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DATA SANITIZATION SOFTWARE AND MAINTENANCE

(contract last updated 06/24/2016)

SCOPE: Contract for the purchase of Data Sanitization Software and Maintenance along with implementation services and training.

 

UW Madison creates content in non-production environments (e.g. development, test and Q&A) by copying the data from a production environment and populating it into the non-production environments.  This data often contains restricted information such as social security numbers, bank account numbers, and internal information such as grades and benefit deductions.  This Personally Identifiable Information (PII) causes risks to individuals and it creates compliance risks to organizations that collect and use it.  Organizations need to use a variety of tools to protect sensitive personal information against unauthorized disclosure.  In addition, they have to balance this interest against the need to test the processes and applications they use to handle the personal information. 

 

Data sanitization technology aims to balance the privacy interests of data subjects and the information requirements of researchers and testers.  But data sanitization technology is not perfectly effective, and using it requires a good understanding of its strengths and weaknesses.

 

There is an increase in risk likelihood and impact by propagating this information to other environments.  This impact, if realized, can cause financial and reputational loss to DoIT, UW-Madison and the UW-System.  The risk likelihood increases as the data is copied to additional non-productions environments.  These environments typically are more vulnerable since security is typically distributed and there are fewer implemented security controls and procedures.

 

To assist with these efforts, DoIT is considering purchasing software that will help us balance the privacy interest of data subjects and the information requirements of testers.

 

The University of Wisconsin-Madison is a public, land-grant institution that offers a complete spectrum of studies through more than 20 schools and colleges.  With more than 41,000 students from every U.S. state and 120 countries, and more than 16,000 employees, UW-Madison is the flagship campus of Wisconsin's state university system. UW- Madison is a formidable research engine, ranking fourth among U.S. research universities for total research and development expenditures. Faculty, staff, and students are motivated by a tradition known as the “Wisconsin Idea” -- that the boundaries of the University are the boundaries of the State and beyond.

 

The Division of Information Technology (DoIT) provides enterprise-level information technology for the UW-Madison and other UW System Schools.  The Data Sanitization Software will be used to support testing and other activities for various technology systems currently managed or planned to be managed by UW-Madison, Division of Information Technology.


CONTRACT # DESCRIPTION
15-5097 DATA SANITIZATION SOFTWARE AND MAINTENANCE
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Bruce Riley
(608) 890-3646 FAX (608) 262-4467
bruce.riley@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
COOPERATIVE PURCHASING: YES
CONTRACT TERM: one year through September 30, 2016, with a contract end date of September 30, 2020, unless amended, cancelled or rebid.

Vendor(s)
140611
IBM
588 Grand Canyon Dr
Madison  WI 53719
     
Sales Representative: PHONE #  
Mark Ronnie 608-209-1013  
E-mail mdronni@us.ibm.com
  PHONE #  
Ordering/Expediting: 608-209-1013  
Invoice Information: 608-209-1013  
Returns: 608-209-1013  
Supplier Diversity Reporting: 608-209-1013  
Website: www.ibm.com
Commodity Code 208-37 / 208-82 / 208-90 / 920-04
Federal Employee ID # (FEIN) 13-0871985
F.O.B.

“D” F.O.B. DESTINATION
“V” F.O.B. SERVICE/MAINTENANCE

IBM reserves the right to negotiate additional charges
Terms: N/30
Invoicing: Invoices shall reflect contract pricing.
Warranty: The warranty period will begin following the successful acceptance testing.
Pricing Information:

UW Madison:  Contact agent at (608) 890-3646 or email (bruce.riley@wisc.edu) for pricing.

All Others:  Contact vendor

Revision History

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