Ink and Toner Purchasing

Campus leadership has identified the purchase of remanufactured toner in place of new toner as an area to achieve significant cost savings for all departments.  The new remanufactured toner vendor EIS Office Solutions is now available through Shop@UW and is the preferred campus source for purchasing ink and toner.  Starting with your next toner order, please consider placing your orders for ink and toner with EIS through Shop@UW using your MDS account. 

Quality and Contract Requirements:

EIS is required by contract to replace defective cartridges at no charge, and they have sub-contracted with a local vendor to provide printer maintenance services if a cartridge fails and leaks toner in the printer.  If a campus user has any issue with a cartridge, contact EIS Customer Service. Feedback from state agencies and pilot campus departments using EIS has been positive. 

Use of remanufactured toner WILL NOT void the manufacturer's warranty on a printer.

Pricing:

Prices for remanufactured toner are typically 60-75% less than new.  Below is a chart comparing new and remanufactured toner prices for the most frequently purchased toner from Shop@UW during the 6 month period from March 4, 2013 to September 6, 2013. 

Price Comparison of Most Frequently Purchased New Toner vs. Remanufactured Toner

Toner Cartridge

Staples OEM Price

EIS Reman Price

Savings

HP CE278A TONER

$64.21

$12.50

$51.71

HP CE505A BLACK TONER CARTRIDG

$72.52

$17.00

$55.52

HP CC533A MAGENTA TONER

$99.48

$24.00

$75.48

HP Q6470A BLACK TONER CARTRIDG

$120.50

$29.00

$91.50

HP CC531A CYAN TONER

$99.48

$24.00

$75.48

See More...

 

 

 

Ordering:

EIS carries most commonly used cartridges. Ink and toner can easily be ordered through Shop@UW by clicking on EIS Office Solutions in the Shop at a Punch-out Supplier showcase and entering your printer model or new cartridge item number in the search box at the top of the main landing page. Delivery has been next day or day after depending on when you order.  More detailed instructions with screenshots are available on the UW-Madison Preferred Products ordering instructions page.

All empty toner cartridges (new toner and remanufactured toner) may be placed on your building's loading dock for pickup and recycling by MDS. There is no need to notify MDS, however; please place a note on the cartridge indicating "Empty, please return to MDS" to help identify those that drivers may pick up as they are at the loading dock making deliveries.

Sustainability:

In addition to significant savings, the use of remanufactured toner instead of new is considered a more sustainable practice. Empty cartridges are recovered, disassembled, cleaned, reassembled, refilled, tested and resold.  Use of remanufactured toner supports UW-Madison's sustainability initiatives.

About the vendor:

EIS Office Solutions is a certified Wisconsin Minority Business Enterprise (MBE).  They are based in Texas but they have a warehouse in Illinois which they ship product from. Purchases from EIS Office Solutions will contribute to the University's goal of doing business with certified MBE's.