How to Get a Document Signed by a University Official

Use the following chart to determine how to obtain a signature on a document required to be signed by a University official:

Are we agreeing to pay for a good or service?

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Send the document to Purchasing Services at 21 N. Park Street, Suite 6101 with a Requisition

Is someone giving us money to support a formal research, instruction or public service program?

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Send the document to Research & Sponsored Programs via WISPER
Is this a revenue-producing agreement that relates to research-type activities (Fee-For-Service)? go to right Send the document to the Office of Industrial Partnerships (OIP) via WISPER
Is someone purchasing a good or service from the University? go to right Send the document to the Assistant Vice Chancellor for Business Services at 21 N. Park Street, Suite 6101 with Contract Approval Cover Sheet
Is the document an educational affiliation agreement? go to right Send the document to Administrative Legal Services

Is the document related to Intellectual Property Rights/Copyrights, Licenses, etc.?

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Send the document to the Assistant Vice Chancellor for Business Services at 21 N. Park Street, Suite 6101 with Contract Approval Cover Sheet

Are we letting someone use our facilities?

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Contact Risk Management to discuss insurance requirements then, send the document to the Assistant Vice Chancellor for Business Services at 21 N. Park Street, Suite 6101 with Contract Approval Cover Sheet
Do you need to lease space off campus for a UW program or project? go to right Complete the State Space Request Form and submit to the Space Management Office

Are we lending our equipment to someone?

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Send a request form to Property Control

Is the document a Business Associate Agreement under HIPAA that is connected to an extramural support project?

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Send the document to Research & Sponsored Programs via WISPER

Is the document a Business Associate Agreement under HIPAA that relates to an educational affiliation agreement?

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Send the document to Administrative Legal Services

Is the document a Business Associate Agreement under HIPAA not associated with an extramural support project or educational affiliation agreement?

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Send the document to Purchasing Services with a Transmittal Form

Is the Document a form authorizing use of controlled substances (Drug Enforcement Agency Application)?

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Send the document to Assistant Vice Chancellor for Business Services at 21 N. Park Street, Suite 6101 with Contract Approval Cover Sheet

When in doubt about the legality of clauses in the document contact Ben Griffiths at Administrative Legal Services before sending the document to the party indicated above.

Concerns about insurance requirements presented in documents should be addressed to Risk Management before sending the documents to the party indicated above.

For more information on this topic, see general policy memo regarding signature authority.