  15.

Breakfast
Aroma: complex, sweet, and spicy with a hint of fig
Flavor: complex blend of spices and sweet flavors
Aftertaste: smooth and sweet with a hint of fig

Café Fair Morning Blend - Certified Fairtrade coffee is medium roasted to produce a full bodied coffee with intense brightness.

  Café Fair   $5.65

 

  16.

Ethiopian – Medium Roast

Café Fair Ethiopian - Organic Fairtrade coffee has a light and lively taste with a sweet finish.

  Café Fair   $6.34

 

  17.

Ethiopian – Dark Roast

Café Fair Ethiopian Dark -  Organic Fairtrade Ethiopian beans roasted dark to draw out the subtle floral aroma and with an intense finish.

Café Fair

  $6.34

 

  18.

Black Earth Blend
Roast: Dark
Body: Full, rich, thick
Acidity: Mild and muted
Notes: Praline, Roasted Almonds, Vanilla, Dark Chocolate

Terrace Blend - A flavorful blend on dark roasted organic Nicaraguan coffees with a smooth, rich taste and plenty of aroma.

Café Fair

  $5.65

 

  19.

WI Union Blend

Aroma: sweet chocolate to praline
Flavor: rich, smooth sweet chocolate and balanced
Aftertaste: clean, slippery, lingering praline

Bascom Blend - A lighter roasted full bodied blend of organic central American coffees with tangy highlights.

Café Fair

  $5.65

 

  20. Decaf Colombian   This decaf coffee is certified fairtrade, Rainforest Alliance and organic

Decaf Colombian (Chem Free) -  A smoother. More flavorful Colombian coffee with 97% of the caffeine removed prior to roasting. This coffee is certified Fairtrade, organic, by Rainforest Alliance & MOSA.

  Café Fair   $6.49
  21. French Roast   This decaf coffee is certified fairtrade, Rainforest Alliance and organic

Decaf French Roast (Chem Free) - Dark roasted to develop the traditional tangy French Roast taste with 97% of the caffeine remove by our European decaffeinator. This coffee is certified Fairtrade, organic, by Rainforest Alliance & MOSA.

  Café Fair   $6.49

SPECIFICATIONS

1.

All products delivered to the University must be guaranteed to comply with all Federal Pure Food Laws and Regulations and to applicable Wisconsin Laws.

2.

Nutritional content must be made available to the Food Service units upon request by the University for all products listed on the Cost Proposal form.

3.

Coffee -- Whole Bean Coffee shall be supplied in five (5) lbs bags.  Package size requirements are subject to change if needs require; however, price per pound will stay the same.

 

Coffee shall be vacuum or foil filmed package with one way value, packed within 5 hours of roasting, blending, and flavoring. 

 

Material used for packaging:  Poly Film Valved Bags 

4. Product shall be delivered not more than two (2) days after roasting with guaranteed product shelf life stated on the package.
5.

Fair Trade Coffee

The Contractor  must be able to provide for trade coffee certified and labeled by Transfair.

6.

Organic Coffee

The Contractor  must be able to provide for certified organic coffee.

7.

Grinders - Contractor  Provided

Contractor shall provide at no cost to the University the below listed grinders to be used with coffees listed.  Contractor is to provide all maintenance including parts and labor for the grinders provided.  For any grinder needing service which takes more than 24 hours (one day), a loaner machine must be provided.  Locations for the grinders are provided below.

 

Memorial Union Deli

2

(1 double / 1 single)

 

Memorial Union Catering

2

(2 doubles)

 

Union South Catering

2

(2 doubles)

 

Ingraham Deli

3

(2 doubles / 1 single)

 

Badger Market @ MSC

2

(1 single / 1 grocery store grinder)

 

Vet Med Deli

3

(1 double / 2 singles)

 

Open Book

2

(1 double / 1 grocery store grinder)

 

Book

2

(1 double / 1 grocery store grinder)

 

Daily Dose

2

(2 doubles)

 

Engineering Deli

3

(1 double / 2 singles)

 

Microcosm Café

2

(1 single / 1 grocery store grinder)

 

Waisman Highland Grounds

2

(1 double / 1 single)

 

Union South Harvest Grains

1

(1 double)

 

Union South Badger Market

2

(1 double / 1 grocery store grinder)

 

Revive A Badger Market Partner

1

(1 grocery store grinder)

 

Badger Market at BioChem

1

(1 grocery store grinder)

 

Badger Market at Robin’s Nest

1

(1 grocery store grinder)

 

Additional grinders may be needed during the life of this contract.  Grinder styles may change during the life of the contract.

8.

Supplies

The following maintenance supplies in sufficient quantities, in order to keep University equipment in proper working order, will be required and included in the price:
a)   Urn cleaner* and brushes
b)   Sight glass tubing and brushes* 

 

*Material Safety Data Sheet will be required from Contractor .

9.

Maintenance

The Contractor shall perform on a monthly basis routine preventive maintenance on University-owned coffee-brewing equipment used for dispensing specialty coffees.  Brief written reports (check list form preferred) shall be furnished to the using unit by the service person at the conclusion of each maintenance call detailing the maintenance performed, supplies and parts used. 

 

Daily cleaning shall be the responsibility of University personnel.

 

* Contractor must perform all maintenance on site unless University has granted permission to remove equipment from site.

10.

Service

The Contractor shall be responsible for deliming of specialty coffee urns at least twice per year or more if needed.  This procedure should be scheduled with University personnel at mutually convenient times.  It is expected that this deliming will be professionally handled by qualified, experienced service people.   

 

The Contractor shall furnish loaner equipment within twenty-four (24) hours, or as mutually agreed with the Union, to replace any University-owned specialty coffee equipment which cannot be repaired on site. 

 

The Contract calls for servicing of our equipment with no labor charges but the Contractor can charge us for any parts that are needed at cost.

 

The equipment we use is:
(3) Bloomfield 1089 double air pot brewers
(4) Fetco cbs 2052e brewers
(1) Fetco cbs 52h brewer
(1) Fetco cbs 2032e brewer
(2) American Metalware 77710 brewers
(1) American Metalware 7776 brewer
(3) Schaerer Ambiente PS Duo Espresso machines
(2) Astoria Super Automatic JADA-AK Espresso Machines
(1) Franke Econolino Espresso Machine

11. Emergency Service should be provided within six (6) hours of notification on a five (5) day per week basis, Monday through Friday, 8:00 a.m. to 5:00 p.m., for all University-owned and/or contractor-loaned specialty coffee brewing equipment.  Such service may be supplied either by the contractor or his designated backup local appliance service center.
12.

Parts

The Contractor shall supply all parts and labor to install all standard repair parts for University-owned specialty coffee brewing equipment.  The University will pay contractor's costs on parts.  Manufacturers price list for the parts used must be provided and submitted with the invoice for payment to be made.

13.

Contractor shall currently be in the business of roasting coffee and must have done so for at least three (3) years. 

14.

Product Availability

14.1        Regular Coffee Beans
14.2        Specialty Coffee Beans
14.3        Decaf (Chemical free) Coffee Beans
14.4        Flavored Coffee Beans
14.5        Certified Organic Coffee Beans
14.6        Certified Fair Trade Coffee Beans
14.7        Shade Grown Coffee Beans
14.8        Certified Organic, Certified Fair Trade and Shade Grown Coffee Beans.  (Coffee Beans that are all 3)
14.9        Equipment


Revision History

Amendment #1 (4/26/18): is issued to show change in vendor name FROM: Steep & Brew TO: Generations Coffee Company LLC.
link to top of document