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EXCAVATION SERVICES FOR UTILITY REPAIR

SCOPE: This Contract covers site excavations for utilities and other underground repairs as needed by the University which fall under the definition of “limited trades work” as defined in Wis. Stats. Ch. 16.70(7) http://www.legis.state.wi.us/statutes/Stat0016.pdf.  See Specifications section 1 (page 7) which states the limitations of use of this Contract.  As underground utilities need repair, the University will use this Contract to excavate, refill, grade and pave or sod as necessary to perform the repairs and return the original surface to pre-existing conditions.  This work may be of an emergency nature and therefore the Contractor must have the ability to respond to University calls at any time and respond on site within two hours if the emergency requires.

The University will designate a staff person, hereinafter referred to as the “owner representative”, to coordinate the services of the Contractor with those of University’s craft workers who will perform the actual repairs of the utility

NO -- JOE DANIELS CONSTRUCTION CO.  UW-Madison only.

Maintenance, Repair and Replacement
Single jobs shall not be greater than a total cost of $30,000 which fall under the definition of “limited trades work” as defined in Wis.Stats. Ch. 16.70(7), which “means maintenance work consisting of the repair or replacement of existing equipment or building components with equipment or components of the same kind, if the work is not dependent upon the design services of an architect or engineer, and does not alter or affect the performance of any building system, structure, exterior walls, roof or exits, or the fire protection or sanitation of the building.  "Limited trades work" includes decorative and surface material changes within a building and minor preventive maintenance to ancillary facilities such as drives, sidewalks and fences.

Materials
Cost of materials for a single job, not specifically listed on Itemized Bid List, shall not exceed 50% of the total labor cost of the job (if the total job is over $1,500.00) without the prior approval of Purchasing.  Where releases are given, each release defines the scope of a job; one release per job.

Equipment
No equipment shall be purchased under this Contract

INVOICING:    
Invoices shall reflect contract pricing on a “per job” basis

WARRANTY:  
Contractor shall warranty all workmanship and materials for a period of one year from date of repair completion as established by date of final approval by the owner representative or payment of final invoice, whichever is later.  The Contractor shall, at no cost to the University, provide materials and services necessary to correct any defects found during the warranty period.

*F.O.B:  
F.O.B. JOB SITE:
Services are to be performed at locations indicated when orders are placed.  Delivery of all materials shall be F.O.B. job site, freight paid by Contractor.  Contractor shall have a representative present at the delivery site when materials are direct shipped.  University employees will not accept deliveries on behalf of the Contractor.  The University shall not be responsible for any materials received or accepted on behalf of the Contractor.

TIMELINESS OF DELIVERY:  
Standard:  Delivery is desired as soon as possible after receipt of an order. 

Emergency: Contractor must be able to respond and be on-site within two hours of notification if the emergency requires it.

The Contractor is required to notify the ordering department of any other delays in delivery of services within 30 minutes of receipt of order or release against existing order(s).

Phone

SPECIFICATIONS

1.      Contract Limitations
         This Contract is for single jobs for utilities and other underground site excavations as needed for repairs and maintenance by the University that costs less than $25,000 per order/release. The following limitations apply within the following categories.

        1.1      Maintenance, Repair and Replacement
Single jobs shall not be greater than a total cost of $30,000 which fall under the definition of “limited trades work” as defined in Wis.Stats. Ch. 16.70(7), which “means maintenance work consisting of the repair or replacement of existing equipment or building components with equipment or components of the same kind, if the work is not dependent upon the design services of an architect or engineer, and does not alter or affect the performance of any building system, structure, exterior walls, roof or exits, or the fire protection or sanitation of the building.  "Limited trades work" includes decorative and surface material changes within a building and minor preventive maintenance to ancillary facilities such as drives, sidewalks and fences.

        1.2      Materials
Cost of materials for a single job shall not exceed 50% of the total labor cost of the job (if the total job is over $1,500.00) without the prior approval of Purchasing.  Where releases are given, each release defines the scope of a job; one release per job.

        1.3      Equipment
No equipment shall be purchased under this Contract.

2.     Compliance With Laws
Contractor shall comply with all applicable federal, state and local laws and codes regarding working conditions, hours of employment, overtime regulations, methods and rates of pay and any other regulations regarding employer-employee relationships.

3.     Post Award Meeting
Contractor(s) shall attend a post award meeting conducted at a time and place designated by the University.  All parties in the Contractor’s firm having a supervisory or managerial role for utility excavation services shall be in attendance.  At this meeting the Contractor shall be prepared to discuss and provide detailed information concerning, but not limited to, the following:

• Contract Use and Limitations.
• Workers who will participate in the Contract, including experience, training, and assigned responsibilities during the project.
• Regular and Overtime Wage Conditions and Rates.
• Ordering Work.
• Prior Notification of Work Start
• Access to Facilities
• Performance
• Emergency work.
• Site Restoration and Removal of debris.
• Delivery of materials to Job Site
• Invoicing
• Subcontracting
• Parking

4.     Ordering Work:
4.1      Contractor shall proceed with work only upon receipt of a purchase order or a release number against an existing Contract Blanket Order.

4.2      The Contractor shall be required to, upon request, provide written job estimates, at no cost to the University, within three days of a requested site visit.  Contractor shall identify on job estimate if they are planning to use a subcontractor, and identify the name(s) of the subcontractor(s).

4.3      Emergency Work:  After Contractor is notified of an emergency or critical service need, the Contractor must respond verbally to the owner representative within 30 minutes to discuss the emergency problem or need.  If required, the Contractor must be prepared to place their worker(s) at the job site within two hours of the initial contact or as mutually agreed upon between owner representative and Contractor.

5.     Prior Notification of Work Start
For all utility excavation projects, regardless of owner representative or work site, the Contractor shall notify Physical Plant’s Central Answering and Response Services (CARS), at 608-263-3333, prior to starting work at ANY University site.  Contractor may presume that job site entry is permitted as soon as phone notice is given; no affirmative response by Physical Plant will be made.

6.     Access To Facilities
6.1      Contractor shall make arrangements with the University’s owner representative for access to University facilities.  The University will provide Contractor with keys required for access to service areas.  NO BUILDING KEYS MAY BE COPIED.  All keys shall remain in the building at all times and returned at the end of each day of the project.  Contractor's workers shall not admit anyone except other Contractor workers to areas controlled by a key in their possession.

6.2      If keys are lost, Contractor shall reimburse the University for the actual number and cost of replacement keys and cores that particular lost key accessed.  This means that Contractor's replacement cost for lost master keys in some buildings could result in replacement costs of $30,000.00 or more.

7.     Reporting to Job Site:
7.1      Employee Identification:
All Contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented.  Any identification must be provided by the Contractor at the Contractor’s cost.  Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

7.2      When a job start date has been determined with the Contractor, the Contractor shall be on the job site with adequate tools, mobilized and ready to perform work immediately upon arrival.

7.3      Prior to the beginning of the individual job, the contractor representative shall make his presence known to the owner representative.

7.4      If requested by the owner representative, the Contractor must notify the owner representative each day when they arrive and depart.

8.   Performance:
8.1        Contractor shall have in its employ, or under its control, sufficient qualified and competent personnel to perform work promptly and in accordance with a schedule or work program, as approved by the University. The Contractor shall employ only such workers as are skilled in the tasks to which they are assigned. The Contractor shall be responsible for overseeing the work of all workers.  The University may require the Contractor not to assign any worker the University deems incompetent, careless, insubordinate, or otherwise objectionable to work on University jobs. 

8.2        Contractors shall be required to provide, at Contractor’s expense, tools of the trade, materials, supplies and equipment required to perform the work to University specifications.

8.3        Contractor shall perform work in outside areas and in University buildings as directed.

8.4        Trenching:  All trenches shall be braced in accordance with the latest DWD and OSHA codes.

8.5        Backfill and Surface Material Quality:  All backfill material shall be a granular material and shall pass through a 3" screen.  All backfill material shall be compacted with a mechanical compactor.  After excavation and utility services are completed all streets and sidewalks shall be repaired.  Streets shall be repaired with 8" of crushed stone and 3" of bituminous concrete.  Sidewalks shall be repaired with 5" of air entrained concrete.  All damaged sod shall be replaced with highland sod or seeded, fertilized and mulched over a base of at least six inches of topsoil.

8.6        Protection of Trees snd Shrubs:  Contractor shall not affix ropes, wires, cables or other devices to trees or shrubs.

9.   Site Restoration And Removal Of Debris:
9.1        Contractor shall remove all debris from the job site within three days of completion of work.

9.2        Contractor shall restore job site, weather permitting, within two weeks after completion of excavation.

9.3              The University shall notify the Contractor if sod or seed shall be used in the site restoration.  Contractor shall notify Environmental Services 608-262-2954 when sod or seeding has been completed at job site.  After Contractor notification, Environmental Services will maintain the sod or seeded area.

10.        Removal of Debris and Hazardous Waste:
10.1      The Contractor shall clean up and remove all non-hazardous debris from the job site, on a daily basis, and dispose of all debris at a State of Wisconsin licensed solid waste landfill http://www.dnr.state.wi.us/org/aw/wm/faclists/WisLic_SWLandfills.pdf.  The Contractor shall not leave debris on University property, in University dumpsters, or in any non-Contractor owned dumpster.  The contractor shall not incinerate debris, and/or dump waste by/in the street or road.

10.2      If debris could be identified as hazardous waste, Contractor must contact the University’s Environment Health & Safety Department at 608-265-5000 for proper hazardous waste disposal procedures.

10.3      No item, material or components shall be salvaged by the Contractor or any party.

11.   Warranty
Contractor shall warranty all workmanship and materials for a period of one year from date of repair completion as established by date of final approval by the owner representative or payment of final invoice, whichever is later.  The Contractor shall, at no cost to the University, provide materials and services necessary to correct any defects found during the warranty period.

12.   Subcontracting
12.1      Any Contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any other Contractor without prior written approval by Purchasing.

12.2         If subcontractors are to be used, the Contractor must clearly explain their participation.

12.3      Subcontractors must abide by all terms and conditions under this Contract.

12.4      The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job.

12.5   Costs for subcontracted work is to be shown on the invoice as only pass through costs without additional markup charges.

Revision History

(9/19/12): show change in vendor name FROM: South Central Construction Inc TO: South Central Contracting Inc.