Check the "Contract Updates for the Week"

ARTISTIC AND EXHIBIT DESIGN AND FABRICATION SERVICES FOR SITE SPECIFIC ARTWORK, COMMEMORATIVE PIECES, BRANDING AND CUSTOM SIGNAGE PROJECTS

(contract last updated 08/21/2019)

SCOPE: The University of Wisconsin-Madison seeks qualified artists, graphic artists and firms with experience in designing and/or fabricating artistic interpretive or exhibit design elements, including site specific artwork, commemorative pieces, branding and interior/exterior custom signage projects.  The location of the artwork will vary and will include indoor and outdoor walls, building entrances, furniture and other structures.  Some designs may be based on an existing logo or photo that needs to be enhanced or transformed to meet the specific requirements of the individual project.  Projects may be for both design and fabrication or fabrication only.

 

Any individual scope of work will be negotiated based on the needs of the specific University department utilizing the contract, including a payment plan.  University departments will be free to compare the various vendors and pricing, conduct interviews, and purchase from the vendor of their choice.  As pricing and experience varies among vendors, it is suggested, but not required, that users contact at least two vendors in the appropriate lot prior to committing to a project.

 

Instructions for Campus:

Prior approval from the Office of University Relations is required before University of Wisconsin-Madison departments may use this contract.  The campus client has final approval, but the expectation is that University Marketing will be consulted initially to brief the agency on existing UW-Madison design concepts and marks.

 

Step 1 – Define the scope of the project. 
Step 2 – Contact the Office of University Relations, Tricia Nolan, Executive Director, University Marketing at tricia.nolan@wisc.edu (608/265-9005) for approval of the design concept and use of University marks.  Here is a link to the University’s branding guidelines:  https://brand.wisc.edu/
Step 3 – Contact one or more vendors on the contract based on their awarded lots.  The vendor(s) should be provided a scope of the project, timeline and budget (if necessary) for them to provide a proposal with pricing for the project.  Hourly prices cannot exceed the rates listed below.  Vendors are encouraged to provide lower rates whenever possible. 

Step 4 – Prepare a requisition and attach the accepted proposal.  Vendors should not begin services until a purchase order is received.

 

Instructions for Vendors:

Vendors are required to use the hourly rate per service listed when creating quotes, proposals and budgets for department projects.  Prices cannot exceed the rates bid for each service (listed below).  Vendors are encouraged to provide lower rates whenever possible.  Invoices must also reflect the hourly rate.  Under no circumstances will the University pay more than 50% prior to acceptance of services completed.  An example of a payment plan would be:  25% due upon completion of interview and timeline is accepted; 25% due upon receipt of acceptable design, 50% due upon completion of project.  All of the vendor’s travel and per diem expenses shall be the vendor’s sole responsibility.  Payment to the vendor by the University shall not include an additional amount for this purpose.  The contract terms and conditions will apply to each order.  No additional terms included in quotes or proposals will be accepted.

CONTRACT # DESCRIPTION
19-5285 ARTISTIC AND EXHIBIT DESIGN AND FABRICATION SERVICES FOR SITE SPECIFIC ARTWORK, COMMEMORATIVE PIECES, BRANDING AND CUSTOM SIGNAGE PROJECTS
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Doreen Forslund
(608) 262-1333 FAX (608) 262-4467
doreen.forslund@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
RESTRICTED TO: UW-Madison
COOPERATIVE PURCHASING: NO
CONTRACT TERM:

August 1, 2019 through July 31, 2020, with automatic renewal extensions to July 31, 2024, unless amended, cancelled or rebid.


COMMODITY CODE: 961-04 / 962-07 / 906-52

F.O.B.“I” F.O.B. DESTINATION AND INSTALLED

TERMS:N/30

DELIVERY:Must provide UW with 48 hours’ notice of pending delivery.

INVOICING:Invoices shall reflect contract pricing.

Pricing Information: Please click on the vendor's name to see the vendor information and pricing.

VENDORS

ADVENT

CATALYST EXHIBITS INC

HKD SPORTS

MB METALWORKS LLC

MCCULLOUGH CREATIVE INC

SUTTLE-STRAUS INC

THYSSE

WEST ALLIS BLUE

THE WOOD CYCLE OF WISCONSIN INC

Z-D STUDIOS INC dba ZEBRADOG


Contract 14-5285
CONTRACT TERM:

August 1, 2019 through October 31, 2019.

CARY SIGN DESIGN STUDIO LLC

Revision History:

link to top of document