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EXCAVATION SERVICES FOR UTILITY REPAIR

(contract last updated 02/13/2019)

SCOPE: This Contract covers site excavations for utilities and other underground repairs as needed by the University which fall under the definition of “limited trades work” as defined in Wis. Stats. Ch. 16.70(7) http://www.legis.state.wi.us/statutes/Stat0016.pdf.  See Specifications, Section 6.1, which states the limitations of use of this Contract.  As underground utilities need repair, the University will use this Contract to excavate, refill, grade and pave or sod as necessary to perform the repairs and return the original surface to pre-existing conditions.  This work may be of an emergency nature and therefore the Contractor must have the ability to respond to University calls at any time and respond on site within two hours if the emergency requires.

 

The University will designate a staff person, hereinafter referred to as the “owner representative”, to coordinate the services of the Contractor with those of University’s craft workers who will perform the actual repairs of the utility.


CONTRACT # DESCRIPTION
15-5240 EXCAVATION SERVICES FOR UTILITY REPAIR
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Brad Bauman
(608) 265-1462 FAX (608) 262-4467
brad.bauman@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
SPECIAL APPROVAL: All departments on Madison except Physical Plant, University Housing and Wisconsin Unions.  See UW-Madison Purchasing Policies and Procedure #PPP 4 for more information
ELIGIBLE PURCHASERS: Facilities Planning & Management Physical Plant, University Housing and Wisconsin Unions.  See UW-Madison Purchasing Policies and Procedure #PPP 4 for more information.
COOPERATIVE PURCHASING:

YES:  South Central Contracting Inc.
NO:    Joe Daniels Construction Co. Inc.

CONTRACT TERM: December 15, 2014 through December 14, 2016, with automatic renewal extensions to December 14, 2019, unless amended, cancelled or rebid.
CONTRACT LIMITATIONS:

This Contract is for single jobs for utilities and other underground site excavations as needed for repairs and maintenance by the University that costs less than $30,000 per order/release. The following limitations apply within the following categories.

 

Maintenance, Repair and Replacement
Single jobs shall not be greater than a total cost of $30,000 which fall under the definition of “limited trades work” as defined in Wis.Stats. Ch. 16.70(7), which “means maintenance work consisting of the repair or replacement of existing equipment or building components with equipment or components of the same kind, if the work is not dependent upon the design services of an architect or engineer, and does not alter or affect the performance of any building system, structure, exterior walls, roof or exits, or the fire protection or sanitation of the building.  "Limited trades work" includes decorative and surface material changes within a building and minor preventive maintenance to ancillary facilities such as drives, sidewalks and fences.

 

Materials
Cost of materials for a single job, not specifically listed below, shall not exceed 50% of the total labor cost of the job (if the total job is over $1,500.00) without the prior approval of Purchasing.  Where releases are given, each release defines the scope of a job; one release per job.

 

Equipment
No equipment shall be purchased under this Contract

 

Invoicing:
Invoices shall reflect contract pricing on a “per job” basis

 

Warranty:
Contractor shall warranty all workmanship and materials for a period of one year from date of repair completion as established by date of final approval by the owner representative or payment of final invoice, whichever is later.  The Contractor shall, at no cost to the University, provide materials and services necessary to correct any defects found during the warranty period.

 

F.O.B. Job Site::
Services are to be performed at locations indicated when orders are placed.  Delivery of all materials shall be F.O.B. job site, freight paid by Contractor.  Contractor shall have a representative present at the delivery site when materials are direct shipped.  University employees will not accept deliveries on behalf of the Contractor.  The University shall not be responsible for any materials received or accepted on behalf of the Contractor.

 

Timeliness of Delivery:                                         
StandardDelivery is desired as soon as possible after receipt of an order. 

 

Emergency: Contractor must be able to respond and be on-site within two hours of notification if the emergency requires it.

 

The Contractor is required to notify the ordering department of any other delays in delivery of services within 30 minutes of receipt of order or release against existing order(s).


Vendor(s)
027179
Joe Daniels Construction Co.
919 Applegate Road
Madison WI 53713
     
Sales Representative: PHONE # FAX #
Joseph Biddick 608-516-1270
608-271-4570
E-mail jbiddick@danielsco.com
  PHONE # FAX #
Ordering/Expediting: 608-516-1270
608-271-4570
Invoice Information: 608-516-1270
608-271-4570
Returns: 608-516-1270
608-271-4570
Supplier Diversity Reporting: 608-271-4800
608-271-4570
Website:www.danielsco.com
Commodity Code 912-44
Federal Employee ID # (FEIN) 39-1187059
F.O.B. “V” F.O.B. SERVICE/MAINTENANCE
Delivery Time:

Emergency: Verbal Response within 30 minutes
On-Site Within 2 Hours

Standard:  ASAP
Terms: N/30
Minimum Order:

None

Invoicing: Invoices shall reflect contract pricing
Back Orders: Will notify ordering department within 48 hours of order/release.
Other: Pricing not available to: University of Wisconsin System campuses , State of Wisconsin Agencies, or Wisconsin Municipalities.
Pricing Information: Click here for pricing.

Vendor(s)
121551

South Central Contracting Inc

PO Box 259979
Madison, WI 53725
     
Sales Representative: PHONE # FAX #
Bill Cockroft 608-209-1722 608-835-2100
E-mail bill@southccinc.com
  PHONE # FAX #
Ordering/Expediting: 608-393-9998 608-835-2100
Invoice Information: 608-209-1722 608-835-2100
Returns: 608-209-1722 608-835-2100
Supplier Diversity Reporting: 608-835-6800 608-835-2100
Commodity Code 912-44
Federal Employee ID # (FEIN) 39-2018991
F.O.B. “V” F.O.B. SERVICE/MAINTENANCE
Terms: N/30
Delivery:

Emergency: Verbal Response within 30 minutes
On-Site Within 2 Hours

Standard:  ASAP
Minimum Order: None
Invoicing: Invoices shall reflect contract pricing.
Back Orders: Will notify ordering department within 48 hours of order/release.
Pricing Information: Click here for pricing.

SPECIFICATIONS

 

1.     Contract Limitations:
This Contract is for single jobs for utilities and other underground site excavations as needed for repairs and maintenance by the University that costs less than $30,000 per order/release. The following limitations apply within the following categories.

        1.1            Maintenance, Repair and Replacement
Single jobs shall not be greater than a total cost of $30,000 which fall under the definition of “limited trades work” as defined in Wis.Stats. Ch. 16.70(7), which “means maintenance work consisting of the repair or replacement of existing equipment or building components with equipment or components of the same kind, if the work is not dependent upon the design services of an architect or engineer, and does not alter or affect the performance of any building system, structure, exterior walls, roof or exits, or the fire protection or sanitation of the building.  "Limited trades work" includes decorative and surface material changes within a building and minor preventive maintenance to ancillary facilities such as drives, sidewalks and fences.

        1.2            Materials
Cost of materials for a single job shall not exceed 50% of the total labor cost of the job (if the total job is over $1,500.00) without the prior approval of Purchasing.  Where releases are given, each release defines the scope of a job; one release per job.

        1.3            Equipment
No equipment shall be purchased under this Contract.
Equipment must be billed for actual time used not time on site.

 

2.     Compliance With Laws:
Contractor shall comply with all applicable federal, state and local laws and codes regarding working conditions, hours of employment, overtime regulations, methods and rates of pay and any other regulations regarding employer-employee relationships.

 

3.     Post Award Meeting:
Contractor(s) shall attend a post award meeting conducted at a time and place designated by the University.  All  parties in the Contractor’s firm having a supervisory or managerial role for utility excavation services shall be in attendance.  At this meeting the Contractor shall be prepared to discuss and provide detailed information concerning, but not limited to, the following:

  • Contract Use and Limitations.
  • Workers who will participate in the Contract, including experience, training, and assigned responsibilities during the project.
  • Regular and Overtime Wage Conditions and Rates.
  • Ordering Work.
  • Prior Notification of Work Start
  • Access to Facilities
  • Performance
  • Emergency work.
  • Site Restoration and Removal of debris.
  • Delivery of materials to Job Site
  • Invoicing
  • Subcontracting
  • Parking

 

4.     Ordering Work:

           4.1            Contractor shall proceed with work only upon receipt of a purchase order or a release number against an existing Contract Blanket Order.

           4.2            The Contractor shall be required to, upon request, provide written job estimates, at no cost to the University, within three days of a requested site visit.  Contractor shall identify on job estimate if they are planning to use a subcontractor, and identify the name(s) of the subcontractor(s).

           4.3            Emergency Work:  After Contractor is notified of an emergency or critical service need, the Contractor must respond verbally to the owner representative within 30 minutes to discuss the emergency problem or need.  If required, the Contractor must be prepared to place their worker(s) at the job site within two hours of the initial contact or as mutually agreed upon between owner representative and Contractor.

 

5.     Prior Notification of Work Start:
For all utility excavation projects, regardless of owner representative or work site, the Contractor shall notify Physical Plant’s Central Answering and Response Services (CARS), at 608-263-3333, prior to starting work at ANY University site.  Contractor may presume that job site entry is permitted as soon as phone notice is given; no affirmative response by Physical Plant will be made.

 

6.     Access to Facilities:

        6.1            Contractor shall make arrangements with the University’s owner representative for access to University facilities.  The University will provide Contractor with keys required for access to service areas.  NO BUILDING KEYS MAY BE COPIED.  All keys shall remain in the building at all times and returned at the end of each day of the project.  Contractor's workers shall not admit anyone except other Contractor workers to areas controlled by a key in their possession.

        6.2            If keys are lost, Contractor shall reimburse the University for the actual number and cost of replacement keys and cores that particular lost key accessed.  This means that Contractor's replacement cost for lost master keys in some buildings could result in replacement costs of $30,000.00 or more.

 

7.     Reporting to Job Site:

        7.1            Employee Identification:
All Contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented.  Any identification must be provided by the Contractor at the Contractor’s cost.  Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

 

        7.2            When a job start date has been determined with the Contractor, the Contractor shall be on the job site with adequate tools, mobilized and ready to perform work immediately upon arrival.

        7.3            Prior to the beginning of the individual job, the contractor representative shall make his presence known to the owner representative.

        7.4            If requested by the owner representative, the Contractor must notify the owner representative each day when they arrive and depart.

 

8.     Performance:

        8.1            Contractor shall have in its employ, or under its control, sufficient qualified and competent personnel to perform work promptly and in accordance with a schedule or work program, as approved by the University. The Contractor shall employ only such workers as are skilled in the tasks to which they are assigned. The Contractor shall be responsible for overseeing the work of all workers.  The University may require the Contractor not to assign any worker the University deems incompetent, careless, insubordinate, or otherwise objectionable to work on University jobs. 

        8.2            Contractors shall be required to provide, at Contractor’s expense, tools of the trade, materials, supplies and equipment required to perform the work to University specifications.

        8.3            Contractor shall perform work in outside areas and in University buildings as directed.

        8.4            Trenching:  All trenches shall be braced in accordance with the latest DWD and OSHA codes.

        8.5            Backfill and Surface Material Quality:  All backfill material shall be a granular material and shall pass through a 3" screen.  All backfill material shall be compacted with a mechanical compactor.  After excavation and utility services are completed all streets and sidewalks shall be repaired.  Streets shall be repaired with 8" of crushed stone and 3" of bituminous concrete.  Sidewalks shall be repaired with 5" of air entrained concrete.  All damaged sod shall be replaced with highland sod or seeded, fertilized and mulched over a base of at least six inches of topsoil.

         8.6           Protection of Trees and Shrubs:  Contractor shall not affix ropes, wires, cables or other devices to trees or shrubs.

 

9.     Site Restoration and Removal of Debris:

        9.1            Contractor shall remove all debris from the job site within three days of completion of work.

        9.2            Contractor shall restore job site, weather permitting, within two weeks after completion of excavation.

        9.3            The University shall notify the Contractor if sod or seed shall be used in the site restoration.  Contractor shall notify Environmental Services 608-262-2954 when sod or seeding has been completed at job site.  After Contractor notification, Environmental Services will maintain the sod or seeded area.

 

10.     Removal of Debris and Hazardous Waste:

        10.1          The Contractor shall clean up and remove all non-hazardous debris from the job site, on a daily basis, and dispose of all debris at a State of Wisconsin licensed solid waste landfill http://dnr.wi.gov/topic/Landfills/.  The Contractor shall not leave debris on University property, in University dumpsters, or in any non-Contractor owned dumpster.  The contractor shall not incinerate debris, and/or dump waste by/in the street or road.

        10.2          If debris could be identified as hazardous waste, Contractor must contact the University’s Environment Health & Safety Department at 608-265-5000 for proper hazardous waste disposal procedures.

        10.3          No item, material or components shall be salvaged by the Contractor or any party.

 

11.        Warranty:
Contractor shall warranty all workmanship and materials for a period of one year from date of repair completion as established by date of final approval by the owner representative or payment of final invoice, whichever is later.  The Contractor shall, at no cost to the University, provide materials and services necessary to correct any defects found during the warranty period.

 

12.        Prevailing Wage:
Work provided under this contract does not qualify for a prevailing wage.


Revision History

(1/6/15): updated address for South Central Contracting Inc.
(8/5/15): added a Short Load charge of $150.00 for Joe Daniels Construction Co.
(8/31/18): updated to change pricing for Joe Daniels Construction Co.
(2/13/19): updated to show price changes for South Central Contracting Inc.
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