Materials Distribution Services

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REAL-TIME CLOSED CAPTIONING SERVICES

“V” F.O.B. SERVICE/MAINTENANCE

14-1860252

32-0229913

23-2720174

20-8762435

SPECIFICATIONS

1. University shall pay to the Contractor the hourly rate bid for each hour of scheduled Services. 

2. Contractor shall provide Services in scheduled increments of no less than a minimum of one (1) hour. 

3. Contractor shall not be paid less than the full amount for any scheduled event. For example, if an event is scheduled to last three (3) hours but the event lasts only two (2) hours, Contractor shall be paid for the entire three (3) hours.

4. Contractor must be able provide services with two business days notice.

5. If an event lasts longer than scheduled, Contractor may charge University the agreed hourly rate prorated in fifteen (15) minute increments thereafter.  For example, a 1 hour and 10-minute event will be billed at 1.25 hours; 1 hour and 25-minute event will be billed at 1.50 hours.

6. Events cancelled with at least 48-hour notice to Contractor will not be subject to any cancellation fee. Events cancelled with at least 24-hour but less than 48-hour notice will be subject to 50% of the scheduled event cost. Events cancelled with less than 24-hours notice will be subject to the full scheduled event cost.

7. In the event of equipment failure on the part of the Contractor, University will be responsible for payment of the actual time Contractor has provided services. Repeated failure of Contractor equipment is grounds for termination of the contract.

8. In the event of an equipment failure on the part of University which requires cancellation of the scheduled event or a shortening of the scheduled event, University will be liable to pay Contractor for the original time scheduled for such event.

9. Contractor shall employ and supervise such qualified personnel as the Contractor shall deem necessary to perform the services to be performed.  University shall have the right to examine qualifications Contractor’s personnel. Contractor shall remove and replace Contractor personnel upon request of University. Contractor and its employees shall comply with all applicable rules and regulations set by the administration of UW Madison.

10. EMPLOYMENT:  The Service Provider, its officers, agents and employees (if applicable), in the performance of this Agreement shall act in the capacity of an Independent Contractor and not as an officer, employee or agent of the University.  Service Provider agrees that it shall take such steps as may be necessary to ensure that any subcontractor or contractor shall be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer or partner of the University. The University cannot legally enter into a contract which in any way restricts the rights of any individual to pursue employment with any State of Wisconsin agency. The University cannot legally enter into a contract where it is expected to be aware of, or be legally required to enforce any non-compete contract between an employer and its employee.

11. Captioners must meet 98% verbatim accuracy.

12. Captioners must have an Associate degree in either Court and Conference Reporting or Broadcast Captioning from an accredited school by NCRA (National Court Reporters Association).

13. Contractor must have three or more captioners in the company with a minimum of an RPR (Registered Professional Reporter) and CCP (Certified CART Provider).  RMR (Registered Merit Reporter) are preferred.

14. If the Contractor has an employee available without an RPR and CCP, that employee may be used if approved by the requestor.

15. Contractor must have a designated employee available for technical support.

16. Contractor must have experience in medical school environments.

17. Rough draft transcripts must be emailed within 24 hours of the captioning assignment.

Revision History