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SNOW PLOWING AND SNOW REMOVAL SERVICES

(contract last updated 02/21/2014)

SCOPE: Contract for the purchase of  Snow Plowing and Snow Removal Services.

CONTRACT # DESCRIPTION
14-5074 SNOW PLOWING AND SNOW REMOVAL SERVICES
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Andy Richardson
(608) 890-2422 / FAX (608) 262-4467
arichardson@bussvc.wisc.edu
 

Non-UW-Madison users contact: Vendor Representative

RESTRICTED TO: Facilities Planning & Management
COOPERATIVE PURCHASING: NO
CONTRACT TERM: October 1, 2013, through September 30, 2015, with automatic renewal extensions to September 30, 2018, unless amended, cancelled or rebid.

Vendor(s)
027179
Joe Daniels Construction
919 Applegate Road
Madison WI 53713
     
Sales Representative: PHONE # FAX #
Joe Biddick 608-271-4800 608-271-4570
E-mail jbiddick@danielsco.com
  PHONE # FAX #
Ordering/Expediting: 608-271-4800 608-271-4570
Invoice Information: 608-271-4800 608-271-4570
Supplier Diversity Reporting: 608-271-4800 608-271-4570
Website: www.danielsco.com
Commodity Code 968-72
Federal Employee ID # (FEIN) 39-1187059
F.O.B. “V” F.O.B.  SERVICE/MAINTENANCE
Terms: N/30
Delivery: One hour after notification by University
Invoicing: Invoices shall reflect hourly rates, equipment type and hours each piece is used and invoiced by Bid Groups, (except Bid Group 8 which shall show Ramp 75 charges on a separate invoice).
Invoice Payment:

Payment will not be made until the service is determined to meet all specifications and has been accepted by the University of Wisconsin-Madison.

Additional Invoice Informational Copies: An informational copy of invoice, with required attachments, must be sent to the person who places the request for services against this contract.  These people are not located at 21 N. Park St. An invoice copy shall be sent to each of the following addresses:

UW Environmental Services                          Transportation Services
Attn: Ellen Agnew                                        Attn: Gordon Graham
502 Herrick Dr.                                            610 Walnut St.  Rm. 124

Madison, WI 53706                                      Madison, WI  53726
Back Order: Will notify ordering department within 24 hours of any back order, discontinuation of item(s) or other delays in service within 24 hours prior to service interruption.
Other: Pricing not available to:  University of Wisconsin System campuses, State of Wisconsin Agencies, Wisconsin Municipalities, Non-Profit Organizations specifically linked by their mission to the University of Wisconsin Madison.
Audit: The University shall, upon reasonable notice (not less than 24 hours), have the right to request for review any  and all records applicable to this Contract, including employee  time sheets for a period of three (3) years after the Contract term, equipment inspection, and compliance to Contract requirements.
Overtime: The University’s position on overtime is that any individual operator must provide services to the university in excess of both, eight hours per day and 40 hours per week, including weekends or holidays.  The University is NOT responsible, shall not be billed for, and shall not pay for overtime unless Contractor received prior approval from Environmental Services or Transportation Services.
Fuel Surcharge:

The University will only accept fuel surcharge requests as a price increase request. Fuel surcharges will only be accepted if the Contractor can show that the price of fuel has increased by 25% or more from the date of contract award and will be negotiated at the time the surcharge is requested. 

 

Any proposed fuel surcharge must clearly be identified, measurable and directly related to a defined fuel index.  No fuel surcharge charges will be allowed without proper notice to the Contract Administrator.  Contractor must clearly state, any other charges (i.e. delivery fee, vehicle stop charges, room delivery charges, etc.).  Failure to list any additional charges will result in the University refusing payment for these charges.
Pricing: SEE BELOW

ITEM

TYPE OF EQUIPMENT WITH OPERATOR

UNIT PRICE

OVERTIME HOURLY

 

BID GROUP 1 -- East Campus Surface Lots: Lot 1, Lot 91, Lot 94, Lot 87, Lot 136 Surface Lots

 

 

1

4 x 4 Pickup with 7’ plow

$96.50

$111.50

2

1-ton (single-axle) dump truck  with minimum 5 yard capacity box

$83.00

$98.00

3

Loader/tractor with bucket, w/approx 10-ft "reach" or equal, sufficient to load  1-ton truck)

$141.50

$156.50

4

Skid loader with rubber blade

$96.50

$111.50

 

 

 

 

BID GROUP 2 – South Campus Ramps: Ramp 46, Ramp 29 and area south of Ramp 17

 

 

5

End loader

$141.50

$156.50

6

Skid loader with rubber blade

$96.50

$111.50

7

4 x 4 Pickup with rubber bottom plow

$98.50

$197.00

8

Tandem-axle dump truck

$94.50

$109.50

9

Skid loader with rubber blade (must be equipped with round, mushroom shaped guides to minimize concrete damage.).  Both pieces not greater than 7’ high

$96.50

$96.50

 

 

 

 

BID GROUP 3 – South Campus Surface Lots: Lot 14, Lot 18, Lot 19, Lot 41 and 93 Entrance

 

 

10

4 x 4 Pickup with 7’ plow

$96.50

$111.50

11

End Loader

$141.50

$156.50

12

Skid loader with rubber blade

$96.50

$111.50

13

Tandem-axel dump truck

$94.50

$109.50

 

 

 

 

BID GROUP 4 - West Campus Surface Lots: Lot 60, Lot 82, Lot 74 Surface Lots

 

 

14

End loader*

$141.50

$156.50

15

Skid Loader with bumpers

$96.50

$111.50

16

4 x 4 Pickup with 7’ plow

$96.50

$111.50

17

Grader (grader to be parked at  Snow Dump Only)

$133.00

$148.00

18

Tandem-axle dump truck

$94.50

$109.50

 

 

 

 

Additional end loader is available if requested?     YES

 

 

 

 

 

 

 

BID GROUP 5 – Center Campus Surface Lots: Lot 123, Lot 124, Lot 125, Vet Diagnostic labs, Lot 62, Lot 34

 

 

19

1-ton single-axle truck with 9’ hydro-turn plow

$133.00

$148.00

20

1-ton (single-axle) dump truck with minimum 5-yd. capacity box

$83.00

$98.00

21

Loader/Tractor w/bucket with approx. 10’ “reach” or equal, sufficient to  load 1 ton truck

$141.50

$156.50

22

Skid loader with rubber blade

$96.50

$111.50

ITEM

TYPE OF EQUIPMENT WITH OPERATOR

UNIT PRICE

OVERTIME HOURLY

 

BID GROUP 6 – Center Campus Ramps: Ramp 20 and Ramp 36

 

 

23

4 x 4 Pickup with 7’. plow

$96.50

$111.50

24

4 x 4 Pickup with 7’ rubber bottom plow

$98.50

$113.50

25

Skid loader with rubber blade/bucket  and bumpers (Must be equipped with round, mushroom and shaped guides  to minimize concrete damage.).   Both pieces not greater than 7’ high

$96.50

$111.50

26

1-ton (single-axle) dump truck with minimum 5-yd. capacity box

$83.00

$98.00

27

Loading equipment for Item #21 above

$141.50

$156.50

 

 

 

 

BID GROUP 7 – West Campus Ramps: Ramp 76

 

 

28

End loader

$141.50

$156.50

29

4 x 4 Pickup with 7’ plow

$96.50

$111.50

30

Tandem-axle dump truck

$94.50

$109.50

31

Skid loader with rubber blade (Must be equipped with round,  mushroom shaped guides to minimize concrete damage.).   Both pieces no greater than 7’ high)

$96.50

$111.50

32

4 x 4 Pickup with rubber bottom plow

$98.50

$113.50

 

 

 

 

BID GROUP 8 – CSC/Hospital:  Ramp 75 and surface Lot 79

 

 

33

End loader

$141.50

$156.50

34

4 x 4 Pickup with rubber bottom plow

$98.50

$113.50

35

Skid loader with rubber blade (Must be equipped with round,  mushroom shaped guides to minimize concrete damage.).  Both pieces no  greater than 7’ high

$96.50

$111.50

36

4 x 4 Pickup with 7’ plow

$96.50

$111.50

37

Tandem-axle dump truck

$94.50

$109.50

 

 

 

 

BID GROUP 9 –  ER/Ambulance Entrance, Ramp 63 AFCH Upper and lower entrance

 

 

38

End loader

$141.50

$156.50

39

4 x 4 Pickup with rubber bottom plow

$98.50

$113.50

40

Skid loader with rubber blade (Must be equipped with round,  mushroom shaped guides to minimize concrete damage.).  Both pieces no  greater than 7’ high

$96.50

$111.50

41

4 x 4 Pickup with 7’ plow

$96.50

$111.50

42

Tandem-axle dump truck

$94.50

$109.50

 

 

 

 

BID GROUP 10 For Hauling As Requested In Any Area

 

 

43

Tandem-axle dump truck

$94.50

$109.50

43a

End loader, 2 cu. yd. bucket with rubber blade

$94.50

$109.50

44

End loader

$141.50

$156.50

ITEM

TYPE OF EQUIPMENT WITH OPERATOR

UNIT PRICE

OVERTIME HOURLY

BOX CAPACITY

 

 ADDITIONAL CONTRACTOR EQUIPMENT AVAILABLE UPON REQUEST FROM UNIVERSITY

40

Skid loader

$96.50

$111.50

 

41

Dump truck, single axle

$83.00

$98.00

8

42

Dump truck, dual axle

$94.50

$109.50

15

43

End loader, 2 cu. yd. bucket

$141.50

$156.50

 

44

End loader, 2-1/2 cu. yd. bucket

$141.50

$156.50

 

45

End loader, 3 cu. yd. bucket

$141.50

$156.50

 

46

End loader, 3-1/2 cu. yd. bucket

$141.50

$156.50

 

47

Grader

$133.00

$148.00

 

48

4x4 Pickup with plow

$96.50

$111.50

 

49

Truck with 11’ plow

$133.00

$148.00

 

50

D-9 Cat tractor with pusher blade

$148.50

$163.50

 

51

D5 Cat Dozer

$148.50

$163.50

 

 

 

 

 

 

 

OTHER AVAILABLE EQUIPMENT

 

 

 

 

Tri-Axle Dump Truck

$94.50

$109.50

 

 

Quad-Axle Dump Truck

$94.50

$109.50

 

SNOW PLOWING AND SNOW REMOVAL SERVICES SPECIFICATIONS

 

1.         Response Time and Hours of Service:  Service shall be furnished 7 days a week within one hour after notification.  Most plowing and hauling will be performed during early a.m. hours.  Work shall be continuous until all plowing and hauling has been completed.  Under no condition shall work be performed on Saturdays, Sundays or Holidays unless authorized by Snow Operations Manager or designee.  All lots shall be open to parkers by 7:00 a.m. Monday through Friday. Contractor must have covered telephone service, 24 hours a day, 7 days a week.

 

2.         Pre-Season Snow Management Meeting:  Successful Contractor(s) When requested, must meet annually with University representatives prior to the snow season to discuss Contract performance in detail.  At this meeting Contractor shall provide names and home phone numbers of all personnel to be contacted by the University’s Snow Operations Manager when Contractor's services are required.  At the same meeting, the University will provide the Contractor, the names and phone numbers of designated snow coordination personnel.  Additional, alternate, or substitute University Snow Operations Managers as needed after the pre-season meeting, shall be identified in writing to the Contractors.

 

3.         Plowing Call-Out: The Snow Operations Manager, or designee, for the Madison campus shall make the initial call-out when the Contractors' services are required for UW-Madison Campus.  Environmental Services or other designated personnel shall monitor the plowing activities.

 

4.         Contractor Damages:  An annual inspection of areas to look for damages done during snow removal will occur in May of each year.  Contractor shall be responsible for and will be notified by the University of all damage to membranes surfaces, curbing, parking meters, signs, etc. as it is discovered until the end of the snow season.  At the end of the snow season, the Contractor shall be solely and wholly financially liable for any reported damage and shall comply with the instruction of the Snow Operations Manager in returning University property to its pre-season condition.

 

5.         Campus Maps:  Maps showing parking lot locations can be viewed at http://www.vip.wisc.edu/map.html .  A campus parking map provides an overview of locations and excerpts from the campus parking atlas supply architectural-style representations drawn to scale and showing total lot, number of stalls, relevant landmarks, light poles, parking meters, and other potential plowing obstacles.  A limited number of newer lots are not yet mapped. 

6.  Parking Lot Number & DESCRIPTION

#Stalls

Sq.Yds

Bid Group number

ER/Ambulance Entrance

19

2,921

7 CSC/Hospital

Parking Lot 1

92

3,450

1 East Campus

Parking Lot 124 Vet Diagnostic Lab

38

3,000

5 West Campus

Parking Lot 125

10

2,000

5 West Campus

Parking Lot 14 East (New Surface Section)

10 est

2000 est

3 South Campus

Ramp 17

173

5,500 est

3 South Campus

Area South of Ramp 17

0

3,000 est

3 South Campus

Parking Lot 18

48

2,400

3 South Campus

Parking Lot 19

36

4,600

3 South Campus

Parking Lot 34

265

7,000

1 East Campus

Parking Lot 41 (Deck to Lot 93 ONLY)

74

5,780

6 Foundation Building

Ramp 36 (Steenbock)

350

3,396**

6 Foundation Building

Ramp 46 Southeast Area

91

2,672**

1 East Campus

Parking Lot 60

1,225

43,101

4 West Campus

Parking Lot 62

478

20,340

5 West Campus Annex

Parking Lot 63 (AFCH upper & lower entrance)

42

7,354

9 CSC/Hospital

Ramp 75 (CSC/Hospital)

865

8,209**

8 CSC/Hospital

Ramp 76

338

10,000

7 CSC/Hospital

Parking Lot 79 Surface Section

90

3,871

7 CSC/Hospital

Parking Lot 82

317

 

 

Parking Lot 87

42

 

 

Parking Lot 91

158

8,400

2 Kohl Center

Parking Lot 94

29

 

 

Parking Lot 93 (S & W of Ramp + 1900 Univ)

24

2,120

6 Foundation Building

Parking Lot 74

73

3,480

7 CSC/Hospital

Ramp 17 Level 5 (top level only)

173

5,500

3 South Campus

Ramp 20 (w/Tip Gate NW) (McArdle)

225

2,917**

6 Foundation Building

Parking Lot 136

3

726

1 East Campus

            *Gate Controlled Lots
            **Top Floor sq. yds. Only
            *** Windblown snow accumulates in some parking stalls.  In 2007 approximately 30 stalls were affected.

 

7.         Plowing Priorities:  All lots shall be open to parkers by 7:00 a.m.  Plowing shall be done according to the following numbered order:

            7.1           CSC/Hospital:  First priority is ED Area/Ambulance Entrance, then AFCH parking (Lot63), then entrance to Lot 79 and 75, then Lot 76 (entrance, exit and top).

            7.2           Lot 60:  Start at west end and work east.  Grader to be parked at Snow Dump Only.

            7.3           Lot 17

            7.4           Lot 1 Memorial Union.

            7.5           Lot 62:  Veterinary Medicine School customer parking and large animal loading area.  This includes Veterinary School Clinic and large animal parking.

            7.6           All remaining Lots and Ramps.

8.         General Plowing Instructions:  The following is subject to change by the University’s Snow Operations Manager.

            Lot #       Instructions
All Lots    Do not push snow onto islands that have shrubs or trees.  Never push or pile snow into handicapped stalls, access aisles or ramps.
41            Snow Operations Manager to advise on-site, word-of-mouth, as needed.
60            Do not push snow to South side of lot on lawn.  Concentrate the snow dumping in a small designated areas instead of a long dump area.
ER/63      ER/Ambulance area:  Do not pile snow or bank on South side of road or push piles near intersection.  North Lot:  By Handicapped stalls do not plow snow to walkway.
79            Hospital Patient Lot:  Do not push snow to East side of lot, small trees.

 

9.         Equipment:

            9.1           Plowing with "shoes" shall not be allowed except as specified in this Bid.  Authorized Environmental Services or Transportation Services personnel may redirect snow removal equipment and personnel to other than originally designated areas and/or may request additional equipment.

            9.2           Representative equipment groupings and a one-hour time-of-use have been assigned, for bid evaluation purposes only).  Actual equipment and time requirements shall be determined as described herein.  Except as designated, bid sections require plowing and hauling as directed by the University’s Snow Operations Manager.

            9.3           Contractor s shall also supply a list of firm hourly rates for all additional optional equipment which may be required to meet Contract requirements.  Types of equipment are listed in Bid Group  6.  If Bidder's equipment inventory includes any other equipment, not listed, Contractor  shall state hourly rate for that equipment as detailed in Bid Group 6.

10.        Minimum Equipment Required for each Lot/Ramp

Parking Lot/Ramp #

Bid Group 1 – East Campus Surface Lots:

Lot 1, Lot 91, Lot 94, Lot 87,
Lot 136  Surface Lots                                              and surface section

  • 1 each, 4 x 4 Pickup with 7’ plow

 

  • 1 each, 1-ton (single-axle) dump truck with minimum 5 yard capacity box

 

  • 1 each, Loader/tractor with bucket, w/approx. 10-ft "reach" or equal, sufficient to load 1-ton truck)

 

  • 1 each, Skid loader with rubber blade

 

 

 

Bid Group 2 – South Campus Ramps:

Ramp 46, Ramp 29 and Ramp 17 and area south of ramp

  • 2 each, End Loader

 

  • 2 each, Skid loader with rubber blade

 

  • 2 each, 4 X 4 Pickup with 7’ rubber bottom plow

 

  • 2 each, Tandem Axle Dump Truck

 

  • 1 each, Skid loader with rubber blade (Must be equipped with round, mushroom shaped guides to minimize concrete damage.) Both pieces not greater than 7’ high

 

 

 

Bid Group 3 – South Campus Surface Lots:

Lot 18, Lot 19, Lot 41 and 93 Entrance

  • 1 each, 4 x 4 Pickup with 7’ plow

 

  • 1 each, End loader

 

  • 1 each, Skid loader with rubber blade

 

  • 1 each, Tandem-axle dump truck

 

 

 

Bid Group 4 – West Campus Surface Lots:

Lot 60, Lot 82, Lot 74

  • 3 each, End loader (two normally required)

 

  • 1 each, Skid Loader with bumpers

 

  • 2 each 4 x 4 Pickup with 7 ft. plow

 

  • 1 each, Grader.  (Grader to be parked at Snow Dump Only)

 

  • 3 each, Tandem Axle Dump Truck

 

 

 

Bid Group 5 – Center Campus Surface Lots:

Lots 123, Lot 124 Lot 125 Vet Diagnostic Lab, Lot 62 and Lot 34

  • 1 each, 1-ton single axle truck with 9-ft hydro-turn plow

 

  • 1 each, 1-ton (single-axle) dump truck with minimum 5 yard capacity box

 

  • 1 each, Loader/tractor with bucket, w/approx. 10-ft "reach" or equal, sufficient to load 1-ton truck

 

  • 1 each, Skid loader with rubber blade

 

 

 

Bid Group 6 – Center Campus Ramps:

Ramp 20 and Ramp 36

  • 1 each, 4 x 4  Pickup with 7-ft plow

 

  • 1 each, 4 x 4  Pickup with 7 ft. rubber bottom plow

 

  • 1 each, Skid loader with rubber blade/bucket and bumpers (Must be equipped with round, mushroom and shaped guides to minimize concrete damage.).  Both pieces not greater than 7’ high)

 

  • 1 each, 1-ton (single-axle) dump truck with minimum 5-yd capacity box

 

  • 1 each, Loading equipment for 1-ton (single-axle) dump truck

 

 

 

Bid Group 7 – West Campus Ramp:

Ramp 76

  • 2 each, End loader

 

  • 2 each, 4 x 4 Pickup with 7 ft. plow

 

  • 1 each, Tandem Axle Dump Truck

 

  • 2 each, Skid loader with rubber blade(Must be equipped with round, mushroom shaped guides to minimize concrete damage.).  Both pieces no greater than 7’ high)

 

  • 1 each, 4 X 4 Pickup with rubber bottom plow

 

 

 

Bid Group 8-CSC/Hospital:

Lot 79, Ramp 75

  • 2  each, End loader

 

  • 2 each, 4 x 4 Pickup with rubber bottom plow

 

  • 1 each, Skid loader with rubber blade (Must be equipped with round, mushroom shaped guides to minimize concrete damage.).  Both pieces no greater than 7’ high)

 

  • 2 each, 4 X 4 Pickup with 7 ft. plow

 

  • 1 each, Tandem-axle dump truck

 

 

 

Bid Group 9-AFCH:

ER/Ambulance Entrance,  AFCH upper and lower entrance

  • 2 each, End loader

 

  • 1 each, 4 x 4 Pickup with rubber bottom plow

 

  • 1 each, Skid loader with rubber blade (Must be equipped with round, mushroom shaped guides to minimize concrete damage.).  Both pieces no greater than 7’ high)

 

  • 1 each, 4 X 4 Pickup with 7 ft. plow

 

  • 1 each, Tandem-axle dump truck

 

 

 

Bid Group 10 – Hauling:

All Areas

  • 2 each, Tandem Axle Dump Truck

 

  • 1 each, End loader

 

11.        Snow Hauling and Dumping:
Hauling Snow:  All areas shall have snow removed from site and hauled.  Contractor shall remove all snow piles from parking areas and no snow shall be left within the parking area perimeters. 

            Contractor(s) shall be directed to haul and dispose of snow at on-campus or off-campus sites as directed by Snow Operations Manager. 

            LOT 17 Snow removal time restrictions – No Snow Removal from LOT 17 or surrounding area between 12am and 6am, NO EXCEPTIONS!

            At no time shall the Contractor push, haul or dispose of snow into delineated wetland areas.  If the University discovers that the Contractor did push, haul or dispose of snow into delineated wetland areas, the Contractor shall remove snow without harming the wetland area and move the snow to another approved location at Contractor’s expense. 

            11.1         Hauling: 

  • Ramp 36 (Steenbock) has four (4) levels and has two (2) snow chutes.
  • Ramp 46:  snow chutes are in northeast corner.
  • Parking Lot 60:  Snow must be hauled/removed each day

            11.2         Dumping:  All snow shall be dumped at a location north of the softball field.  Start at corner area near marsh (northwest corner).

 

12.        Discontinuation of Snow Removal at Parking Lots or Ramps:  In the event a parking lot or ramp is lost or temporarily closed due to construction, the University will, at its discretion, notify the Contractor to suspend or discontinue Snow Plowing/Removal Service for that parking lot or ramp and may remove it from the Contract.


Revision History

AMENDMENT #1 (2/21/14): issued to add additional service (items 43a and 51)
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