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MEDIA CAPTIONING SERVICES


(contract last updated 08/18/2016)

SCOPE:Contract for the purchase of Media Captioning Services to provide captioning and transcription services for audio and video media content.

 

The University is engaged in teaching and learning via class materials, online courses, web content, continuing education, and extension programs, and incorporates enriching audio and video content through tools like Kaltura, YouTube, Vimeo, and other technologies. In support of students with disabilities, current laws require accessible content to enable a variety of learning styles.  The University is committed to making video and audio files accessible through easy to use, affordable, timely, and high quality services for transcribing and captioning content. The purpose of this contracting process is to enable users throughout the University to leverage an automated workflow process and provide a system that minimizes user effort, delivers a consistent quality of service, and improves accessibility.

CONTRACT # DESCRIPTION
16-5251 MEDIA CAPTIONING SERVICES
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Todd Pooler
(608) 263-3224 / FAX (608) 262-4467
todd.pooler@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
COOPERATIVE PURCHASING: YES
CONTRACT TERM:

September 1, 2016 through August 31, 2017, with automatic renewal extensions to August 31, 2021, unless amended, cancelled or rebid.


Vendor(s)
143083
Automatic Sync Technologies LLC
1712 Pioneer Ave Ste 1054
Cheyenne WY 82001
     
Sales Representative: PHONE # FAX #
Kara Stark 877-278-7962 ext 715 307-222-6770
E-mail info@automaticsync.com
  PHONE # FAX #
Ordering/Expediting: 877-278-7962 ext 715 307-222-6770
Invoice Information: 877-278-7962 ext 701 307-222-6770
Supplier Diversity Reporting: 877-278-7962 ext 701 307-222-6770
Website www.automaticsync.com
Commodity Code 915-25
918-25
Federal Employee ID # (FEIN) 16-1706405
F.O.B. “V” F.O.B.  SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Pricing Information: SEE BELOW

SERVICES

 

Price Per Media Minute

Transcription and Captioning with 4 day turn around

$2.19

Transcription only with 4 day turn around

$1.45

Captioning only with 4 day turn around

$0.99

Transcription and Captioning with 3 day turn around

$2.39

Transcription only with 3 day turn around

$1.50

Captioning only with 3 day turn around

$0.99

Transcription and Captioning with 1 day turn around

$2.89

Transcription only with 1 day turn around

$2.00

Captioning only with 1 day turn around

$0.99

Transcription and Captioning with 8  hour same day turn around

$3.59

Transcription only with 8  hour same day turn around

$2.60

Video Encoding Services

$1.00

Result Review Service

$0.50

 


Vendor(s)
135091
3Play Media

34 Farnsworth St 4th Fl

Boston MA 02210-1209
     
Sales Representative: PHONE # FAX #
Josh Miller 617-764-5198 ext 102 617-245-0510
E-mail josh@3playmedia.com
  PHONE # FAX #
Ordering/Expediting: 617-764-5198 ext 102 617-245-0510
Invoice Information: 617-764-5198 ext 102 617-245-0510
Supplier Diversity Reporting: 617-764-5198 ext 102 617-245-0510
Website www.3playmedia.com/
Commodity Code 915-25
918-25
Federal Employee ID # (FEIN) 26-0587422
F.O.B. “V” F.O.B.  SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Pricing Information: SEE BELOW

SERVICES

 

Price Per Media Minute

English Captioning and Transcription

$2.10

Transcription only

$2.10

Captioning only (transcript provided) – English or Spanish

$0.90

Difficulty surcharge

$1.00

Multiple speakers / price per speaker

$0.00

Speaker identification

$0.00

Description of any background sounds or sound effects that are important to the understanding of the audio only content

$0.00

File storage (source and caption files)

$0.00

Redo option

$0.00

Additional output file formats (non-standard or advanced)

$0.00

Translation services

From $10.50/minute (varies by language and service level)

Other file type charges (if applicable, please describe)

$0.00

Spanish captioning & transcription

$4.50

Automated caption placement

$0.50

Computer generated captioning

$0.25

 

TURNAROUND OPTIONS

Transcription only per media minute

Captioning only per media minute

Transcription and Captioning per media minute

Extended (10 business days)

$1.95

$0.90

$1.95

Standard (2-4 business days)

$2.10

$0.90

$2.10

Expedited (1-2 business days)

$2.60

$0.90

$2.60

Rush (1 business day or less)

$3.10

$0.90

$3.10

Same Day (8 business hours)

$4.10

$0.90

$4.10

2 Hour Turnaround

$7.10

$0.90

$7.10

 

ADDITIONAL SERVICES

UPGRADES, TRAINING & SUPPORT

Price

Initial (and ongoing) integration with Kaltura

$0.00

Upgrades and/or new functionality/features
(please specify unit of pricing, e.g. annual, per feature, etc.)

$0.00

Training
(please specify unit of pricing, e.g. per class, per student, per hour, etc.)

$0.00

Customer support
(please specify unit of pricing, e.g. per ticket, per hour, etc.)

$0.00

Caption encoding or open captioning

$10/file

Caption import

$5/file

SERVICES REQUIRED 
The University of Wisconsin-Madison is looking for a contractor to provide Post Production Captioning of Video and Audio media and would submit audio and/or text files for:
1. Transcripts only:
The University has a requirement to be able to generate transcripts in standard text format such as a .txt file.
2. Captioning files only  (smil, wmp, flash, .scc, etc):
The University should be able to upload transcripts created by a variety of sources (students, employees) or previously generated transcripts for media captioning.
3. Transcripts and captioning media files.
4. Integration with other systems:
The University uses a number of automated tools to capture and record lectures and e-Learning content. The media captioning workflow should be able to integrate with selected lecture capture systems to enable the audio and/or video files to be uploaded for captioning and downloaded for integration with video without faculty involvement.
5. Automated Submission and Workflow Flexibility:
The University expects to be able to uploaded and download files to a secure Web-Based-service, or via email.
6. Cross-platform support:
The University supports the Windows, Macintosh and Linux platforms, and both platforms need to be supported in terms of the application and output formats.
SPECIFICATIONS FOR MEDIA CAPTIONING AND TRANSCRIBING SOLUTION
The University works with a variety of media files.  Audio or video media file(s) for transcription, captioning or both may be any of the following digital formats:

  • AVI (QuickTime)
  • CDA (CD)
  • DSS (Olympus)
  • DVF (Sony)
  • FLV (Flash) used by YouTube
  • M4A
  • M4B
  • M4V
  • MOV (QuickTime)
  • MP3 (used for Podcasts)
  • MP4 (MP4/H.264 format used for iPods and mobile phone)
  • MPEG2
  • QCP (PureVoice)
  • RA
  • RM (RealMedia)
  • SRI (Voice It)
  • SWF (Flash)
  • VOC
  • WAV
  • WMA, WMV (Windows Media)
  • WRF (WebEx)
  • Other

COMPLETED TRANSCRIPTS:  DOC, RTF, or TXT formats are to be delivered via email attachment, web interface, or other digital means.
MEDIA CAPTIONING
The University requests pricing to caption media files using:
(1) transcriptions provided by the University or 
(2) transcriptions provided by the Contractor. 
Pricing rates for processing submitted media files for captioning are to be by media file length (per media minute) rounded up to the nearest 5 minutes not the amount of time it takes to caption files.
Captioned media files are (1) synchronized (with the transcript) and appear at approximately the same time as the audio is delivered; (2) equivalent and equal in content to that of the audio, including speaker identification and sound effects.
The University will submit a media file or video to the Vendor and be able to select how quickly a captioned version is needed. The media will be sent to the Vendor with the transcript (or to be transcribed). The media file will be synchronized with the transcript. The University requests the option of having video files and caption files be returned as captioned media presentations through a variety of Web video sharing sites (iTunes, YouTube, Google or Yahoo video), podcast, lecture capture, DVD Subtitling or through simple Web pages.

Examples of Output formats for web content include Flash (DFXP output for Flash CS3 or CCforFlash caption component, .XML for Captionate .FLV integration, .XML for RIT's caption component), YouTube (.SRT), QuickTime (.QT.TXT and .SMIL),Windows Media (.SAMI and .ASX), and Real (.RT and .SMIL).

Revision History

AMENDMENT #1 (8/18/16): issued to show price changes for Automatic Sync Technologies LLC and 3Play Media effective immedatelly.
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