LAUNDRY SERVICES FOR UW-OWNED LINENS

07-5235

LAUNDRY SERVICES FOR UW-OWNED LINENS

Non-UW-Madison users contact: Vendor Representative

November 1, 2006 through October 31, 2007, with automatic renewal extensions to October 31, 2009, unless amended, cancelled or rebid. The University reserves the right to extend beyond the Contract Term if deemed to be in the best interest of the University.

“D” FOB DESTINATION, FREIGHT PREPAID AND ALLOWED

Phone, Fax, Internet

Will notify ordering department within 24 hours of order/release.

LAUNDRY SERVICES - SEE BELOW

SPECIFICATIONS

The University will provide Contractor with keys required for access to service areas. NO BUILDING KEYS MAY BE COPIED. Outside entrance door keys shall be the only keys to be issued to the Contractor’s employees and permitted to leave the building. If keys are lost, Contractor shall be responsible for the total cost of re-keying and replacement of all building locks and keys. Contractor’s employees shall not admit anyone to areas controlled by a key in their possession.

• The enclosed Cost Proposal List indicates approximate monthly usage for each item. The bidders are advised that laundry activity will vary greatly from building to building between the academic year and the summer months. The delivery schedule may change during the summer with some Residence Halls having two to three pickups and deliveries per week and others having none. The University shall cooperate with and advise the contractor regarding schedule routing and stops to minimize fuel consumption and service cost.
• Laundering is to include washing, drying, ironing, and starching as normally required in quality laundry service.
• All items shall be washed, extracted, tumbled and ironed, as required, with only non-allergic soaps, detergents, bleaches or other chemicals to render the finished products clean.
• All laundry is to be processed to produce first quality work with minimum of wear and tear on the fabric. Laundry is to be handled carefully and expeditiously to avoid and remove stain and mildew (mildicide is to be used to control mildew). Finished work on all white materials to be uniform in appearance and sharp white in color. As our sheets and cases receive heavy use, they are to be laundered with a washing formula designed for those soil conditions. To prevent cement stains, care shall be taken to insure damp linen do not come in contact with concrete.
• Flat work must be folded neatly and uniformly and packaged by type, e.g., sheets together, pillow cases together, in a polyfilm or paper wrapper, 10 sheets per package and 20 pillow cases per package. Stained linens and those requiring repair must be packaged separate from good linens.
• Press work must be neatly done to avoid wrinkling and must be folded correctly and uniformly.
• Blanket washing and drying to be handled with extreme caution to avoid shrinkage. Wash blankets clean with a good low-titer soap. Washing and rinsing temperature must not exceed 100 degrees F. Sour in the last rinse. Air drying of blankets on racks is preferred. If tumbler is used for drying, avoid excessive heat and avoid tumbler wrinkles.
• Rag and towels must be pressed and folded.
• Items failing to meet University washing standards will be returned for rewash at no cost to the University. The University will label rewash as such. Salvage wash is a University responsibility (body stains, etc.) and will be laundered at the regular rate. The University will label such items as salvage wash.
• Salvage wash and rewash returned to the University Residence Halls shall be proportionately distributed among the Residence Halls to ensure that no one hall receives more than its share of salvage or rewash linen.
• There may be occasions when the University may request the contractor to make repair of laundry items. Term and prices to be determined by mutual agreement of the University and contractor.
• The University has pick-up and delivery points at approximately 160 locations. Included in these locations are 16 Residence Halls which represent the largest volume of items to be laundered. Most of the sheets and pillow cases are used by Residence Halls. Other locations may represent very small pick-ups such as a few pounds of rags, 1 or more lab coats or any of the miscellaneous items to be laundered. See Attachment B for buildings and addresses of pick up and delivery points. Attachment B may not be totally inclusive and there may be multiple pick up and delivery points in each building.
• The schedule for departments, except University Housing, is pick up and delivery once per week, Monday through Friday, 8:00 a.m. - 3:00 p.m. Laundry for pick up will be packed in laundry bags, clearly labeled. Laundry bags, hampers and carts must be furnished by the Contractor as required and must be rust free, clean, and in good condition for use. If the individual department has its own equipment, the Contractor will use the department’s equipment for transport.

• For the purpose of this contract, most Residence Halls schedule is twice per week during the summer months for most buildings, Monday through Friday, 8:00 a.m. - 3:00 p.m. Eagle Heights daycare schedule is weekly throughout the academic year and summer term. No entry will be allowed into secured storerooms after 3:00 p.m., unless arrangements are made beforehand with Julie Barrette at (608) 262-8878. Soiled laundry will be packed in laundry bags or hampers supplied by the Contractor and clearly labeled with the quantity of items in the bag. All equipment must be rust free, clean, and in good condition for use. If the individual department has its own equipment, the Contractor will use the department’s equipment for transport. Julie Barrette or her representative must be notified within 24 hours of any discrepancies in the count. Each delivery of clean items shall be accompanied by an itemized delivery ticket for University's records, indicating item description and count, date, department being charged, item rate and total cost. The contractor shall be advised within 24 hours of any discrepancies and the invoice adjusted.
• Delivery of clean items shall be encased in plastic and inside a laundry bag and labeled as to the contents for each Residence Halls. Delivery to the Kronshage Units shall be in packaged bundles. Delivery at Adams Hall is on a conveyor belt through a window. Clean items delivered to Barnard, Bradley, Chadborne, Cole, Ogg, Sellery, Slichter, Sullivan, Elizabeth Waters, and Witte Halls shall be encased in plastic and placed in a clean cart on casters and not exceed 100 pounds. Laundry for Merit House and Susan Davis House shall be in carts delivered to Chadbourne Hall. Pickup and delivery for Eagle Heights must be before 11:00 a.m.
• The University, at the option of the contact person, will furnish a ticket indicating the quantity of each item and/or soiled weight contained in a pick up. If the contractor takes exception to the University stated contents they will notify the pick-up point within 24 hours of the discrepancy or the contractor shall be responsible for the amounts indicated on the pick-up slip. If the University fails to indicate the contents of a pick-up, the contractor's calculation shall prevail.
• Upon return of laundered items, the contractor will furnish a ticket indicating the contents of the shipment. The University shall verify the clean linen counts upon receipt, sign, date and record discrepancies on the delivery ticket. The University will be responsible for notifying the contractor within 24 hours of any discrepancy and the invoice adjusted or the University will be responsible for the amounts indicated. Items that are lost by the contractor will result in a charge against the contractor for lost items at the University's replacement cost.

All contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge (provided by the Contractor at the Contractor’s cost) showing they are employees of the contractor. Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

Revision History