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TENT AND TENT EQUIPMENT RENTAL FOR UW EVENTS |
| (contract last updated 11/09/2012) |
|
| SCOPE: Contract for the purchase of tent and tent equipment rental for UW Events. |
|
| CONTRACT # |
DESCRIPTION |
| 12-5388 |
TENT AND TENT EQUIPMENT RENTAL FOR UW EVENTS |
| CONTRACT ORIGIN: |
ADDITIONAL INFORMATION: |
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218 |
UW-Madison users contact:
Vint
Quamme
(608) 262-1147 FAX (608) 262-4467
vquamme@bussvc.wisc.edu |
| |
Non-UW-Madison users contact: Vendor Representative |
| ELIGIBLE PURCHASERS: |
Restricted by Contractor |
| COOPERATIVE PURCHASING: |
YES, Contact Contractor |
| CONTRACT TERM: |
May 3, 2012 through May 2, 2013,
with automatic renewal extensions to
May 2, 2015, unless
amended, cancelled or rebid. |
|
| Vendor(s) |
| (Primary Lot 1, Joint Lots 2 & 3) |
| 019144 |
| Buckys Rentals Inc |
| 2182 Cty Hwy Mm Ste A |
| Oregon WI 53575 |
| |
|
|
| Sales Representative: |
PHONE # |
FAX # |
| Kathy |
608-291-2500 |
608-291-2501 |
| E-mail Kathy@buckysrentals.com |
| |
PHONE # |
FAX # |
| Ordering/Expediting: |
608-291-2500 |
608-291-2501 |
| Invoice Information: |
608-291-2500 |
608-291-2501 |
| Returns: |
608-291-2500 |
608-291-2501 |
| Supplier Diversity Reporting: |
608-291-2500 |
608-291-2501 |
| Website www.buckysrentals.com |
|
| Commodity Code |
981-72 |
| Federal Employee ID # (FEIN) |
39-2033542 |
| F.O.B. |
“D” F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED
“I” F.O.B. DESTINATION FREIGHT PREPAID INCLUDED AND INSTALLED
“V” F.O.B. SERVICE/MAINTENANCE |
| Terms: |
N/30 |
| Delivery: |
On or before each event as scheduled. |
| Invoicing: |
Invoices shall reflect contract pricing. |
| Return Policy: |
Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs. |
| Minimum Order: |
None |
| Back Orders: |
Will notify ordering department within 24 hours of receipt of order. |
| Pricing Information: |
SEE BELOW |
Lot 1: Tents at Union South on UW Home Football Dates
Item |
Description: |
Size: |
Height: |
Cost: |
1 |
Tent |
10’ x 10’ |
Std. (7’) |
$132.00 |
2 |
Tent |
10’ x 20’ |
Std. (7’) |
$255.00 |
3 |
Tent |
20’ x 30’ |
Std. (7’) |
$322.00 |
4 |
Tent |
20’ x 40’ |
Ext. (8’) |
$402.00 |
5 |
Sidewall |
10’ |
Std. (7’) |
Included |
6 |
Sidewall |
20’ |
Std. (7’) |
Included |
7 |
Sidewall |
30’ |
Std. (7’) |
Included |
8 |
Sidewall |
40’ |
Ext. (8’) |
Included |
9 |
Sidewall |
20’ |
Ext. (8’) |
Included |
- All 10' x 10' tents and 10' by 20' tents must be of matching style and color
- The 20' x 30' and 20' x 40' tents must be of matching style and color and similar in style to the other tents
- All Tents must be:
- very clean,
- white or red and white in color,
- free of rips and/or tears,
- plain sidewalls are required unless specified otherwise
- All tents will be erected on concrete or asphalt and will require appropriately weighted ballast
- Tents must be set by noon the working day preceding a home football game and removed by the end of business of the first working day following a home football game
Lot 2: Tents for Catered Events
Item |
Description: |
Cost of Tent |
Cost w/weighted
Ballasts |
Estimated
Ballast Points
Required |
Total Tent
Cost: |
1 |
10’ x 10’ Tent w/sides |
$132.00 |
Included |
4 |
$132.00 |
2 |
10’ x 20’ Tent w/sides |
$255.00 |
Included |
6 |
$255.00 |
3 |
20’ x 40’ Tent w/sides |
$402.00 |
Included |
3 |
$402.00 |
4 |
40’ x 60’ Tent w/sides
(Pole Tent) |
$1,135.00 |
Included |
3 |
$1135.00 |
5 |
60’ x 90’ Tent w/sides |
$2,019.00 |
Included |
6 |
$2019.00 |
6 |
60’ x 120’ Tent w/sides |
$2,422.00 |
Included |
6 |
$2422.00 |
Locations where these tents are required may include:
- Union South Plaza (hard surface)
- Union South North Corridor (mixed surfaces)
- Engineering Mall (primarily grass)
- Memorial Union (primarily hard surfaces)
These tents will be used for catered events and must be in like new condition.
Acceptable tent colors include white, and/or red and white.
These tents will require complete sidewalls. Every other sidewall should have cathedral windows.
* Assumes remaining tether points can be staked
Tents may be set up one business day in advance of the event and must be removed by 1:00 PM on the first business day following the event.
NOTE: for Lot 3, if a tent is being rented also, there is no delivery charge.
LOT 3: DELIVERED
ITEM |
DESCRIPTION |
DELIVERED COST (EACH) |
1 |
8’ Table |
$8.50 |
2 |
Banquet Chair |
$ .85 |
Flat Rate: $55.00/delivery
LOT 3: DELIVERED & SET
ITEM |
DESCRIPTION |
DELIVERED COST (EACH) |
1 |
8’ Table |
$8.50 |
2 |
Banquet Chair |
$ .85 |
Flat Rate: $55.00/delivery
TABLES:
$2.00 per item table for Delivered and Installed (setup and taken down)
CHAIRS:
20¢ per chair for Delivered and Installed (setup and taken down)
Prices offered will not apply to events with less than 200 chairs and 25 tables. Per unit pricing will apply to events where need is greater than 200 chairs and 25 tables. |
|
| Vendor(s) |
| (Secondary Lot 1, Joint Lots 2 & 3) |
| 138038 |
| Events Essentials |
| 6485 Blanchar’s Crossing |
| Windsor WI 53598 |
| |
|
|
| Sales Representative: |
PHONE # |
FAX # |
| Todd Jordan |
608-223-3152 |
608-846-5428 |
| E-mail todd@eventessentials.com |
| |
PHONE # |
FAX # |
| Ordering/Expediting: |
608-223-3152 |
608-846-5428 |
| Invoice Information: |
608-223-3152 |
608-846-5428 |
| Returns: |
608-223-3152 |
608-846-5428 |
| Supplier Diversity Reporting: |
608-223-3141 |
608-222-5063 |
| Website www.eventessentials.com |
|
| Commodity Code |
981-72 |
| Federal Employee ID # (FEIN) |
39-1047008 |
| F.O.B. |
“D” F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED
“I” F.O.B. DESTINATION FREIGHT PREPAID INCLUDED AND INSTALLED
“V” F.O.B. SERVICE/MAINTENANCE |
| Terms: |
N/30 |
| Delivery: |
On or before each event as scheduled. |
| Invoicing: |
Invoices shall reflect contract pricing. |
| Return Policy: |
Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs. |
| Minimum Order: |
None |
| Back Orders: |
Will notify ordering department within 24 hours of receipt of order. |
| Pricing Information: |
SEE BELOW |
Lot 1: Tents at Union South on UW Home Football Dates
Item |
Description: |
Size: |
Height: |
Cost: |
1 |
Tent |
10’ x 10’ |
Std. (7’) |
$100.00 |
2 |
Tent |
10’ x 20’ |
Std. (7’) |
$190.00 |
3 |
Tent |
20’ x 30’ |
Std. (7’) |
$355.00 |
4 |
Tent |
20’ x 40’ |
Ext. (8’) |
$460.00 |
5 |
Sidewall |
10’ |
Std. (7’) |
$6.00 |
6 |
Sidewall |
20’ |
Std. (7’) |
$12.00 |
7 |
Sidewall |
30’ |
Std. (7’) |
$18.00 |
8 |
Sidewall |
40’ |
Ext. (8’) |
$24.00 |
9 |
Sidewall |
20’ |
Ext. (8’) |
$12.00 |
- All 10' x 10' tents and 10' by 20' tents must be of matching style and color
- The 20' x 30' and 20' x 40' tents must be of matching style and color and similar in style to the other tents
- All Tents must be:
- very clean,
- white or red and white in color,
- free of rips and/or tears,
- plain sidewalls are required unless specified otherwise
- All tents will be erected on concrete or asphalt and will require appropriately weighted ballast
- Tents must be set by noon the working day preceding a home football game and removed by the end of business of the first working day following a home football game
Lot 2: Tents for Catered Events
Item |
Description: |
Cost of Tent |
Cost w/weighted
Ballasts |
Estimated
Ballast Points
Required |
Total Tent
Cost: |
1 |
10’ x 10’ Tent w/sides |
$106.00 |
$4.00 |
4 |
$122.00 |
2 |
10’ x 20’ Tent w/sides |
$202.00 |
$4.00 |
6 |
$226.00 |
3 |
20’ x 40’ Tent w/sides |
$555.00 |
$25.00 |
3 |
$630.00 |
4 |
40’ x 60’ Tent w/sides
(Pole Tent) |
$695.00 |
$300.00 |
3 |
$1,595.00 |
5 |
60’ x 90’ Tent w/sides |
$1,800.00 |
$300.00 |
6 |
$3,600.00 |
6 |
60’ x 120’ Tent w/sides |
$2,450.00 |
$300.00 |
6 |
$4,250.00 |
Locations where these tents are required may include:
- Union South Plaza (hard surface)
- Union South North Corridor (mixed surfaces)
- Engineering Mall (primarily grass)
- Memorial Union (primarily hard surfaces)
These tents will be used for catered events and must be in like new condition.
Acceptable tent colors include white, and/or red and white.
These tents will require complete sidewalls. Every other sidewall should have cathedral windows.
* Assumes remaining tether points can be staked
Tents may be set up one business day in advance of the event and must be removed by 1:00 PM on the first business day following the event.
Lot 3: Delivered
Item |
Description |
Delivered Cost (Each) |
1 |
8’ Table |
$8.00 |
2 |
Banquet Chair |
$ .90 |
Flat Rate: $55.00/delivery
Lot 3: Delivered & Set
Item |
Description |
Delivered Cost (Each) |
1 |
8’ Table |
$9.50 |
2 |
Banquet Chair |
$1.10 |
$2.00 per item for Delivered and Installed
Prices offered will not apply to events with less than 200 chairs and 25 tables. Per unit pricing will apply to events where need is greater than 200 chairs and 25 tables. |
|
| Vendor(s) |
| (Secondary Lot 1, Joint Lots 2 & 3) |
| 017582 |
| Madison Party Rental |
| 2415 Industrial Dr |
| Monona WI 53713 |
| |
|
|
| Sales Representative: |
PHONE # |
FAX # |
| Marty Boebel |
608-221-3866 |
608-221-3566 |
| E-mail madparty@madfoxparty.com |
| |
PHONE # |
FAX # |
| Ordering/Expediting: |
608-221-3866 |
608-221-3566 |
| Invoice Information: |
608-221-3866 |
608-221-3566 |
| Returns: |
608-221-3866 |
608-221-3566 |
| Supplier Diversity Reporting: |
608-221-3866 |
608-221-3566 |
| Website www.madfoxparty.com/ |
|
| Commodity Code |
981-72 |
| Federal Employee ID # (FEIN) |
39-1209025 |
| F.O.B. |
“D” F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED
“I” F.O.B. DESTINATION FREIGHT PREPAID INCLUDED AND INSTALLED
“V” F.O.B. SERVICE/MAINTENANCE |
| Terms: |
N/30 |
| Delivery: |
On or before each event as scheduled. |
| Invoicing: |
Invoices shall reflect contract pricing. |
| Return Policy: |
Contractor will provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs. |
| Minimum Order: |
None |
| Back Orders: |
Will notify ordering department within 24 hours of receipt of order. |
| Pricing Information: |
SEE BELOW |
Lot 1: Tents at Union South on UW Home Football Dates
Item |
Description: |
Size: |
Height: |
Cost: |
1 |
Tent |
10’ x 10’ |
Std. (7’) |
$219.00 |
2 |
Tent |
10’ x 20’ |
Std. (7’) |
$328.00 |
3 |
Tent |
20’ x 30’ |
Std. (7’) |
$420.00 |
4 |
Tent |
20’ x 40’ |
Ext. (8’) |
$510.00 |
5 |
Sidewall |
10’ |
Std. (7’) |
$32.00 |
6 |
Sidewall |
20’ |
Std. (7’) |
$48.00 |
7 |
Sidewall |
30’ |
Std. (7’) |
$24.00 |
8 |
Sidewall |
40’ |
Ext. (8’) |
$32.00 |
9 |
Sidewall |
20’ |
Ext. (8’) |
$16.00 |
- All 10' x 10' tents and 10' by 20' tents must be of matching style and color
- The 20' x 30' and 20' x 40' tents must be of matching style and color and similar in style to the other tents
- All Tents must be:
- very clean,
- white or red and white in color,
- free of rips and/or tears,
- plain sidewalls are required unless specified otherwise
- All tents will be erected on concrete or asphalt and will require appropriately weighted ballast
- Tents must be set by noon the working day preceding a home football game and removed by the end of business of the first working day following a home football game
Lot 2: Tents for Catered Events
Item |
Description: |
Cost of Tent |
Cost w/weighted
Ballasts |
Estimated
Ballast Points
Required |
Total Tent
Cost: |
1 |
10’ x 10’ Tent w/sides |
$201.00 |
$15.00 |
4 |
$261.00 |
2 |
10’ x 20’ Tent w/sides |
$296.00 |
$15.00 |
6 |
$386.00 |
3 |
20’ x 40’ Tent w/sides |
$556.00 |
$15.00 |
3 |
$601.00 |
4 |
40’ x 60’ Tent w/sides
(Pole Tent) |
$859.00 |
N/A |
3 |
$859.00 |
5 |
60’ x 90’ Tent w/sides |
$2,299.00 |
N/A |
6 |
$2,299.00 |
6 |
60’ x 120’ Tent w/sides |
$2,899.00 |
N/A |
6 |
$2,899.00 |
Locations where these tents are required may include:
- Union South Plaza (hard surface)
- Union South North Corridor (mixed surfaces)
- Engineering Mall (primarily grass)
- Memorial Union (primarily hard surfaces)
These tents will be used for catered events and must be in like new condition.
Acceptable tent colors include white, and/or red and white.
These tents will require complete sidewalls. Every other sidewall should have cathedral windows.
* Assumes remaining tether points can be staked
Tents may be set up one business day in advance of the event and must be removed by 1:00 PM on the first business day following the event.
Lot 3: Delivered
Item |
Description |
Delivered Cost (Each) |
1 |
8’ Table |
$9.00 |
2 |
Banquet Chair |
$1.10 |
Flat Rate: $55.00/delivery
Lot 3: Delivered & Set
Item |
Description |
Delivered Cost (Each) |
1 |
8’ Table |
$11.00 |
2 |
Banquet Chair |
$1.34 |
$2.00 per item for Delivered and Installed
Prices offered will not apply to events with less than 200 chairs and 25 tables. Per unit pricing will apply to events where need is greater than 200 chairs and 25 tables. |
|
| Revision History |
| (5/29/12): updated sales rep information for Buckys Rentals Inc. |
| AMENDMENT #1 (11/9/12): issued to show updates to price and descriptions for Buckys Rentals Inc
effective immediately. |
