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LIGHTING SERVICES AND EQUIPMENT RENTAL FOR THE UW VARSITY BAND CONCERT

(contract last updated 04/24/2017)

SCOPE: Contract for lighting services and use of equipment for the UW varsity band show.

 

The UW Varsity Band Show is best described as a large pep rally and concert with high production values, with literally hundreds of musicians onstage performing simultaneously. The quality of the lighting for the event is considered by the University to be an essential component to the success of the event.

CONTRACT # DESCRIPTION
16-5050 LIGHTING SERVICES AND EQUIPMENT RENTAL FOR THE UW VARSITY BAND CONCERT
CONTRACT ORIGIN: ADDITIONAL INFORMATION:
UW-Madison
Purchasing Services
21 N Park St, Ste 6101
Madison, WI 53715-1218
UW-Madison users contact:
Sarah Martin
(608) 265-0443 FAX (608) 262-4467
sarah.martin@wisc.edu
  Non-UW-Madison users contact: Vendor Representative
  Restricted
COOPERATIVE PURCHASING: NO
CONTRACT TERM: March 1, 2016, through February 28, 2019, with automatic renewal extensions to February 28, 2021, unless amended, cancelled or rebid.

Vendor(s)
112697
Upstaging Inc
821 Park Avenue
Sycamore IL 60178
     
Sales Representative: PHONE # FAX #
John Bahnick 815-899-9888 815-899-1080
E-mail jbahnick@upstaging.com
  PHONE # FAX #
Ordering/Expediting: 815-899-9888 815-899-1080
Invoice Information: 815-899-9888 815-899-1080
Returns: 815-899-9888 815-899-1080
Supplier Diversity Reporting: 815-899-9888 815-899-1080
Website:www.upstaging.com/
Commodity Code 961-73
988-54
F.O.B.

“I” F.O.B. DESTINATION AND INSTALLED

“V” F.O.B. SERVICE/MAINTENANCE
Terms: N/30
Invoicing: Invoices shall reflect the prices and discounts
Other: Pricing not available to: University of Wisconsin System campuses , State of Wisconsin Agencies, Wisconsin Municipalities, Other CIC member institutions or Non-Profit Organizations specifically linked by their mission to the University of Wisconsin Madison.
Pricing Information: Lighting services and use of equipment for the UW Varsity Band Show $68,900.00

SPECIFICATIONS

 

LIGHTING PERSONEL:

 

To be provided by the Lighting Contractor:

 

1. An experienced rock n roll lighting programmer and board operator with these duties:

- to program and control automated and conventional lighting systems

- to program and label Martin M6 Control Console

- to assist in the development of video content

- to work well with LD and VD on a fast paced show with little rehearsal time                           

 

2. A head electrician with these duties:

- to supervise advance work and prep equipment in the shop

- to supervise local rigging crew with hanging of vendors trussing

- to supervise hanging, circuiting and focusing of all lighting equipment

- to maintain and repair all vendor equipment for the duration of the shows

-  to assist the LD as required    

                                                                      

3. An experienced rock n roll video programmer and board operator with these duties

- to program and control video content for the video wall

- to program and label Martin M1 Control Console

- to manage video servers and interface with image systems

- to assist in development of video content

- to work well with VD and LD on a fast paced show with little rehearsal time                           

 

4. A head video technician with these duties:

- to supervise advance work and prep equipment in the shop

- to supervise local crew in the assembly of vendors video wall

- to supervise the assembly of consoles, servers,  signal distribution and interfaces

- to maintain and repair all vendor  video equipment

- to assist the VD and LD as required    

                                                                            

Assistant electrician(s) as required install and maintain vendor equipment                            

 

LIGHTING EQUIPMENT

Truss

36          12" x 12" Truss: 10' Black                                                                                                                
3            12" x 12" Truss: 8' Black                                                                                                                   
3            12" x 12" Truss: 5' Black                                                                                                                   
8            12" x 12" Truss: 10' Silver                                                                                                                
2            12" x 12" Truss: 8' Silver                                                                                                                  
11          12" x 18" Truss: 8' Black                                                                                                                   
18          20.5" x 20.5" Truss: 10' Black                                                                                                          
1            20.5" x 20.5” Truss: 5' Black                                                                                                            
5            20.5" x 20.5" Spigoted Truss: 8'                                                                                                     
10          14" x 24" HUD Truss: 8' Black                                                                                                         
17          Swing Wing Truss: 10' 6" Black                                                                                                       
2            Swing Wing Variable Corner: Black                                                                                               
7            Ibeam Truss: 16' Black                                                                                                                     
1            Ibeam Truss: 8' Black                                                                                                                       
1            Ibeam Truss: 4' Black                                                                                                                       
1            Ibeam Truss: Hinge                                                                                                                           

                                                                                                                          

Chain Motors and Control

23          ½ Ton Chain Hoist: 75' Lift                                                                                                               
8            ½ Ton Chain Hoist: 75’ Lift, 32 fpm                                                                                               
43          1 Ton Chain Hoist: 75' Lift                                                                                                               
7            1 Ton Chain Hoist: 100' Lift                                                                                                             
10          8 Channel Truss Mount Motor Controller                                                                                   
1            8 channel Motor Controller, to be located on the grid catwalk                                              
1            4 Channel Motor Controller                                                                                                           

All          Rigging cable, shackles, deck chain as required                                                                          
All          Climbing ladders, fall restraints, and safety lines on lighting trusses as required                          
All          Motor cable, controller cable, and controller pendants as required                                     

 

Extensive pyrotechnics are used during the show. Only GAC flex slings may be used for truss suspension.

 

Light Fixtures

2            Six Bar: ETC S4 PAR, Socapex                                                                                                          
2            Four Bar: ETC S4 PAR, Socapex                                                                                                      
20          ETC S4 PAR                                                                                                                                         
23          ETC S4 Ellipsoidal Spot                                                                                                                     
18          Vari*lite VL3000 Spot                                                                                                                       
46          Vari*lite VL3500 Wash FX                                                                                                                
20          Clay Paky Alpha Beam 300                                                                                                              
12          Clay Paky Sharpy Spot                                                                                                                      
3            COLORado LED PAR                                                                                                                          
5            Four Light Molefay                                                                                                                            
4            Six Light Molefay                                                                                                                               
8            Eight Light Molefay                                                                                                                           
4            Lycian 1271 Truss Spotlight        

                                                                                                     

Dimmers, PD, Control Distribution

All          Dimming as required, dimmer per circuit for all incandescent fixtures                                
All          PD as required                                                                                                                                   
All          DMX distribution including opto splitters and mergers as required      

                                

This is a very large truss layout. All cable trusses trim out to 60’. Expect all cable runs to exceed 100’. The longest runs are up to 275’.

 

Lighting Control

2            Martin M6 Control Console                                                                                                            
1            Maxxyz Playback Wing Set                                                                                                              
3            EloTouch 17" LCD Touch Screen Monitor    

                                                                                

Headset System

2            Clear Com CS-222 Base Station                                                                                                      
34          Clear Com Double Muff Headset                                                                                                                 
2            Clear Com Single Muff Headset                                                                                                                   
30          Clear Com Single Beltpack                                                                                                               
5            Clear Com Dual Beltpack                                                                                                                 
1            HME DX2000 Wireless Icom Base Station                                                                                    
4            HME Wireless Beltpack                                                                                                                                  
1            Clear Com System Isolation Interface       

                                                                                    

Include 1500’ of cable for distribution.                                                                                                      
Provided equipment must interface with the Kohl Center’s active matrix Clear Com system      

 

Video Wall

24          Martin LC-2140 Video Panel                                                                                                             
65          Martin EC-10 LED Panel       

                                                                                                                            

Video Control

2            Martin M1 Control Console                                                                                                              
2            Catalyst 4 Pro Se r v e r System With DVI                                                                                       
4            Catalyst 17" DVI Flat Screens                                                                                                                        
2            Folsom Image Pro HD                                                                                                                        
4            DF50 Hazer with fluid                                                                                                                       
5            Drapes, Black Encore: 15'w x 30'h    

                                                                                               

Provided equipment must interface with the Kohl Center’s active matrix Clear-com system.


Revision History

(4/24/17): updated to change the UW contact person.
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