SNOW REMOVAL SERVICES FOR THE UW MADISON MDS/SWAP BUILDING |
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| (contract last updated 07/08/2011) | ||||||||||||||||||||||||||||||||||||||||||||
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| SCOPE: Contract for UW Madison Materials Distribution Services (MDS) and Surplus With A Purpose (SWAP) operation, for Snow Plowing and Removal Services at the MDS/SWAP facility located at 1061 Thousand Oaks Trail, Verona, WI 53593. | ||||||||||||||||||||||||||||||||||||||||||||
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| CONTRACT # | DESCRIPTION | |||||||||||||||||||||||||||||||||||||||||||
| 12-5209 | SNOW REMOVAL SERVICES FOR THE UW MADISON MDS/SWAP BUILDING | |||||||||||||||||||||||||||||||||||||||||||
| CONTRACT ORIGIN: | ADDITIONAL INFORMATION: | |||||||||||||||||||||||||||||||||||||||||||
| UW-Madison Purchasing Services 21 N Park St, Ste 6101 Madison, WI 53715-1218 |
UW-Madison users contact: Vint Quamme (608) 262-1147 FAX (608) 262-4467 vquamme@bussvc.wisc.edu |
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| Non-UW-Madison users contact: Vendor Representative |
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| COOPERATIVE PURCHASING: | YES | |||||||||||||||||||||||||||||||||||||||||||
| CONTRACT TERM: | July 15, 2011 through July 14, 2012, with automatic renewal extensions to July 14, 2014, unless amended, cancelled or rebid. | |||||||||||||||||||||||||||||||||||||||||||
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| Vendor(s) |
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| Commodity Code | 910-39 968-72 |
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| Federal Employee ID # (FEIN) | 36-4497747 | |||||||||||||||||||||||||||||||||||||||||||
| F.O.B. | “V” F.O.B. SERVICE/MAINTENANCE | |||||||||||||||||||||||||||||||||||||||||||
| Terms: | N/30 | |||||||||||||||||||||||||||||||||||||||||||
| Invoicing: | Invoices shall reflect contract pricing. The original invoice with a copy of all job tickets and two additional copies of the invoice only must be sent to Mike Marean, 1061 Thousand Oaks Trail, Verona, WI 53593 unless the customer identifies and establishes a different bill-to location. |
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| Orders: | E-mail, Fax, Internet, Mail, Phone | |||||||||||||||||||||||||||||||||||||||||||
| Job Ticket: | At the end of each service day, the Contractor shall leave a completed job ticket with the UW-Madison-MDS Contract Administrator or with agreed upon staff or location, describing the work completed on that day. (NOTE: One (1) copy of each job ticket must be submitted with the invoice copies when they are submitted.) The University reserves the right to reduce invoices by amounts not evidenced by submitted job tickets. (NOTE: all snow removal services are billed per time. If the Contractor has to return more than one time per day and plans to bill for each time, separate job tickets must be submitted.) | |||||||||||||||||||||||||||||||||||||||||||
| Pricing Information: | SEE BELOW | |||||||||||||||||||||||||||||||||||||||||||
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SPECIFICATIONS
1. Response Time and Hours of Service: Service shall be furnished 5 days a week, Monday through Friday, with South loading dock area being completed by no later than 5:00 a.m.; West parking lot and sidewalks by no later than 6:00 a.m.; and SWAP loading area (Northwest corner) by no later than 6:30 a.m. Work shall be continuous until all plowing and hauling have been completed. MDS and SWAP are open Monday through Friday weekly with Saturday SWAP sales the second Saturday of each month. On that Saturday, if snow removal is needed, the Contractor would provide service. 2. Pre-Season Snow Management Meeting: Contractor must meet annually with University representatives prior to the snow season to discuss Contract performance in detail. At this meeting Contractor shall provide names and home phone numbers of all personnel to be contacted by the University’s Snow Operations Manager when Contractor's services are required. At the same meeting, the University will provide the Contractor, the names and phone numbers of designated snow coordination personnel. Additional, alternate, or substitute University Snow Operations Managers as needed after the pre-season meeting, shall be identified in writing to the Contractor(s). 3. Hauling Snow: Snow will be pushed off of lots to areas identified by MDS Contract Administrator. Contractor shall remove all snow from parking area and no snow shall be left within the parking area perimeter. Contractor(s) shall be directed to haul and dispose of snow as directed by Snow Operations Manager. 4. Contractor Damages: An annual inspection of areas to look for damages done during snow removal will occur in May of each year. Contractor shall be responsible for and will be notified by the University of all damage to landscaping, curbing, parking meters, signs, etc. as it is discovered until the end of the snow season. At the end of the snow season, the Contractor shall be solely and wholly financially liable for any reported damage and shall comply with the instruction of the Snow Operations Manager in returning University property to its pre-season condition. 5. Sidewalks: Building side sidewalks will be shoveled or cleaned with snow blowers. Street side sidewalk is included in this Contract and may be cleaned with skid steer or other equipment at the Contractor’s discretion. Both sidewalk areas will be scraped to sidewalk level to insure that staff and customers have a safe sidewalk surface to use. 6. General Plowing Instructions: The following is subject to change by the MDS Contract Administrator.
6.2 Snow Hauling and Dumping:
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| Revision History |
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