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ASG CYPRESS ENTERPRISE EDITION ENTERPRISE ELECTRONIC REPORT DISTRIBUTION SYSTEM (ERDS), SOFTWARE LICENSES AND MAINTENANCE

(contract last updated 09/30/2011)

SCOPE: Contract for the Division of Information Technology (DoIT) for ASG Cypress Enterprise Edition Software Licenses and maintenance.  The University uses this product to support Enterprise Electronic Report Distribution (ERDS).  

CONTRACT # DESCRIPTION
12-5372 ASG CYPRESS ENTERPRISE EDITION ENTERPRISE ELECTRONIC REPORT DISTRIBUTION SYSTEM (ERDS), SOFTWARE LICENSES AND MAINTENANCE
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Bruce Riley
(608) 890-3646 FAX (608) 262-4467
bruce.riley@wisc.edu
RESTRICTED TO: DoIT
COOPERATIVE PURCHASING: NO
CONTRACT TERM: September 30, 2011 through September 29, 2014, with automatic renewal extensions to September 29, 2016, unless amended, cancelled or rebid.

Vendor(s)
085669
Allen Systems Group Inc
1333 3rd Ave S
Naples  FL  34102
     
Sales Representative: PHONE # FAX #
Mark Hammer 630-689-2710 630-689-2738
E-mail mark.hammer@asg.com
  PHONE # FAX #
Ordering/Expediting: 630-689-2710 630-689-2738
Invoice Information: 630-689-2710 630-689-2738
Returns: 630-689-2710 630-689-2738
Supplier Diversity Reporting: 239-435-3606 239-213-3468
Website: www.asg.com
Commodity Code 209-88
Federal Employee ID # (FEIN) 59-2634496
F.O.B. “V” F.O.B. SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Warranty: At the time of initial delivery of the Software and for a period of 90 days thereafter.
Orders: E-mail, Fax, Internet, Mail, Phone
Pricing Information: Contact agent at (608) 890-3646 or e-mail bruce.riley@wisc.edu for pricing.
SPECIFICATIONS

A

Enterprise Electronic Report Distribution (ERDS) Software Specifications

1.

The ERDS Software must be able to receive documents from any Operating System (Windows, OSX, AIX, Mainframe, etc).

2.

The ERDS Software must correctly process and store any document format sent to it, such as PDF, Microsoft Word, Microsoft Excel, text-based reports, etc and work with PeopleSoft applications for reports.

3.

The ERDS Software must provide a mechanism to securely store documents in a central repository.

4.

The secure method must allow the ERDS Software to efficiently and quickly search and retrieve
requested documents and securely display on an end user’s computer (secure proprietary interface, SSL, etc).

5.

The ERDS Software must have the ability to set-up multiple indexes on a document for quick efficient  retrieval via proprietary interface on an end user computer or via a web browser.

6.

The ERDS Software must have the ability to set up rules for distribution/splitting of reports to ensure only the correct individuals see only the pages they are authorized to view in any given document.

7.

The ERDS Software must have the ability to break-up large documents to deliver any parts or multiple copies to printers, email or PDF files.

8.

The ERDS Software must allow for role-based accounts to be used to provide access to the entire report  or to limit access to only specific pages in a report.

9.

The ERDS Software must allow for automatic deletion of documents from the repository when the
specified retention time has been met.

10.

The ERDS Software must have a full set of administrative tools to manage the information base
repository, such as storage consumed by each report, ability to track owner of any report, ability to collect data for purposes of charging back to report owners, ability to find and delete any report, especially ones  that have been split into sections.


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