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UNARMED SECURITY GUARD SERVICES FOR WISCONSIN NATIONAL PRIMATE RESEARCH CENTER (WNPRC) BLUE MOUNDS FACILITY

(contract last updated 12/16/2016)

SCOPE: Contract for services of a professional security company that can provide unarmed facility security services at the Blue Mounds facility.  The facility is located approximately 30 miles west of Madison in a rural environment.  Personnel are expected to conduct random hourly perimeter patrols, monitor video camera system, respond to alarms following established notification protocol, keep a log of events and work closely with WNPRC and UW-Madison Police Department personnel to maintain security at the facility.  The coverage period will begin at 3:30 pm M-F and 1:30 PM Saturday and Sunday until 7:30 am the following morning (16 hours 5 days and 18 hours 2 days).

CONTRACT # DESCRIPTION
17-5381 UNARMED SECURITY GUARD SERVICES FOR WISCONSIN NATIONAL PRIMATE RESEARCH CENTER (WNPRC) BLUE MOUNDS FACILITY
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Marty Rostermundt
(608) 890-3428 FAX (608) 262-4467
marty.rostermundt@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
RESTRICTED TO: UW-Madison
COOPERATIVE PURCHASING: NO
CONTRACT TERM: January 1, 2017 through December 31, 2019,  with the option of four one-year renewal periods with a contract end date of December 31, 2021, unless amended, cancelled or rebid.

Vendor(s)
096001
JBM Patrol & Protection Corp
3110 Kingsley Way
Madison WI 53713
     
Sales Representative: PHONE # FAX #
James Mankowski 608-222-5156 608-222-5490
E-mail jbm@jbmpatrol.com
  PHONE # FAX #
Ordering/Expediting: 608-442-0911 608-222-5490
Invoice Information: 608-222-5156 608-222-5490
Returns: 608-222-5156 608-222-5490
Supplier Diversity Reporting: 608-222-5156 608-222-5490
Website: www.jbmpatrol.com
Commodity Code 990-46
Federal Employee ID # (FEIN) 39-1777058
F.O.B. “V” F.O.B.  SERVICE/MAINTENANCE
Terms: N/30
Delivery Time: Services to start by January 1, 2017
Invoicing: Invoices shall reflect contract pricing.
Other: Pricing not available to: University of Wisconsin System campuses, State of Wisconsin Agencies and Wisconsin Municipalities.
Pricing Information: SEE BELOW

RESOURCE TITLE:

HOURLY RATE

 

TOTAL HOURS
ANNUALLY

Security Officer

$14.75

6032

1.        Licenses & Permits

        Contractor must be financially responsible for obtaining all required permits, licenses, and bonds to comply with pertinent Board of Regents, University of Wisconsin regulations, municipal, county, State of Wisconsin and Federal laws, and shall assume liability for all applicable taxes.
Contractor must be licensed by the State of Wisconsin as a provider of protective services.

The Contractor shall keep a copy of each permit on file in Contractor's On Site Room and make them available to Purchasing Services within five days of written request.  Contractor's employees may be spot checked to ensure compliance. 

        Licensed Security Personnel: These personnel (commonly referred to as guards) must possess a security officer’s license issued by the State of Wisconsin Department of Regulation and Licensing.  These personnel secure the perimeter of the facility. These staff must be able to accomplish perimeter foot patrols.

2.        Uniforms
Contractor shall provide all employees with a complete professional uniform, all employees shall wear their uniforms at all times.  Additional inclement or seasonal gear must be provided by Contractor.  All uniforms must have a company patch or emblem on the front.  The University may require Contractor’s employees to wear a University emblem on their uniform.  The cost of the emblems will be at the University’s expense.  Flashlights are considered part of a uniform and Contractor a responsibility to supply.  Lanyards/credential holders are considered part of a uniform and Contractor must supply.

3.        Contractor Personnel and Staffing
Contractor shall have one designated contact for WNPRC, who will work jointly with the WNPRC and UWPD to develop staffing models, training, and other functions of the job. This individual shall have no less than 5years’ experience working facilities security, and will have an established background in leadership and staff development.

        Contractor shall employ trained staff that is courteous, helpful and considerate to provide services under this Contract.  Contractor's employees shall not use improper language or act in a loud, boisterous manner, or act in any inappropriate or improper manner as determined by the University.  Contractor shall stress the vast importance of customer service and not tolerate any resistance to staffing models or decisions made by the University. Contractor shall reassign any employee after notification by the University that such employee has engaged in unacceptable behavior.

        The Contractor shall agree that all service personnel under this Contract shall be employees of the Contractor, who has the sole and exclusive right to hire and discharge any employees, and shall be solely responsible for all actions and functions to be carried out by its employees.

Contractor must be and remain an independent Contractor with respect to all services performed under the Contract.  Contractor accepts full and exclusive liability for the payment of any and all contributions of taxes for social security, worker's compensation insurance, Medicare, unemployment insurance, retirement benefits, pensions or annuities, now or hereafter imposed under any state or federal law, salaries or other remuneration paid to persons hired, including deposits of income tax withholding amount due, and it agrees to indemnify and save harmless the University from any claims for contributions, taxes or liability thereof.

        All persons performing work hereunder, shall at all times, be recognized as the Contractor's employees and work under Contractor's control and supervision.  Contractor employees shall not be deemed employees of University for any purpose, and shall not acquire any rights or benefits provided for employees of University.  However, Contractor's supervisors shall, in the performance of services in this Contract, comply with the written or verbal instructions received from authorized University representatives.  Supervisors shall then be directly responsible for transmitting this information to Contractor’s employees.

        Upon request by the University, the Contractor shall replace any supervisor or security guard not performing the service according to this Contract.  If a Contractor’s employee is found unacceptable, careless, or otherwise objectionable and whose continued service is not in the best interest of University, that employee shall be removed from the security duties of this Contract immediately.

        Precautions shall be exercised at all times for the protection of persons and property.  The Contractor shall conform to all OSHA, State County and City regulations while performing under the terms and conditions of this Contract.  Contractor agrees to defend, indemnify and hold harmless the University, its officers, directors and employees for any claims, suits or proceedings alleging a breach of this warranty.

        The Contractor and their personnel are required to adhere to all Federal, State and Local laws that apply to the provisions of the services under this Contract, as well as those laws that regulate the general public.  The special role of Contractor’s employees in securing people and property in no way relieves the Contractor or his employees of this obligation.

Contractor must complete criminal and civil background investigation checks annually on all employees working in University Facilities (See Section 5.12).  Contractor must provide University with a copy of criminal and civil histories for those documents considered public record upon request.  Any changes to the staffing provided will require notification to the UWPD and WNPRC and a background check must be completed prior to providing security for the facility.

4.        Contractor Requirements
Contractor shall provide an adequate number of persons to adequately cover the hours required. 
Contractor's staff shall be on duty at the guard shack outside the fenced facility and checked in at the start of their shift and personnel will check in/out via established procedures. 

The Contractor is responsible for providing a contingency plan for coverage in the case or their employees’ illness or late reporting “no show” to duty and must ensure that there is a qualified security personnel available to cover throughout the contracted time.

        Contractor's staff shall not admit any persons to the facility. (WNPRC, UWPD, contracted maintenance, or first responders will have access to the facility.)

        The maximum number of hours per shift for each employee is 12 hours before being relieved for at least 8 hours. 

        All employees of the Contractor shall complete a training program that is developed by Contractor and UWPD before working their shift at the facility.  This training program will consist of a facility orientation, response/notification procedures training, camera operation training, and other pertinent guidance.  Content of training course will be developed through a joint effort between the UWPD and Contractor.

Contractor and their employees will not disclose any information pertaining to the operations to any outside sources.

5.        University Responsibilities
The WNPRC will furnish guard shack where staff shall report for duty and for general purpose use by the Contractor.

        a. Equipment
WNPRC will provide the radio and phone to be used.   The WNPRC will provide a computer for camera surveillance and events log annotations.  This equipment will be located in the guard shack outside the fenced perimeter of the facility.


Revision History

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