CLEANING EXHAUST AND GREASE HOODS Contract

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Dates and Deadlines

CLEANING EXHAUST AND GREASE HOODS

(contract last updated 05/18/2007)

SCOPE: Contract for cleaning exhaust and grease hoods and duct in Residence Halls Food Service areas on an ongoing service.

CONTRACT #

DESCRIPTION

07-5121

CLEANING EXHAUST AND GREASE HOODS

CONTRACT ORIGIN:

ADDITIONAL INFORMATION:

UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218

UW-Madison users contact:
Donald Schwoerer
(608) 262-2525 FAX (608) 265-8721
TDD: 608-262-0825
donald.schwoerer@mail.housing.wisc.edu

Non-UW-Madison users contact: Vendor Representative

COOPERATIVE PURCHASING:

YES

CONTRACT TERM:

May 15, 2007 through May 14, 2008, with automatic renewal extensions to May 14, 2010, unless amended, cancelled or rebid. The University reserves the right to extend beyond the Contract Term if deemed to be in the best interest of the University.

Vendor(s)

027215
Badger Filter & Maintenance Inc
PO Box 8451
Madison WI 53708
Sales Representative:	PHONE #	FAX #
Shawn Doyle	608-221-0922	608-221-0910
	PHONE #	FAX #
Ordering/Expediting:	608-221-0922	608-221-0910
Invoice Information:	608-221-0922	608-221-0910
Minority Reporting:	608-221-0922	608-221-0910
E-mail badgershawn@merr.com

Commodity Code

910-70

Federal Employee ID # (FEIN)

39-1852520

F.O.B.

“V” F.O.B. SERVICE/MAINTENANCE

Terms:

N/30

Invoicing:

Invoices shall reflect contract pricing.

Orders:

Phone, Fax, Internet

Other:

Pricing not available to: Wisconsin Municipalities

Pricing Information:

SEE BELOW

ITEM	DESCRIPTION	UNIT PRICE TO CLEAN	UNIT PRICE TO INSPECT
1	Gordon Commons Cafeteria Satellite Area B (Fan 117)	$500.00	$112.20
2	Gordon Commons Pop's Club Satellite Area C (Fan 107)	$600.00	$112.20
3	Gordon Commons Commissary Bakery (Fan 34 and Fish oven exhaust)	$1,015.00	$112.20
4	Gordon Commons Kitchen Area (Fans 33K & 33H and two Fish oven exhausts)	$1,015.00	$112.20
5	Gordon Commons C Dish Room (Fan 136)	$200.00	$112.20
6	Gordon Commons B Dish Room (Fan 129)	$200.00	$112.20
7	Chadbourne Hall	$493.20	$56.10
8	Elizabeth Waters Hall	$600.00	$112.20
9	Carson Gulley Commons	$500.00	$56.10
10	Holt Commons -- Kronshage Cafeteria (Lower Frank’s)	$516.00	$56.10
11	Holt Commons -- Frank's Place	$600.00	$112.20
12	Zoe Bayliss House	$493.20	$56.10
13	Susan Davis House	$493.20	$56.10
14	Merit House	$493.20	$56.10
15	Newell’s Café	$450.00	$112.20

SPECIFICATIONS

1.
Service Requirements. Clean food service exhaust hoods and duct work from kitchen to exterior of buildings as requested by University Housing. All work to be done as per N.F.P.A. Standards #96, 8-3

2.
Cleaning Method. Method shall be hand-scraping and manual cleaning with an approved degreaser. Hoods and ducts cannot be pressure-washed in most kitchens. Contractor assumes full responsibility for damages as a result of using pressure washers.

3. Degreaser.

a.
Shall be non-flammable, non-toxic, environmentally safe, and suitable for use in a food service environment.

b. Shall be subject to approval of the University, and the University Contract manager shall be the sole judge of suitability.

c.
Samples must be provided within 5 working days of the University's request during the life of this Contract. The 5 day requirement may be adjusted if mutually agreeable to both parties.

d.
Contractor shall notify the University Contract manager of any degreaser changes at least 4 weeks prior to beginning scheduled work.

e. Contractor shall provide Material Safety Data Sheets (MSDS) for all cleaners used as part of this Contract.

4.
Notification. Contractor representative shall contact the University Contract manager (or designees) in charge of each work area before starting work for information about special conditions such as instructions, directions, coordinating with building occupants, etc. This is a requirement EACH AND EVERY TIME a hood or duct is cleaned.

5.
Work Hours. Shall be 8:00 am to 4:15 p.m., Monday through Friday (except holidays) or as directed by the University.

6. Schedule, Locations and Frequency. The University will contact the Contractor at least 6 weeks prior to schedule each cleaning project or shall arrive at a mutually agreeable schedule. Building locations are as listed below. Frequency of cleanings to be done as per N.F.P.A. Standards #96, 8-3.

Building Locations

Gordon Commons, 717 W. Johnson Street
   Gordon Cafeteria (Fan 117)
   Pop's Club (Fan 107)
   Commissary Bakery (Fan 34 and Fish oven exhaust)
   Kitchen Area (Fans 33K and 33H and two Fish oven
   exhausts)
   C Dish Room (Fan 136)
   B Dish Room (Fan 129)
Chadbourne Hall, 420 N. Park Street
Elizabeth Waters Hall, 2000 Observatory Drive
Carson Gulley Commons, 1515 Tripp Circle

Holt Commons, 1650 Kronshage Drive
    Kronshage Cafeteria (Lower Frank’s)
    Frank's Place

Zoe Bayliss House, 915 W. Johnson Street
Susan Davis House, 917 W. Johnson Street
Merit House, 919 W. Dayton Street
Newell’s Café,35 N. Park Street

7.	Cleaning Standards:
	a.	All exhaust fans, connecting duct work and hoods are to be cleaned to acceptable local fire codes and N.F.P.A. Standards #96, 8-3.
	b.	If cleaning chemicals and/or procedures will damage University's property, the floor, walls and surrounding equipment must be protected.
	c.	Gordon Commons hoods are painted with epoxy. The remaining duct work and hoods are galvanized steel. The cleaning chemical and/or procedure must not damage or remove these or other protective surfaces.
	d.	All hoods, ducts, grills, fan housings, blades or impellers, and grease or residue from ducts on floor under fans and hoods must be thoroughly cleaned leaving no grease dirt or cleaning chemical residue. There shall be no standing water left inside or outside of the system. All water puddles must be wiped dry rather than air dried to prevent residue staining or rusting.
8.	Inspection:
	a.	Contractor shall not leave each work site until the work has been inspected by the University Contract manager (or designee) during normal business hours. The University Contract manager (or designee) shall be the sole judge of acceptable work.
	b.	The University will not be responsible for additional charges if Contractor must return to the work site(s) to satisfactorily complete the cleaning.
	c.	Payment will not be authorized until all work has been completed to the University's satisfaction.
9.	Performance:
	a.	Contractor shall have in his or her employ, sufficient qualified and competent personnel to perform work promptly and in accordance with the work schedule as approved by the University.
	b.	The University may require the Contractor to not employ and/or to dismiss from the work such employee(s) as the University deems incompetent, careless, insubordinate, or otherwise objectionable.
	c.	No subcontracting will be allowed without the prior written approval of Purchasing Services.
	d.	At each work site, the Contractor shall employ a supervisor or foreman who shall have full authority to act for the Contractor. It is understood that such Contractor representative shall be acceptable to the University.

Revision History

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